2026-06 HVAC Maintenance REQUEST FOR PROPOSAL 2026-2029

REQUEST FOR PROPOSAL
HVAC EQUIPMENT PREVENTATIVE MAINTENANCE AGREEMENT
Woodbridge School District is requesting proposals with two options: a one year, and a three year
maintenance agreement, for Beecher Road School, 40 Beecher Road in Woodbridge, CT., for HVAC
equipment listed. Bids must be submitted in a sealed envelope marked "HVAC - Annual Maintenance
Agreement Proposal" and received in the Business Office of Woodbridge School District, 40 Beecher
Road, Woodbridge, CT. 06525, no later than Friday, June 12, 2026, at 1:00p.m.
Following is the scope of work for the job:
All maintenance will be performed as per manufacturer's requirements as contained in the O&M
manuals available for reference in the District, relevant excerpts attached herewith.
Preventive maintenance includes MERV-13 filter changes and belt changes at the manufacturer
recommended intervals. Classroom Unit Ventilators filters will be changed at least 3 times a year. ERVs
can utilize MERV-10 filters.
All work to be completed in a workmanlike manner. Site is to be left clean and free of debris at the
end of each work day.
Lubrication of motor bearings, fan motors, and dampers where applicable
Inspections will include, damper operation, condensate drains and pans, and coils. Inspections of
equipment and systems are pre-scheduled; performed regularly throughout the agreement period.
Winterizing will include the draining of cooling coils on roof top units
CONTROL CALIBRATION and ADJUSTMENT - of digital temperature controls, refrigeration controls,
pressure controls, operating controls and safety controls.
TESTING - CHECKING - operating refrigerant pressures; voltages and amperages; belts and belt
tension; drive couplings; proper control sequencing; electrical connections; rotation; contactors; and
starters. Checks on the overall operating performance of heating & cooling systems.
CLEANING - condenser coils, chilled water coils, and condensate drains, etc.
LUBRICATION MAINTENANCE - oiling and / or greasing of motor and fan bearings, changing oil;
renewing oil filters, oiling damper linkages and bearings, etc.
ADJUSTING and FINE-TUNING - of superheat settings; capacity control modules; belt tension; gas
burners; starter transfer timers, compressor cylinder unloaders; etc.
SYSTEM OPERATION- test and verify controller performance to design specifications.
TESTING -CALIBRATION - Ensure control devices are within industry tolerances and operating per
design specifications.

Maintenance will be performed at minimum during the months of August, December, and April. To be
scheduled during school breaks. A minimum of thirty days' notice will be provided to the successful
bidder in the event of any district initiated modification of this schedule. Any contractor initiated
request for modification from this schedule must receive the prior approval of the district's Facilities
Manager.
Please direct any questions regarding the bid specifications, or the bid process, by Thursday June 4,
2026 to Vito Esparo, Facilities Manager, via email to vesparo@woodbridgeps.org. Responses will be
shared, via email on or before Monday June 8, 2026, to all potential bidders known at the time of
inquiry. Thursday June 4 at 10:00 am will also be an optional building walk through. We want bidders
to be aware of the size of our building and that filter change and preventative maintenance visits can
take multiple days.
Exhibit A is a listing of the HVAC Equipment to be maintained.
Responses should include a small chart indicating the prices for each of the two requested
options.
Option 1: One Year Agreement
Fiscal Year Price
July 1, 2026 - June 30, 2027
Option 2: Three Year Agreement
Fiscal Year Price
July 1, 2026 - June 30, 2027
July 1, 2027 - June 30, 2028
July 1, 2028 - June 30, 2029

EXHIBIT A HVAC EQUIPTMENT LIST
QTY OR NAME SYSTEM MANUFACTURER MODEL SERIAL # LOCATION
COMPONENT
AHU1 TRANE B2W988A/A K15G54991 ELECT ROOM
TRANE AIR
BY BAND
HANDLING
AHU2 TRANE UCCAG21C0A0RDN120 K15G54993 N.GYM
TRANE AIR
HANDLING
AHU3 TRANE AIR TRANE UCCAG21C0A0RDN120 K15G54992 N.GYM
HANDLING
AHU4 TRANE AIR TRANE UCCAG14COAORDN120 K15G54994 MEZZ ABOVE
HANDLING POOL
AHU5 TRANE AIR TRANE VCCAG21COAORDM120 K15G54995 MEZZ ABOVE
HANDLING POOL
AHU6 TRANE AIR TRANE UCCAG0BC0A0ENO120 K15G54996 MEZZ ABOVE
HANDLING S-22
RTU1 TRANE ROOF TRANE CSAA003UBL00 K15G57521 ROOF
TOP
RTU2 TRANE ROOF TRANE CSAA006UBL00 K15G57531 ROOF
TOP
RTU3 TRANE ROOF TRANE CSAA021UBL00 K15G55679 ROOF
TOP
RTU4 TRANE ROOF TRANE CSAA017UBL00 K15G55690 ROOF
TOP
RTU5 TRANE ROOF TRANE CSAA00BUBL00 K15G57541 ROOF
TOP
ERV1 XETER XETER 1AQ-4000-RT-BP-SP ROOF
129521015-
ENERGY
1/4
RECOVERY
VENT
ERV2 XETER XETER 1AQ-4000-RT-BP-SP 129521015- ROOF
ENERGY 2/4
RECOVERY
VENT
ERV3 XETER XETER 1AQ-4000-RT-BP-SP 129521015- ROOF
ENERGY 3/4
RECOVERY
VENT
ERV4 XETER XETER 1AQ-3000-BP-PHW-HW 129521015- ROOF
ENERGY 4/4
RECOVERY
VENT
CLASSROOM DAIKIN UNIT DAIKIN S-15 CLASSROOM
UVS VENTILATOR WALL A/B/C
(23 UNITS) WINGS
CLASSROOM DAIKIN UNIT DAIKIN S-10 CLASSROOM
UVS VENTILATOR WALL
(1 UNIT) A-9
CLASSROOM TRANE FAN TRANE FCCB1001 J**F0A00BCM CLASSROOM
FCUS COIL UNIT CEILINGS*
(33 UNITS)
CLASSROOM TRANE FAN TRANE FCCB0801J**F0A00BCM CLASSROOM
FCUS COIL UNIT CEILINGS*
(3 UNITS)
CLASSROOM TRANE FAN TRANE FCCB0601J**F0A00BCM CLASSROOM
FCUS COIL UNIT CEILING*
(9 UNITS)

