HVAC Maintenance

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Nov 5, 2025
Due Date:	Dec 10, 2025
Solicitation No:	923456-25-11-3
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

NOTICE OF REQUEST FOR PROPOSALS

ST. TAMMANY PARISH

St. Tammany Parish Government is seeking responses for the following project:

RFP# 25-11-3 – HVAC Maintenance

This RFP is available online at: LaPAC – Louisiana Procurement and Contract

Network:https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=1

It is the Proposer’s responsibility to check the LaPAC website frequently for any possible addenda

that may be issued. The Parish is not responsible for a proposer’s failure to download any addenda

documents required to complete an RFP.

Responses will be received by the Department of Procurement until 2:00 pm CST on

Wednesday, December 10, 2025. Each response will be evaluated by designated Parish personnel

after the submission deadline.

A non-mandatory pre-proposal site visit will be held as indicated below.

On Tuesday, November 18, 2025, at 9:00 AM, we will meet at the following locations in the

order listed below:

• Koop Campus Bldg. B - Meet at the Main Entrance of Building B.

21454 Koop Drive

Mandeville, LA 70471

• Safe Haven Complex - Meet at the Guard Shack/Main Entrance.

23515 Hwy 190

Mandeville, LA 70448

• Towers Building Complex - Meet at the Entrance by the parking lot.

520 Old Spanish Trail

Slidell, LA 70459

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG 985-898-2520

WWW.STPGOV.ORG

On Wednesday, November 19, 2025, at 9:00 AM, we will meet at the following locations in

the order listed below:

• Justice Center Complex - Meet at the North side of the building entrance.

701 N. Columbia Street

Covington, LA 70433

• EOC Complex - Meet at the Main Entrance.

510 E. Boston Street

Covington, LA 70433

• Tyler Street Complex - Meet at the Main Entrance.

620 N. Tyler Street

Covington, LA 70433

Each Proposal must be sealed. The outside of the envelope, box or package should be marked with

the Proposer’s Name and Address, the Proposal Name, the RFP #, and the Proposal Opening Date.

The successful Respondent must supply St. Tammany Parish Government with all required

documentation as specified in the RFP documents. Said Respondent must also be in Good Standing

and licensed to do business in the State of Louisiana.

Proposals will be received at the St. Tammany Parish Government Department of Procurement

Office, 21454 Koop Dr., Suite 2F, Mandeville LA., 70471 from each Respondent or his agent, or

by certified mail with return receipt requested.

Procurement Department

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA | 70434 | PROCUREMENT@STPGOV.ORG 985-898-2520

WWW.STPGOV.ORG

REQUEST FOR PROPOSAL

ST. TAMMANY PARISH GOVERNMENT

HVAC MAINTENANCE

RFP Number: 25-11-3

Proposal Opening Date: Wednesday, December 10, 2025

Proposal Opening Time: 2:00 PM

October 28, 2025

Version 2025.1

TABLE OF CONTENTS

PART I: OVERVIEW.................................................................................................................... 1

1.1 Background/Purpose ........................................................................................................ 1

1.2 Definitions ....................................................................................................................... 1

1.3 Schedule of Events........................................................................................................... 1

1.4 Proposal Submittal ........................................................................................................... 2

1.5 Proposal Response Format............................................................................................... 3

PART II: SCOPE OF WORK/SERVICES.................................................................................... 5

2.1 Scope of Work/Services................................................................................................... 5

2.2 Period of Agreement ........................................................................................................ 9

2.3 Price Schedule.................................................................................................................. 9

2.4 Deliverables ..................................................................................................................... 9

2.5 Location ........................................................................................................................... 9

PART III: EVALUATION .......................................................................................................... 10

PART IV: PERFORMANCE STANDARDS ............................................................................. 11

4.1 Performance Requirements............................................................................................ 11

4.2 Performance Measurement/Evaluation.......................................................................... 11

PART V: GENERAL PROVISIONS .......................................................................................... 11

5.1 Legibility/Clarity ........................................................................................................... 11

5.2 Confidential Information, Trade Secrets, and Proprietary Information......................... 11

5.3 Proposal Clarifications Prior to Submittal ..................................................................... 12

5.3.1 Pre-proposal Conference........................................................................................... 9

5.3.2 Proposer Inquiry Periods......................................................................................... 13

