HWY-ORL-2026.01 VEGETATION MGMT. AND GENERAL RAILWAY MAINT. ROW

RELEASE DATE: JUNE 15, 2026
State of Hawaii
Department of Transportation
Request for Proposals
Project No. HWY-ORL-2026.01
VEGETATION MANAGEMENT AND
GENERAL RAILWAY MAINTENANCE OF
RIGHT-OF-WAY FROM LUALUALEI NAVAL
ROAD TO FORT WEAVER ROAD,
HONOULIULI, EWA, OAHU, HAWAII
OFFERS ARE DUE NO LATER THAN 2:00 P.M., HAWAII STANDARD TIME (HST), ON
JULY 27, 2026
(or as amended by the State of Hawaii Department of Transportation by an Addendum to this RFP)
BY SUBMISSION TO THE STATE OF HAWAII ePROCUREMENT SYSTEM (HIePRO)
ALL QUESTIONS REGARDING THIS RFP, QUESTIONS OR ISSUES RELATING TO THE
ACCESSIBILITY OF THIS RFP (INCLUDING THE ATTACHMENTS AND EXHIBITS AND
ANY OTHER DOCUMENT RELATED TO THIS RFP) AND REQUESTS FOR
ACCOMMODATIONS FOR PERSONS WITH DISABILITIES IN CONNECTION WITH THIS
RFP, SHALL BE SUBMITTED IN HIEPRO NO LATER THAN 2:00 P.M., HST., ON
JULY 7, 2026.

NOTICE TO PROPOSERS
Hawaii Revised Statutes (HRS), Chapter 103D
Sealed proposals will be received by the State of Hawaii Department of Transportation
online at the Hawaii Electronic Procurement System (HIePRO) website at https://hiepro.ehawaii.gov
no later than 2:00 p.m., HST, on July 27, 2026 for PROJECT NO. HWY-ORL-2026.01,
VEGETATION MANAGEMENT AND GENERAL RAILWAY MAINTENANCE OF
RIGHT-OF-WAY FROM LUALUALEI NAVAL ROAD TO FORT WEAVER ROAD,
HONOULIULI, EWA, OAHU, HAWAII. The project covers a 40-foot right-of-way from
Lualualei Naval Road to Fort Weaver Road that includes the Oahu Railway & Land Company
railroad.
Beginning on the Release Date, the Request for Proposals (RFP) will be available on
the HIePRO website at: https://hiepro.ehawaii.gov/. Registration on HIePRO is required for
offerors to submit a proposal. Refer to the following HIePRO link for important information
on Vendor Registration: https://hiepro.ehawaii.gov/vendor.html.
Offerors shall submit and upload their complete proposals to HIePRO no later than
the proposal due date and time above, as may be amended. Late proposals shall not be
considered. FAILURE TO UPLOAD THE PROPOSAL TO HIePRO SHALL BE
GROUNDS FOR REJECTION.
A virtual pre-proposal conference is scheduled for June 29, 2026, at 11:00 a.m., HST.
Interested Offerors shall contact the RFP Point of Contact below via email no later than five
working days prior to the scheduled pre-proposal conference to receive the meeting invitation
and link. All prospective Offerors and/or their respective representatives are encouraged to
attend, however, attendance is not mandatory. All information presented at the pre-proposal

conference will be provided for clarification and informational purposes only. Any
amendments to the solicitation shall be made by formal addendum and posted on HIePRO.
All Requests for Information (RFI), which includes any questions or clarification requests
relating to this RFP, shall be submitted via the Questions & Answers tab in HIePRO no later
than 2:00 p.m., HST, on July 9, 2026. RFI received after the stated deadline, and verbal RFI,
shall not be addressed. All responses to RFI shall be issued by formal addendum and posted on
HIePRO. Any amendments to the solicitation shall be made by formal addendum and posted on
HIePRO.
If there is a conflict between the solicitation and information stated in the pre-proposal
conference, the meeting minutes, and/or the responses to RFI questions, the solicitation shall
govern and control, unless amended by formal addendum.
The Point of Contact for this RFP is Wayne Iwamasa, Property Manager, available via
email at wayne.y.iwamasa@hawaii.gov or phone at (808) 692-7391.
The State reserves the right to cancel this request for proposals, to postpone or continue
same from time to time, as it deems necessary, or reject any or all offers and to waive any
defects in said offers for the best interest of the State.
ROBIN K. SHISHIDO
Deputy Director of Highways
RELEASE DATE: June 15, 2026

