HVAC Repair Services for Iowa PBS Transmitter and Translator Sites

Agency:	State Government of Iowa
State:	Iowa
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	May 22, 2026
Due Date:	Jun 19, 2026
Solicitation No:	005-RFB-1929-2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Information

Bid Number

005-RFB-1929-2026

Solicitation

HVAC Repair Services for Iowa PBS Transmitter and Translator Sites

Solicitation Type

Request for Bids

County

Description

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid.

Iowa PBS operates a network of transmitter and translator sites that house sensitive broadcast equipment requiring precise temperature and humidity control. The HVAC systems at these sites are critical for preventing equipment damage and ensuring uninterrupted public broadcasting services. We are looking for vendor(s) who can provide preventative maintenance and emergency repairs with a high degree of reliability and responsiveness.

Due to the distance between sites, this solicitation may be awarded to multiple vendors. If Bidders intend to 'No Bid' any sites outside of service areas simply enter zero ($O).

Agency Information

Number

005

Name

Administrative Services, Dept

Address 1

1305 E Walnut ST

Address 2

City/State/Zip

Des Moines, IA 50319

Contact Information

Contact Name

Michael Bradbury

Contact Title

Purchasing Agent

Contact Email

michael.bradbury@das.iowa.gov

Contact Phone Number

(515) 823-9327

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

5/22/2026 8:00:00 AM

Until

6/19/2026 2:00:00 PM

Documents/Attachments

005-RFB-1929-2026 - HVAC Repair Services for IPBS Transmitter Sites

5/19/2026 4:00:45 PM

Attachment Preview

005-RFB-1929-2026 – HVAC Repair Services for Iowa PBS Transmitter and Translator Sites

005-RFB-1929-2026 – HVAC Repair Services for Iowa PBS Transmitter

and Translator Sites

SECTION 1 - INTRODUCTION

1.1 Bidder Instructions

Bidder is to download this document and save to computer. Once saved, type in responses to the

required sections and save again. Finally upload the document to IMPACS Electronic Procurement

System with your bid. As an option, the Bidder may print, write in responses, scan, and attach

response. If this document is not attached to the bid response in IMPACS, the Bidder’s bid may

be disqualified.

1.2 Purpose

The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the

goods and/or services described further in this RFB to the Lead Agency and any Participating

Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed

in the IMPACS solicitation, and the Lead Agency may extend the contract(s) for up to the number

of annual extensions identified in the IMPACS solicitation at the sole discretion of the Lead

Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.

The Department of Administrative Services (DAS) on behalf of the Iowa Public Broadcasting

Service (Iowa PBS), is seeking qualified and experienced HVAC service providers to furnish

comprehensive heating, ventilation, and air conditioning (HVAC) services for its critical tower

transmitter and translator sites located across the state of Iowa. These facilities are essential for

maintaining the continuous operation of our broadcast infrastructure, and the reliability of their

environmental control systems is paramount.

1.3 Request for Bid (RFB) Definitions

Definitions – For the purposes of this RFB and the resulting contract, the following terms shall

mean:

“Agency” means the agency identified in the IMPACS solicitation that is issuing the RFB and any

other agency that purchases from the Contract.

“Alternative Bid” means a response to a bid that does not meet the exact requirements of the

specification but offers an alternative for consideration. An alternative bid is submitted with an

intentional variation to a provision, specification, term or condition of the solicitation. This

alternative, in the opinion of the bidder, achieves the same result. Alternative bids may be

rejected as non-responsive.

“Bid” means the Bidder’s bid submitted in response to the RFB.

“Bidder” means a vendor submitting a bid in response to this RFB.

1|Page

005-RFB-1929-2026 – HVAC Repair Services for Iowa PBS Transmitter and Translator Sites

“Contract” means the contract(s) entered into with the successful Bidder(s).

“Lead Agency” means the agency facilitating the procurement and establishing the Contract.

“Participating Agency” means the agency utilizing the established contract.

“Political Subdivisions” means cities, counties, and educational institutions.

“Responsible Bidder” means a Bidder that has the capability in all respects to perform the

requirements of the Contract. In determining whether a Bidder is a Responsible Bidder, the

Agency may consider various factors including, but not limited to, the Bidder’s competence and

qualifications to provide the goods or services requested, the Bidder’s integrity and reliability, the

past performance of the Bidder relative to the quality of the goods or services offered by the

Bidder and the best interest of the Agency and the State.

