Hybrid Bus Battery Refresh Kits & Installation
| Agency: | City of Kalamazoo |
|---|---|
| State: | Michigan |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Oct 2, 2023 |
| Due Date: | Nov 1, 2023 |
| Solicitation No: | Reference number: 06012-014.0 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Hybrid Bus Battery Refresh Kits & Installation
Closing date November 01, 2023, 03:00 PM
- Reference number 06012-014.0
- Status Open
- Summary Central County Transportation Authority is seeking bids for Hybrid Bus Battery Refresh Kits & Installation.
SCOPE AND SPECIFICATIONS
-
REQUIREMENTS AND SPECIFICATIONS FOR HYBRID BATTERY REFRESH
THIS IS SPECIFIC TO THE FOLLOWING COACHES
UNIT ESS SERIAL NUMBER
1024 7110007472
1025 7110007475
1026 7110007437
ESS REFRESH SHALL INCLUDE:
• Allison authorized genuine OEM replacement components or equal
• Allison authorized and certified installation or equal
• Replacement consisting of the Allison ESS2 refresh package part # 29551338
• Including sub packs 1-6 that consist of the following
1. Fan relay
2. New assembly bolts
3. Data tag
4. Latest ESS2 relay components
5. Required terminal replacements
6. Gaskets
• In addition to the above kit, all electronic components noted on quote per parts list are to be replaced with new, except for the fan assemblies. This will include, but is not limited to the main relays, resistors, fuses, sensor assemblies and internal harness. All necessary gaskets and seals will be replaced with new. Again, all parts will be Allison genuine or equal and labor will be performed by Allison certified technicians.
Attachment Preview
Central County Transportation Authority
Purchasing Division
241 W. South Street
Kalamazoo, MI 49007
Phone: 269.337.8020
www.kmetro.com
INVITATION FOR BID (IFB)
The Central County Transportation Authority is soliciting sealed bids for:
Project Name: Hybrid Bus Battery
Refresh Kits with Installation
Bid Reference #: 06012-014.0
IFB ISSUE DATE: October 2, 2023
BID DUE/ OPENING DATE: November 1, 2023 @ 3:00 p.m. Local Time
Facsimile Proposals Will Not Be Accepted
MAILING ADDRESS & INSTRUCTIONS
Mail to:
City of Kalamazoo
Purchasing Department
241 West South Street
Kalamazoo, MI 49007
Questions about this IFB should be directed to:
Department Contact: Rob Branch
Deputy Director of Fleet and Facilities
(269) 337-8235
You are invited to submit a bid for this project. Specifications, terms, conditions and instructions for
submitting bids are contained herein. This Invitation for Bid with all pages, documents and attachments
contained herein, or subsequently added to and made a part hereof, submitted as a fully and properly
executed bid shall constitute the contract between the CCTA and the successful bidder when approved and
accepted on behalf of the CCTA by an authorized official or agent of the CCTA. Please review the bid
document as soon as possible and note the DEADLINE FOR QUESTIONS in the Instructions to Bidders.
All bidders shall complete and return the Bid and Award page(s) and submit all information requested
herein in order for a bid to be responsive. The bid document shall be returned in its entirety, in a properly
identified and sealed envelope to the Purchasing/Risk Management Division at the above address. BIDS
MUST BE RECEIVED BEFORE THE DUE DATE - LATE BIDS WILL NOT BE CONSIDERED.
The CCTA reserves the right to postpone the bid opening for its own convenience.
TABLE OF CONTENTS
SECTION
I
Instructions to Bidders
II Bid & Award Signature Page
III Specifications and Requirements
IV Indemnity and Insurance
V Terms and Conditions
PAGE #
1-2
3 – 11
12 – 14
15 – 16
17 – 20
APPENDICES
Appendix A
FTA Requirements
CCTA – INVITATION FOR BIDS
Hybrid Bus Battery Refresh Kits with Installation
Bid Reference # 06012-014.0
STATEMENT OF NO BID
NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this
form immediately. Your response will assist us in evaluating all responses for this important project and
to improve our bid solicitation process.
The Purchasing Division of the CCTA wishes to keep its proposers list file up to date. If, for any reason
you cannot supply the commodity/service noted in this bid solicitation, this form must be completed and
returned to remain on the particular bid list for future projects of this type.
If you do not respond to this inquiry within the time set for the bid opening date and time noted, we
will assume that you can no longer supply this commodity/service, and your name will be removed
from this bid list.
_____
Specifications too "tight", i.e., geared toward one brand or manufacturer only (explain
below).
_____
Specifications are unclear (explain below).
_____
We are unable to meet specifications.
_____
Insufficient time to respond to the Invitation for Bid.
_____
Our schedule would not permit us to perform.
_____
We are unable to meet bond requirements.
_____
We are unable to meet insurance requirements.
_____
We do not offer this product or service.
_____
Remove us from your proposers list for this commodity or service.
_____
Other (specify below).
REMARKS: __________________________________________________________________________
_____________________________________________________________________________________
SIGNED: _________________________________ NAME:___________________________________
(Type or Print)
TITLE: __________________________________ DATE: __________________________________
FIRM NAME: ________________________________________________________________________
(if any)
ADDRESS: __________________________________________________________________________
(Street address)
(City)
(State)
(Zip)
PHONE: _________________________________ FAX: ____________________________________
EMAIL: ___________________________________________________________________________
CCTA – INVITATION FOR BID
Hybrid Bus Battery Refresh Kits with Installation
Page 1
Bid Reference # 06012-014.0
SECTION I
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF BID DOCUMENT-Before submitting a bid, bidders shall carefully
examine the specifications and shall fully inform themselves as to all existing conditions and
limitations. The bidder shall indicate in the bid the sum to cover the cost of all items included on
the bid form.
