HVAC Filter Replacement Service - Bid #27-0130

Agency: Polk County Public Schools Facilities and Operations
State: Florida
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Apr 21, 2026
Due Date: May 19, 2026
Solicitation No: 27-0130
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Description

Main

Agency
Sarasota County School Board
Status
Active
Fiscal Year
2026
Primary Contact
David Deller
Title
HVAC Filter Replacement Service - Bid #27-0130
Secondary Contact
Connie Troyer
Number
27-0130
Tertiary Contact
Veronica Duffy
Type
Invitation to Bid
Department
Facilities
Online Submissions
Yes
Project Estimate
Piggyback Solicitation
No
Insurance Required
No
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
The School Board of Sarasota County, Florida, intends to enter into an agreement for a period of one (1) year for the ongoing replacement of HVAC filters and frames (as required) to include all service and materials as specified herein for all facilities owned and/or operated by the School Board of Sarasota County, Florida. The SBSC desires to move toward a cleaner, healthier environment (“green initiative”). Filter specifications herein indicate the minimum requirements for disposable or recycled filter material.
Dates(All times are listed as EST )

Broadcast Date
4/21/2026 12:00 PM EST
Question End Date
5/5/2026 1:00 PM EST
Sample Due Date
5/19/2026 1:00 PM EST
Due Date
5/19/2026 1:00 PM EST
Bid Opening Date

Question End Date Reminder Notification
5 Day(s)
Sample Due Date Reminder Notification
5 Day(s)
Due Date Reminder Notification
5 Day(s)
Pre-Bid Meetings

Total: 1 (All times are listed as EST )
Date Time Mandatory Location
4/28/2026 10:00 AM No Purchasing Office
101 Old Venice Road
Osprey, FL 34229
Shortlist Meeting

Total: 0 (All times are listed as EST )
Date Time Location
Documents

Total: 9
Type Name Description File Type
Invitation for Bid A. Certification Page.pdf Certification Page (Required) PDF
Invitation for Bid B. SMBE Certification Form.pdf Small/Minority Business Enterprise Certification Form PDF
Invitation for Bid C. Emergency Hurricane or Disaster EHD.pdf Conditions for Emergency/Hurricane or Disaster Form (Required) PDF
Invitation for Bid D. Commercial Reference Form 3yr.pdf Commercial Reference Form (Required) PDF
Invitation for Bid HVACFilter27-0130BF.xlsx Bid Form (Required) Excel
Invitation for Bid E. Use of Coercion for Labor and Services Affidavit for Nongovernmental Entities.pdf Affidavit Regarding the Use of Coercion for Labor and Services (Prior to Award or May Submit with bid) PDF
Invitation for Bid F. Use of Companies owned or Controlled by a Foreign Country of Concern Affidavit for Nongovernmental Entities.pdf Affidavit Regarding the Use of Companies Owned or Controlled by a Foreign Country of Concern (Prior to award or may submit with bid) PDF
Invitation for Bid HVACFilter27-0130ITB.pdf Invitation to Bid PDF
Invitation for Bid HVACFilter27-0130 Sample.pdf Label page for samples PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
References
EHD
Certification Page
Bid Form
Shipping
None
Terms and Conditions
None
Include Shipping in Price of Items
No
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 0
Question Date Asked Answer Date Answered
Commodity Codes

Total: 8
Code Description
[031-45] Filters, Air Conditioning/Furnace (Disposable Types)
[031-46] Filters and Filter Media, Evaporative Cooler
[031-49] Filter Frames, Metal
[031-55] Hand Tools, Air Conditioning and Heating Service Type (Including Leak Detectors)
[031-67] HVAC Equipment, Accessories and Supplies (Not Otherwise Classified)
[635-20] Filter Pads, Paint Arrester
[914-50] Heating, Ventilating and Air Conditioning (HVAC)
[031-3] Air Conditioners: Commercial, and Parts and Accessories not Individually Itemized
Publications

Total: 0
Publication Date
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