HVAC Preventative Maintenance, Service and Repairs

Agency: Polk County Public Schools Facilities and Operations
State: Florida
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Mar 5, 2026
Due Date: Apr 10, 2026
Solicitation No: RFP 2026-30
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Main

Agency
Valencia College
Status
Active
Fiscal Year
2026
Primary Contact
Regina Peeples
Title
HVAC Preventative Maintenance, Service and Repairs
Secondary Contact
Valencia Procurement
Number
RFP 2026-30
Tertiary Contact

Type
Announcement
Department

Online Submissions
Yes
Project Estimate
Piggyback Solicitation
No
Insurance Required
No
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
The District Board of Trustees of Valencia College, Florida (College) is inviting qualified State of Florida Certified Mechanical Contractors (referred to as Contractor) to submit proposals to provide quarterly and annual HVAC preventative maintenance, HVAC repair and service work, Liebert Cooling System Maintenance, and Repairs and small projects less than $300,000.
Please Note: A (Non-Mandatory) Site-Visit/Walk Through will be held on March 24, 2026 8:00am-3:45pm(EST) starting at 8:00am on West Campus 1800 S. Kirkman Road Orlando, FL 32811.
*(Review Section 1.7 for Site Visit protocol & schedule)
Dates(All times are listed as EST )

Broadcast Date
3/5/2026 4:00 PM EST
Question End Date
4/3/2026 10:00 AM EST
Sample Due Date
Due Date
4/10/2026 12:00 PM EST
Bid Opening Date

Question End Date Reminder Notification
3 Day(s)
Sample Due Date Reminder Notification
3 Day(s)
Due Date Reminder Notification
3 Day(s)
Pre-Bid Meetings

Total: 1 (All times are listed as EST )
Date Time Mandatory Location
3/24/2026 8:00 AM No (Non-Mandatory) Site-Visit/Walk Through will be held on March 24, 2026 8:00am-3:45pm(EST) starting at 8:00am on West Campus 1800 S. Kirkman Road Orlando, FL 32811.
Shortlist Meeting

Total: 0 (All times are listed as EST )
Date Time Location
Documents

Total: 6
Type Name Description File Type
Request for Proposal RFP 2026-30 HVAC Preventative Maintenance Service and Repairs.pdf RFP 2026-30, Solicitation Document PDF
Request for Proposal ATTACHMENT 1 GENERAL TERMS & CONDITIONS.pdf ATTACHMENT 1: General Terms and Conditions PDF
Request for Proposal ATTACHMENT 2 Insurance Requirements.pdf ATTACHMENT 2 : Insurance Requirements PDF
Request for Proposal ATTACHMENT 3 Cost Proposal Form.pdf ATTACHMENT 3: Cost Proposal Form PDF
Request for Proposal ATTACHMENT 4 EXHIBITS A-J.pdf ATTACHMENT 4: Exhibits A-J PDF
Request for Proposal ATTACHMENT 5 - PUBLIC MEETING ONLINE ACCESS.pdf ATTACHMENT 5: Public Meeting Online Access PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
None
Shipping
None
Terms and Conditions
None
Include Shipping in Price of Items
No
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 0
Question Date Asked Answer Date Answered
Commodity Codes

Total: 11
Code Description
[031-67] HVAC Equipment, Accessories and Supplies (Not Otherwise Classified)
[941-55] HVAC Systems Maintenance and Repair, Power Plant
[992-47] HVAC System Testing, Balancing and/or Troubleshooting Services
[031-76] Recycled HVAC Products, Accessories, and Supplies
[220-14] Energy Computerized Control Systems for HVAC, Lighting, Utilities, etc. Combination
[910-17] Energy Computerized Control System (HVAC, Lighting, Utilities, etc) Installation, Maintenance and Repair Services
[911-36] C.I.P., HVAC Balancing Services
[914-50] Heating, Ventilating and Air Conditioning (HVAC)
[931-7] Appliances and Equipment, Household, (Not Laundry or HVAC) Maintenance and Repair
[936-48] Industrial Equipment (Not Construction and Repair, or HVAC) Maintenance and Repair
[967-2] Air Conditioning, Heating, and Ventilating Equipment (HVAC) Manufacturing Services
Publications

Total: 3
Publication Date
Orlando Sentinel 3/9/2026
Orlando Sentinel 3/16/2026
Orlando Sentinel 3/23/2026
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* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.