5.3.3 Blackout Period........................................................................................................10

5.4 Errors and Omissions in Proposal.................................................................................. 10

5.5 Performance Bond ......................................................................................................... 15

5.6 Changes, Addenda, Withdrawals ................................................................................... 15

5.7 Withdrawal of Proposal ................................................................................................. 15

5.8 Material in the RFP ........................................................................................................ 15

5.9 Waiver of Administrative Informalities......................................................................... 11

5.10 Proposal Rejection ......................................................................................................... 11

5.11 Ownership of Proposal................................................................................................... 11

5.12 Cost of Offer Preparation............................................................................................... 12

5.13 Non-negotiable Contract Terms..................................................................................... 16

5.14 Taxes .............................................................................................................................. 16

5.15 Proposal Validity ........................................................................................................... 16

5.16 Prime Provider Responsibilities..................................................................................... 16

5.17 Use of SubProviders ...................................................................................................... 16

5.18 Written or Oral Discussions/Presentations .................................................................... 17

5.19 Acceptance of Proposal Content.................................................................................... 17

5.20 Evaluation and Selection ............................................................................................... 17

5.21 Contract Negotiations .................................................................................................... 14

5.22 Contract Award and Execution...................................................................................... 18

5.23 Acknowledgment and Waiver of Protest Rights............................................................ 18

Version 2025.1

5.24 Notice of Intent to Award .............................................................................................. 15

5.25 Insurance Requirements................................................................................................. 19

5.26 SubProvider Insurance ................................................................................................... 19

5.27 Indemnification and Limitation of Liability .................................................................. 19

5.27.1 Duty to Defend ...................................................................................................... 15

5.27.2 Provider Liability .................................................................................................. 15

5.27.3 Force Majeure ................................................................................................................. 16

5.27.4 Indemnification ..................................................................................................... 16

5.27.5 Intellectual Property Indemnification ....................................................... 16

5.28 Fidelity Bond Requirements .......................................................................................... 17

5.29 Payment ......................................................................................................................... 17

5.29.1 Payment for Services .............................................................................................. 17

5.30 Termination.................................................................................................................... 17

5.30.1 Termination of the Contract for Cause ................................................................... 17

5.30.2 Termination of the Contract for Convenience ........................................................ 21

5.30.3 Termination for Non-Appropriation of Funds ........................................................ 21

5.30.4 Default of Provider..................................................................................................18

5.31 Assignment .................................................................................................................... 22

5.32 No Guarantee of Quantities ........................................................................................... 22

5.33 Audit of Records ............................................................................................................ 22

5.34 Civil Rights Compliance................................................................................................ 22

5.35 Record Retention ........................................................................................................... 19

5.36 Record Ownership ......................................................................................................... 19

5.37 Content of Contract/ Order of Precedence..................................................................... 19

5.38 Contract Changes ........................................................................................................... 19

5.39 Substitution of Personnel ............................................................................................... 20

5.40 Governing Law .............................................................................................................. 20

5.41 Anti-Kickback Clause .................................................................................................... 20

5.42 Clean Air Act ................................................................................................................. 20

5.43 Energy Policy and Conservation Act............................................................................. 20

5.44 Clean Water Act............................................................................................................. 24

5.45 Anti-Lobbying and Debarment Act ............................................................................... 24

5.46 Veteran Initiative and Hudson Initiative Program..........................................................22

Attachment “A” – Pricing Sheet, Project Specifications Appendix A, B, C, D, E, F, G, and H

Attachment “B” – Sample Contract

Attachment “C” – Acknowledgment and Waiver

Attachment “D” – Insurance Requirements

Attachment “E” – Affidavits

Attachment “F-1” – Sample Scoring Matrix

Attachment “F-2” – Vendor Scoring Matrix

Attachment “G” – Sample Corporate Resolution

Attachment “H” – Sample Certificate of Insurance

Version 2025.1

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
923456-25-11-3	HVAC Maintenance Original: 923456-25-11-3	11/05/2025	12/10/2025 2:00:00 PM CT

Department	Non State - St. Tammany Parish Government
Section	Purchasing
Dept Code	923456
Contact	Shawn Hoover
Address	21454 Koop Dr Suite 2F Mandeville, LA 70471
Phone	985-898-2520
Fax	985-898-5227
Email	sdhoover@stpgov.org

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also