Table of Contents
Contents
Offer Checklist .................................................................................................................................5
Section 1 General Information ........................................................................................................ 6
1.1 Purpose ............................................................................................................................. 6
1.2 Background and Scope Summary .................................................................................... 6
1.3 Schedule and Significant Dates ........................................................................................ 7
1.4 Contract Type.................................................................................................................... 8
1.5 Period of Performance ...................................................................................................... 8
1.6 Point of Contact ................................................................................................................ 8
1.7 Definitions......................................................................................................................... 8
1.8 Governing Laws and Regulations ................................................................................... 12
Section 2 Solicitation Information ................................................................................................ 13
2.1 Electronic Procurement ................................................................................................... 13
2.2 RFP Addenda .................................................................................................................. 13
2.3 Pre-Proposal Conference ................................................................................................ 13
2.4 Questions Regarding RFP Contents ............................................................................... 14
2.5 Electronic Submission of Questions ............................................................................... 14
2.6 Proposal Due Date .......................................................................................................... 14
2.7 Cancellation of Procurement and Proposal Rejection .................................................... 14
2.8 Firm Offers...................................................................................................................... 14
2.9 Right to Accept All or Portion of Proposal ..................................................................... 14
2.10 Ownership or Disposition of Proposals and other Materials Submitted ....................... 15
2.11 Additional Information ................................................................................................. 15
Section 3 Scope of Work ...............................................................................................................16
3.1 General Description ......................................................................................................... 16
3.2 Minimum Requirements ................................................................................................. 18
3.3 Scope of Work ................................................................................................................ 18
Section 4 Proposal Requirements and Submittal Instructions .......................................................23
4.1 Proposal Objectives ........................................................................................................ 23
4.2 Proposal Structure and Labeling ..................................................................................... 23
4.3 Proposal Submission Instructions ................................................................................... 23
4.4 Electronic Submission of Proposals................................................................................ 23
4.5 Required Format and Content ......................................................................................... 23
4.6 Each Offeror to Bear its Own Costs ............................................................................... 25
TABLE OF CONTENTS HWY-ORL-2026.01

4.7 Contractor Responsibility for Subcontractors ................................................................. 25
4.8 Removal of Subcontractors ............................................................................................. 25
4.9 Right to Retain Subcontractors ....................................................................................... 25
4.10 Additional Contractor Requirements ............................................................................ 25
4.11 Payment......................................................................................................................... 26
4.12 Payment to Hawaii Information Consortium, LLC dba Tyler Hawaii ......................... 26
Section 5 Evaluation Criteria .........................................................................................................27
5.1 Evaluation Criterion 1: Project Proposal ....................................................................... 28
5.2 Evaluation Criteria 2: Experience .................................................................................. 29
5.3 Evaluation Criteria 3: Past Performance ........................................................................ 30
5.4 Evaluation Criteria 4: Price ............................................................................................ 31
Section 6 Evaluation and Award................................................................................................... 32
6.1 Evaluation of Proposals .................................................................................................. 32
6.2 Right to Waive Minor Irregularities ............................................................................... 32
6.3 Initial Review and Award without Discussions .............................................................. 32
6.4 Discussion with Priority Listed Offerors ........................................................................ 32
6.5 Best and Final Offers ...................................................................................................... 33
6.6 Award of Contract........................................................................................................... 33
6.7 Responsibility of Offeror ................................................................................................ 33
6.9 Notice of Award .............................................................................................................. 34
6.10 Debriefing ..................................................................................................................... 34
6.11 Protest ........................................................................................................................... 34
Section 7 Contract Management ................................................................................................... 35
7.1 Post-Award Communications: Contract Administrator .................................................. 35
7.2 Contractor/State Meetings .............................................................................................. 35
7.3 Dispute Process and Escalation ...................................................................................... 35
7.4 Quality Control ............................................................................................................... 35
7.5 Post Award Deliverables................................................................................................. 36
Section 8 Special Provisions ..........................................................................................................37
8.1 Subcontractor Provisions ................................................................................................ 37
8.2 Reserved .......................................................................................................................... 38
8.3 Intellectual Property Rights ............................................................................................ 38
8.4 Warranties and Disclaimer of Implied Warranties ......................................................... 38
8.5 Termination for Convenience or Unavailability of Funds .............................................. 38
8.6 Preferences ...................................................................................................................... 38
TABLE OF CONTENTS HWY-ORL-2026.01

