HVAC Replacement/Repair Base-wide

26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26

The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.

The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

SITE VISIT:

Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.

Commercial Inspection Facility

4408 N. Mingo Road

Tulsa, OK 74116

All visitors will require a REAL ID to gain access to the installation.

All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:

Sponsor Information: Amanda Lonsdale

Email: 138.FW.MSC@us.af.mil

Phone: 918-833-7250

Site: Tulsa Air National Guard Base, OK

The site visit is not required to submit a proposal, but is highly encouraged.

REQUESTS FOR INFORMATION:

All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.

Proposal Submission Information:

The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.

EVALUATION OF RESPONSES / FACTORS:

Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.

The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.