“Responsive Bid” means a Bid that complies with each of the provisions of this RFB or is either an

alternative bid or a bid with an exception, if accepted by the Agency.

“RFB” means this Request for Bids and any addenda hereto.

“State” means the State of Iowa, the Agency identified in the IMPACS solicitation, and all state

agencies, boards, and commissions, and any political subdivisions making purchases from the

Contract as permitted by this RFB.

1.4 Contract Term

The term of the contract will begin upon execution of contract and end after a 1-year term.

The Contract may be renewed by mutual agreement of both parties for five (5) years.

1.5 Background Information

This RFB is designed to provide Bidders with the information necessary for the preparation of

competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and

is intended to provide the Lead Agency with competitive information to assist in the selection

process. It is not intended to be comprehensive. Each Bidder is responsible for determining all

factors necessary for submission of a comprehensive Bid.

Iowa PBS operates a network of transmitter and translator sites that house sensitive broadcast

equipment requiring precise temperature and humidity control. The HVAC systems at these sites

are critical for preventing equipment damage and ensuring uninterrupted public broadcasting

services. We are looking for vendor(s) who can provide preventative maintenance and emergency

repairs with a high degree of reliability and responsiveness.

Due to the distance between sites, this solicitation may be awarded to multiple vendors. If Bidders

intend to 'No Bid' any sites outside of service areas simply enter zero ($O).

2|Page

005-RFB-1929-2026 – HVAC Repair Services for Iowa PBS Transmitter and Translator Sites

Tower Information

KBIN

Channel 32, 33 (UHF)

ERP 200 kW

HAAT 322’

KDIN

Channel 11 (VHF)

ERP 22.5 kW

HAAT 1,969’

KHIN

Channel 35 (UHF), 36

ERP 600 kW

HAAT 1,588’

KIIN

Channel 12 (VHF) 12

ERP 57 kW

HAAT 1,440’

KQIN

Channel 34 (UHF) 36

ERP 199.5 kW

HAAT 764’

KRIN

Channel 35 (UHF) 32

ERP 250 kW

HAAT 1,916’

KSIN

Channel 28 (UHF) 27

ERP 400 kW

HAAT 1,142.7’

KTIN

Channel 25 (UHF) 21

ERP 600 kW

HAAT 1,165’

KYIN

Channel 18 (UHF) 24

ERP 533 kW

HAAT 1,471.5’

Address

33 Linn Ave

Council Bluffs, IA 51503

(Pottawattamie)

199 NE 134th Ave

Alleman, IA 50007

(Polk)

48751 Juniper Rd.

Hancock, IA 51536

(Pottawattamie)

1560 Baker Ave.

West Branch, IA. 52358

(Cedar County)

2880 N 1100th Ave.

Lynn Center, IL 61262

(Henry)

2133 330th St.

Rowley, IA 52329

(Buchanan)

1323 Buchanan Ave.

Sioux City, IA 51106

(Woodbury)

1160 160th St.

Bradgate, IA 50520

(Humboldt)

2621 490 St.

McIntire, IA 50455

(Mitchell)

Coordinates

41°15’15”N

95°50’8”W

41°48’33N

93°36’54W

41°20’39”N

95°15’22”W

41°43′15″N

91°20′30″W

41°18′44.5″N

90°22′46.2″W

42°18′59″N

91°51′31″W

42°30′53″N

96°18′16″W

42°49′2.7″N

94°24′41.9″W

43°28′32″N

92°42′30″W

*Please see Exhibit A for Transmitter and Translator Sites along with site specific HVAC

information.

3|Page

005-RFB-1929-2026 – HVAC Repair Services for Iowa PBS Transmitter and Translator Sites

SECTION 2 – ADMINISTRATIVE INFORMATION

2.1 Issuing Officer

The Issuing Officer identified in the IMPACS solicitation is the sole point of contact regarding the

RFB from the date of issuance until selection of the successful Bidder.

2.2 Restriction on Communication

From the issue date of this RFB until announcement of the successful Bidder, Bidders may contact

only the Issuing Officer. The Issuing Officer will respond only to electronic questions regarding the

procurement process. Questions related to the interpretation of this RFB must be submitted as

provided in the IMPACS solicitation. Oral questions related to the interpretation of this RFB will

not be accepted. Bidders may be disqualified if they contact any State employee other than the

Issuing Officer about the RFB except that Bidders may contact the State Targeted Small Business

Office on issues related to the preference for Targeted Small Businesses.