8.7 Certification of Offeror Concerning Wages, Hours and Working Condition of
Employees Supplying Services ............................................................................................. 38
8.8 Responsibility of Offerors............................................................................................... 39
8.9 Proposal Preparation ....................................................................................................... 40
8.10 Confidentiality .............................................................................................................. 41
8.11 Redaction by the State .................................................................................................. 41
8.12 Notice to Proceed .......................................................................................................... 42
8.13 Contract Execution........................................................................................................ 42
8.14 Reserved ........................................................................................................................ 42
8.15 Liability Insurance ........................................................................................................ 43
8.16 Contract Invalidation .................................................................................................... 44
8.17 Mistakes in Proposals ..................................................................................................... 44
8.18 Modification Prior to Submittal Deadline or Withdrawal of Offers ................................ 45
8.19 Contract Changes - Unanticipated Amendments ............................................................ 45
8.20 Re-execution of Work .................................................................................................... 45
Attachment A Offer Form OF-1 - Offer
Attachment B Offer Form OF-2 - Pricing (provided as a separate document)
Attachment C Offer Form OF-3 - Client References
Appendix A - Deeds
Appendix B - Project Map
Appendix C - List of General Rail Maintenance Activities
Appendix D - Contract Form and AG General Condition
TABLE OF CONTENTS HWY-ORL-2026.01

Offer Checklist
Offeror must address ALL sections and attachments and provide the information and
documentation as required in the table below.
No. Description Reference in RFP Completed
1 Table of Contents Table of Contents
Section 4.5.1
2 Offer Checklist (with all items marked Offer Checklist
"Completed.") Section 4.5.2
3 Offer Forms OF-1, OF-2, and OF-3 Section 4.5.3
Attachment A
Attachment B
Attachment C
4 Executive Summary, not to exceed two (2) Section 4.5.4
pages
5 Management Approach Section 4.5
Section 5.1
6 Technical Approach Section 4.5
Section 5.2
7 Past Performance Section 4.5
Section 5.3
8 Price Section 4.5
Section 5.4
9 Confidential, Protected or Proprietary Section 4.5.6
Information Section Section 8.10
Authorized Offeror Signature
OFFEROR CHECKLIST HWY-ORL-2026.01

Section 1
General Information
1.1 Purpose
The State of Hawaii Department of Transportation ("State" or "HDOT") is seeking proposals for
vegetation management and general railway maintenance of a 40-foot-wide railroad right-of-way
from Lualualei Naval Road to Fort Weaver Road in Honouliuli, Ewa, Oahu, Hawaii.
1.2 Background and Scope Summary
1.2.1 Background
The Oahu Railway and Land Company (OR&L) is a 40-foot-wide railroad right-of-way
that was conveyed to the State by Deed dated June 5, 1980, recorded as Document No.
80-68673 in the Bureau of Conveyances, a copy of which is attached hereto as Appendix
A. The railroad right-of-way traverses from Auyong Homestead Road to Waipahu Depot
Street on the island of Oahu. The portion of the Right-of-Way from Lualualei Naval
Road to Fort Weaver Road, just past Renton Road, is listed on the National Register of
Historic Places.
This RFP serves to procure services for the vegetation management and rail maintenance
within the right-of-way of the OR&L railroad. There shall also be an opportunity to
operate a non-profit historic railroad train (museum) under a separate use and occupancy
permit subject to the written approval of the Hawaii State Historic Preservation Officer
and the written authorization of the Hawaii Division Administrator, Federal Highway
Administration, provided that the operation, maintenance or alteration of the facilities
shall be in accordance with state and federal requirements applicable to facilities listed on
the National Register of Historic Places. Vegetation management, rail maintenance and
operation of the train shall be performed in a safe, environmentally-friendly manner, in
compliance with state and federal historic preservation laws and in accordance with all
applicable laws in the prosecution of the work.
1.2.2 Scope Summary
The scope of work includes vegetation management and general maintenance of the
railroad and includes routine inspections and recommendations for weed control and rail
maintenance all within the right-of-way of the railroad. Maintenance of the railroad shall
require that the historic integrity of the railroad be preserved, including all rails, ties,
signals, and appurtenances in their existing condition, natural and unavoidable
deterioration excepted, and shall be in accordance with state and federal requirements
applicable to facilities listed on the National Register of Historic Places. At the option of
the Offeror, the railroad may be operated by a non-profit historic railroad train (museum)
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GENERAL INFORMATION 6 HWY-ORL-2026.01

