HVAC Upgrades: Chiller & Pumps DU Warehouse

Separate, sealed bids for the “HVAC UPGRADES: CHILLER AND PUMPS REPLACEMENT AT
DOTHAN UTILITIES WAREHOUSE” at 157 Kilgore Drive, Dothan, Alabama 36301, will be received
by the Finance Department, Room 213, on the second floor of the Civic Center, located at 126
N. Saint Andrews Street, until 1:30 p.m. on the date of the bid, and then from 1:30 p.m. to 2:00
p.m. bids will be received in Room 203. Final bids must be received before the deadline at 2:00
p.m., November 18, 2025. Bids will be publicly opened and read aloud in the City Commission
Chambers, Room 203, second floor of the Civic Center.

The “HVAC UPGRADES: CHILLER AND PUMPS REPLACEMENT AT DOTHAN UTILITIES
WAREHOUSE” project, as indicated in the project documents, includes removal of current
water-cooled chiller, pumps, and cooling tower and installation of new air-cooled chiller and
pumps along with lines for a temporary chiller in case the primary chiller is non-functional. An
air-cooled chiller has been purchased by the City under a separate contract. All other materials
are to be furnished by the contractor.

The Plans, Specifications, and other Contract Documents may be examined at the City of
Dothan’s procurement website https://cityofdothan.procureware.com. Questions pertaining to
the bid documents may be submitted through the Procureware site under the Clarifications for
the Bid section. These documents may be only used for the purpose of bidding and
constructing this project. Anyone logging into the site for plans and specifications will be
notified of all addenda by e-mail. All requests for information and clarification must be
submitted by 4:00 p.m. on November 12, 2025.

Prime bidders are required to attend a mandatory Pre-Bid Conference on November 05, 2025,
at 2:00 p.m., at the project site: Dothan Utilities Warehouse and Offices, 157 Kilgore Drive,
Dothan, Alabama, 36301. Only proposals from bidders with registered attendance at the Pre-
Bid Conference will be accepted.

Each bidder must deposit with his bid, security in the amount, form, and subject to the
conditions provided in the Information for Bidders.

No bidder may withdraw his bid within sixty (60) days after the actual date of the opening
thereof.

Bids will be received only from Qualified Contractors duly licensed by the State Licensing Board
for General Contractors and meeting the qualifications indicated in the Project Documents.

Mark Saliba, Mayor
CITY OF DOTHAN, ALABAMA