The Agency assumes no responsibility for oral representations made by its officers or employees

unless such representations are confirmed in writing and incorporated into the RFB through an

addendum.

2.3 Amendment to the RFB

The Agency reserves the right to amend the RFB at any time using an addendum. The Bidder shall

acknowledge receipt of all addenda in its Bid.

It is the Bidder’s sole responsibility to check daily for addenda to posted documents.

2.4 Bid Amendment and/or Withdrawal

The Bidder may amend or withdraw and resubmit its Bid at any time before the Bids are due. The

amendment must be submitted on Iowa IMPACS by the Bidder to the bid and received by the time

set for the receipt of Bids.

2.5 Submission of Bids

The Agency must receive the electronic Bid on: Iowa IMPACS before the “Bids Due” date and time.

This is a mandatory requirement and will not be waived by the Agency. Any Bid received after

this deadline will not be accepted. It is the Bidder’s responsibility to ensure the bid is received

prior to the deadline. Email and faxed Bids will not be accepted.

Bidders must furnish all information necessary to enable the Agency to evaluate the Bid. Bids that

fail to meet the mandatory requirements of the RFB may be rejected. Oral information provided

by the Bidder shall not be considered part of the Bidder's Bid unless it is in writing.

2.6 Bid Opening

The Agency will open Bids after the deadline for submission of Bids has passed. However, the

names of Bidders who submitted timely Bids will be publicly available after the Bid opening. See

Iowa Code Section 72.3. The announcement of Bidders who timely submitted Bids does not mean

that an individual Bid has been deemed technically compliant or accepted for evaluation.

4|Page

005-RFB-1929-2026 – HVAC Repair Services for Iowa PBS Transmitter and Translator Sites

2.7 Costs of Preparing the Bid

The costs of preparation and delivery of the Bid are solely the responsibility of the Bidder.

2.8 Rejection of Bids

The Agency reserves the right to reject any or all Bids, in whole and in part, received in response

to this RFB at any time prior to the execution of a written Contract. Issuance of this RFB in no way

constitutes a commitment by the Agency to award a Contract. This RFB is designed to provide

Bidders with the information necessary to prepare a competitive Bid. This RFB process is for the

Agency’s benefit and is intended to provide the Agency with competitive information to assist in

the selection of a Bidder to provide goods and/or services. It is not intended to be comprehensive

and each Bidder is responsible for determining all factors necessary for submission of a

comprehensive Bid.

2.9 Disqualification

The Agency will reject outright and will not evaluate Bids if the Bidder fails to deliver the Bid by

the due date and time. The Agency may reject outright and may not evaluate Bids for any one of

the following reasons:

● The Bidder acknowledges that a requirement of the RFB cannot be met.

● The Bidder’s Bid materially changes the requirement of the RFB or the Bid is not compliant with

the requirements of the RFB.

● The Bidder’s Bid limits the rights of the Agency.

● The Bidder fails to include information necessary to substantiate that it will be able to meet a

requirement of the RFB.

● The Bidder fails to timely respond to the Agency’s request for information, documents, or

references.

● The Bidder fails to include bid security, if required.

● The Bidder fails to include any signature, certification, authorization, stipulation, disclosure or

guarantee requested.

● The Bidder presents the information requested by this RFB in a format inconsistent with the

instructions of the RFB or otherwise fails to comply with the requirements of the RFB.

● The Bidder initiates unauthorized contact regarding the RFB with state employees.

● The Bidder provides misleading or inaccurate responses.

● The Bidder’s Bid is materially unbalanced.

● There is insufficient evidence (including evidence submitted by the Bidder and evidence

obtained by the Agency from other sources) to satisfy the Agency that the Bidder is properly

responsive and responsible to satisfy the requirements of the RFB.

● The Bidder alters the language in Certification Letter or Authorization to Release Information

Letter.

● The Respondent is a “scrutinized company” included on a “scrutinized company list” created by

a public fund pursuant to Iowa Code section 12J.3.

2.10 Nonmaterial Variances

The Agency reserves the right to waive or permit cure of nonmaterial variances in the Bid if, in the

judgment of the Agency, it is in the Agency’s best interest to do so. Nonmaterial variances include

minor informalities that do not affect responsiveness, that are merely a matter of form or format,

5|Page

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

HVAC Repair Services for Iowa PBS Transmitter and Translator Sites

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also