HVAC Preventive Maintenance
Description
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ID:
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BPM058583
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Title:
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HVAC Preventive Maintenance
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Status:
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Open
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Due / Close Date:
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9/17/2026
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Publish Date:
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8/26/2026 4:04:56 PM
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Main Category:
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Heating and cooling and air conditioning HVAC installation and maintenance service
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Solicitation Type:
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IFB: Invitation for Bid
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Issuing Agency:
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Maryland State Archives
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Title
HVAC Preventive Maintenance
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Alternate ID
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Main Category
Heating and cooling and air conditioning HVAC installation and maintenance service
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Procurement Officer / Buyer
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Email
toni.latimore1@maryland.gov
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Solicitation Summary
The Maryland State Archives is soliciting an HVAC contractor to perform quarterly preventative maintenance at its Columbia campus. This is a one year contract from October 1st, 2026 through September 30th, 2027, with two optional extensions of one year each.
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Additional Instructions
This is a Small Business Reserve Procurement
Only Certified Small Businesses (CSBs) (formerly known as SBRs) may participate in this procurement. If your business is not currently certified, please check the
requirements and registration instructions
to see if you qualify. Certification must be completed before placing a bid.
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Project Cost Class
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Pre-Bid Conference Information
Pre-Bid Conference Date (EST)
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Pre-Bid Conference Details
A prebid meeting will be held on Tuesday, September 1, 2026, at 9:00 a.m. at the Maryland State Archives, Hall of Records- Dr. Edward C. Papenfuse Building located at 350 Rowe Boulevard, Annapolis, Maryland 21401. Attendance at the pre-bid conference is not mandatory; however, vendors are responsible for familiarizing themselves with the equipment and facility requirements discussed during the meeting and for basing their proposals accordingly. Personnel must show ID and obtain a visitor’s pass at the front security desk. The POC will escort personnel inside the building.
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Small Business Reserve Designation
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Procurement Program Participation Goals
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VSBE Participation (%)
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MBE Participation (%)
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African American MBE Participation (%)
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Asian American MBE Participation (%)
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Hispanic American MBE Participation (%)
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Women-Owned MBE Participation (%)
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DBE Participation (%)
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SBE Participation (%)
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Socio Economic Participation Criteria
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Procurement Officer / Buyer
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Alternate Link
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Title
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Type
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Att.
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Last Modified on UTC-4
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Creation Date UTC-4
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Validity End Date
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Pre-Bid Conference
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Technical Documents (Approved)
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8/26/2026 3:50:53 PM
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8/26/2026 3:50:53 PM
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Equipment List
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Technical Documents (Approved)
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8/26/2026 3:49:50 PM
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8/26/2026 3:49:50 PM
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RSVP Form
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Attachments & Appendixes (Approved)
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8/26/2026 3:46:32 PM
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8/26/2026 3:46:32 PM
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No Bid Form
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Attachments & Appendixes (Approved)
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8/26/2026 3:45:07 PM
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8/26/2026 3:45:07 PM
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Price Bid Form
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Technical Documents (Approved)
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8/26/2026 3:43:00 PM
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8/26/2026 3:43:00 PM
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Technical Documents
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Technical Documents (Approved)
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8/26/2026 3:42:00 PM
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8/26/2026 3:42:00 PM
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Invitation for Bids
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Technical Documents (Approved)
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8/26/2026 3:37:06 PM
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8/26/2026 3:37:06 PM
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State Government of Maryland
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* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.