2. PREPARATION OF BID-The bid shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the Bid and Award form is to be altered, it shall be
crossed out and the new unit price or extension entered above or below and initialed by the bidder
with ink. The bid shall be legally signed and the complete address of the bidder given thereon.
All bids shall be tightly sealed in an envelope plainly marked SEALED BID and identified by
project name, bid opening date and time. Bids opened by mistake, due to improper identification,
will be so documented and resealed. The Purchasing Division will maintain and guarantee
confidentiality of the contents until the specified opening date and time. Bids submitted
electronically will not be accepted.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the
meaning or interpretation of the Invitation for Bids (IFB) and attachments must be requested in
writing, at least 5 business days before the bid opening so a reply may reach all prospective
bidders prior to the submission of bids. Any information given to a prospective bidder concerning
the IFB will be furnished to all prospective bidders as an amendment or addendum to the IFB if
such information would be prejudicial to uninformed bidders. Receipt of amendments or addenda
by a bidder must be acknowledged in the bid by attachment, or by letter or fax received before the
time set for opening of bids. Oral explanation or instructions given prior to the opening will not
be binding.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be
taken if payment is made within the discount period, even though not considered in evaluation of
the bid.
5. WITHDRAWAL OF BIDS-Bids may be withdrawn in person by a bidder or authorized
representative, provided their identity is made known and a receipt is signed for the bid, but only
if the withdrawal is made prior to the exact time set for receipt of bid. No bid may be withdrawn
for at least ninety (90) days after bid opening.
6. ALTERNATE BIDS-bidders are cautioned that any alternate bid, unless specifically requested or
any changes, insertions or omissions to the terms and conditions, specifications or any other
requirement of this IFB may be considered non-responsive, and at the option of the City, result in
rejection of the alternate bid.
7. LATE BIDS-Any bid received at the office designated herein after the exact time specified for
receipt will not be considered. (Note: The City reserves the right to consider bids that have been
determined by the City to be received late due to mishandling by the City after receipt of the bid
and no award has been made.)
8. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
9. BID SUBMITTAL- Bidders can submit sealed bids in one of the following ways:
9.1. Mail your bid, to be received before the bid due date and time indicated in the bid
document, to the City of Kalamazoo at the following address:
CCTA – INVITATION FOR BID
Hybrid Bus Battery Refresh Kits with Installation
Page 2
Bid Reference # 06012-014.0
City of Kalamazoo
Purchasing Division
241 West South Street
Kalamazoo, MI 49007
9.2. Deliver your bid to City Hall In-Person before the bid due date and time indicated in
the bid document.
9.3. Deliver your bid to the Treasurer’s Office Payment Drop Box located in the
northwest corner of City Hall (see photos below) before the bid due date and time
indicated in the bid document.
1. Open drop box located at City Hall.
2. Insert SEALED BID here.
10. BID TABULATIONS- The Purchasing Division makes an effort to post bid tabulations to the
City of Kalamazoo website within 24 hours after the bid opening date and time at:
https://www.kalamazoocity.org/bidopportunities. However, in certain cases the posting of the bid
tabulation may extend beyond the 24-hour window.
CCTA – INVITATION FOR BID
Hybrid Bus Battery Refresh Kits with Installation
SECTION II
BID AND AWARD
Page 3
Bid Reference # 06012-014.0
The undersigned having become thoroughly familiar with and understanding all of the bid/contract
documents incorporated herein agrees to provide battery refresh for Gillig hybrid buses as specified. See
Section III, Scope of Work for more details.
Gillig Hybrid Bus Battery Refresh
The CCTA is seeking bids for hybrid battery refresh kits with installation.
The CCTA has 3 Gillig buses that need this repair work done.
DESCRIPTION
UNIT
QUANTITY UNIT PRICE TOTAL
Hybrid Battery Refresh
EA
3
$
$
Kit with Installation
TOTAL BID AMOUNT $
Guaranteed start of the project shall be FOB CCTA, __120__ working days after receipt of notification
of award. The deadline for completion is 120 days after Notice to Proceed. See timeline section for
specifics.
FOB destination: CCTA, 530 North Rose Street, Kalamazoo, MI 49007
Proposer/Contractor has examined and carefully studied the bidding documents and attachments, and
acknowledges receipt of the following addenda:
Addendum No:
_________ __________ __________ __________ __________
Dated:
_________ __________ __________ __________ __________
Proposer shall provide all of the information as requested herein with their bid. Failure to do so and/or
failure to provide post-bid requested information may be cause for rejecting the bid as non-
responsive.
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions,
does not use a past criminal conviction as a bar to or preclude a person with a criminal conviction from
being considered for employment with the bidding firm unless otherwise precluded by federal or state
law. I further certify that I have read and agree to be bound by the provisions of the CCTA’s Non-
Discrimination Clause found in Appendix A as updated by City Ordinance 1856.
Signed:________________________________________Name: ________________________________
Title: _________________________________________
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