under terms and conditions provided in the Deed, 23 CFR 710.405, and a Use and
Occupancy Agreement issued by HDOT, provided that the operation, maintenance or
alteration of the railway shall be in accordance with state and federal requirements
applicable to facilities listed on the National Register of Historic Places.
1.3 Schedule and Significant Dates
The table below contains the State's current estimate of the schedule and significant dates. All
times are Hawaii Standard Time (HST). If a component of this schedule, such as "Proposals Due
Date and Time" is delayed, the rest of the schedule may likely be shifted by the same number of
days. Any change to the RFP Schedule and Significant Dates prior to the proposal due date shall
be made by addendum.
Event Date
Solicitation Release (Page 1): June 15, 2026
Virtual Pre-Proposal Conference June 29, 2026
(Notice to Proposers, Page 2):
Question Submittal Deadline (Notice to July 7, 2026 at 2:00 p.m., HST
Proposers, Page 3):
Answers to Questions (Notice to July 17, 2026
Proposers, Page 3)
Proposal Due Date and Time July 27, 2026 at 2:00 p.m., HST
(Solicitation Release, Page 1 & Notice
to Proposers, Page 2):
Evaluations (Section 5, 5.1 to 5.4, July 28, 2026 - August 28, 2026
Pages 28 to 31; Section 6, 6.1,
Page 32):
Date for Discussions with Priority- August 31, 2026 - September 4, 2026
Listed Offerors (if necessary)(Section
6, 6.4, Page 32):
Due Date for Best and Final Offer September 25, 2026, at 2:00 p.m., HST
(BAFO), (if necessary)(Section 6, 6.5,
Page 33):
Anticipated Award Date (Section 6, November 6, 2026
6.9, Page 34):
1.4 Contract Type
This solicitation will result in a fixed-price contract in accordance with section 3-122-136,
Hawaii Administrative Rules (HAR), as amended.
1.5 Period of Performance
The contract shall be for a period of one (1) year beginning on the date specified in the Notice to
Proceed. Unless terminated, the contract may be extended without re-solicitation, upon mutual
agreement in writing between the State and the Contractor, prior to the expiration date, for not
more than four (4) additional one-year periods, or portions thereof. The entire term of contract,
including extensions, shall not exceed five years.
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GENERAL INFORMATION 7 HWY-ORL-2026.01

1.6 Point of Contact
The State of Hawaii, Department of Transportation, Highways is the issuing agency for this
document and all subsequent addenda relating to it. The reference number for the transaction is
RFP No. HWY-ORL-2026.01. This number must be referred to on all proposals, correspondence,
and documentation relating to the RFP.
The person identified below is the single point of contact (POC) during this procurement process.
Offerors must not communicate about this RFP with members of the Evaluation Committee, or
any State employee not specifically named in this RFP, except upon invitation by the State as part
of discussions or best and final offers. Doing so may be cause for proposal rejection. The POC
designated by the State of Hawaii, Department of Transportation is:
Wayne Iwamasa
Property Manager
Department of Transportation, Highways
Email: wayne.iwamasa@hawaii.gov
Phone: (808) 692-7391
1.7 Definitions
The following definitions apply to this solicitation:
1.7.1 ADA means the Americans with Disabilities Act of 1990.
1.7.2 Best and Final Offer (BAFO) means the final offer provided prior to determining
a contract award.
1.7.3 Contract means the written agreement between the Contractor and the State, by
which the Contractor shall provide all labor, equipment, and materials and perform
the specified work within the contract time stipulated, and by which the State of
Hawaii is obligated to compensate the Contractor at the prices set forth in the
contract documents.
1.7.4 Contract Administrator means the person designated to manage the various facets
of the contract(s) to ensure the Contractor's total performance is in accordance with
the contractual commitments and obligations are fulfilled.
1.7.5 Contractor means the individual, partnership, corporation or other legal entity, or
combination thereof, contracting with the State for performance of the prescribed
work.
1.7.6 Deed means that Deed dated June 5, 1980, Document No. 80-68673 from the
United States of America to the State Department of Transportation.
1.7.7 Evaluation Committee means the committee of at least three (3) governmental
employees with sufficient qualifications in the area of the goods, services, or
construction to be procured, selected in writing by the procurement officer, whose
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GENERAL INFORMATION 8 HWY-ORL-2026.01