HVAC EQUIPTMENT LIST
NAME SYSTEM MANUFACTURER MODEL SERIAL LOCATION
COMPONENT NUMBER
HCP1 ARMSTRONG ARMSTRONG LOCATED BOILER ROOM
HEAT/COOL UNDER
PUMP INSULATION
HCP2 ARMSTRONG ARMSTRONG LOCATED BOILER ROOM
HEAT/COOL UNDER
PUMP INSULATION
HPW1 ARMSTRONG ARMSTRONG 3X2X134030 BOILER ROOM
HEAT PUMP
HPW2 ARMSTRONG ARMSTRONG 3X2X134030 BOILER ROOM
HEAT PUMP
HX1 SMATEPLATE AERCO SPDW-61 NEXT TO BOILER
DOMESTIC HW ROOM
HEATER
HX2 SMATEPLATE AERCO SPDW-61 BELOW POOL
DOMESTIC HW
HEATER
NAME SYSTEM MANUFACTURER MODEL SERIAL LOCATON
COMPONENT NUMBER
EF1 EXHAUST FAN - GREENHECK GB-091-4-X 14222717 ROOF
BELT DRIVEN
EF2 EXHAUST FAN - GREENHECK GB-091-4-X 14222718 ROOF
BELT DRIVEN
RAF1 TRANE RETURN TRANE T-10 MEZZ ABOVE
AIR FAN POOL
RAF2 TRANE RETURN TRANE T-14 MEZZ ABOVE
AIR FAN POOL
RAF3 TRANE RETURN TRANE ELECT ROOM BY
AIR FAN SOUTH MUSIC
HVAC FILTER/BELT LIST
UVs and FCUs
MODEL FILTER SIZE # OF UNITS
Daikin UV M#S-15 9.5x36x1 23 x 2 per unit
Daikin UV M#S-10 9.5x48x1 1
Trane FCU M#B101 8 7/8 x 61 1/8 x1 33
Trane FCU M#B080 8 7/8 x 42 1/8 x 1 3
Trane FCU M#B060 8 7/8 x 33 5/8 x 1 9
RTU 1-5
NAME/LOCATION FILTER SIZE AND QUANTITY BELT #
RTU 1 (Business Office) 1 - 20x25x2 4L210
1 - 20x25x4
RTU 2 (Main Offices) 2 - 2x20x25 BX-36
2 - 4x20x25
RTU 3 (CAFE) 4 - 16x25x4 DD
3 - 20x25x4
4 - 16x25x2
3 - 20x25x2
RTU 4 (Library) 2 - 20x20x4 5VX810
4 - 20x24x4
2 - 20x20x2
4 - 20x24x2
RTU 5 (Tech) 1 - 20x24x4 AX-42
1 - 24x24x4
1 - 20x24x2
1 - 24x24x2

AHU 1-6
NAME/LOCATION FILTER SIZE AND QUANTITY RF BELT
AHU 1 4 - 16x25x2 A48
4 - 16x25x4
AHU 2 2 - 16x20x2 DD
1 - 16x25x2
2 - 20x20x2
1 - 20x25x2
2 - 16x20x4
1 - 16x25x4
2 - 20x20x4
1 - 20x25x4
AHU 3 2 - 16x2 x2 DD
1 - 16x25x2
2 - 20x20x2
1 - 20x25x2
2 - 16x20x4
1 - 16x25x4
2 - 20x20x4
1 - 20x25x4
AHU 4 2 - 16x20x2 A64
1 - 16x25x2
2 - 20x20x2
1 - 20x25x2
2 - 16x20x4
1 - 16x25x4
2 - 20x20x4
1 - 20x25x4
AHU 5 2 - 16x20x2 A76
2 - 16x25x2
2 - 20x20x2
2 - 20x25x2
2 - 16x20x4
2 - 16x25x4
2 - 20x20x4
2 - 20x25x4
AHU 6 2 - 20x20x2 DD
2 - 20x25x2
ERVs 1-4
NAME FILTER SIZE AND QUANTITY BELT #
ERV1 8 - 16x24x2 1 - BX56
1 - BX59
ERV2 8 - 24x24x2 2 - BX71
ERV3 8 - 16x24x2 2 - BX-54
ERV4 8 - 20x24x2 2 - BX-64