HVAC Filter Replacement Service Bid

Agency:	Polk County Public Schools Facilities and Operations
State:	Florida
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Dec 11, 2025
Due Date:	Jan 6, 2026
Solicitation No:	26-0130
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Main

Agency
Sarasota County School Board

Status
Active

Fiscal Year
2026

Primary Contact
David Deller

Title
HVAC Filter Replacement Service Bid

Secondary Contact
Connie Troyer

Number
26-0130

Tertiary Contact
Veronica Duffy

Type
Announcement

Department

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The School Board of Sarasota County, Florida, intends to enter into an agreement for a period of one (1) year for the ongoing replacement of HVAC filters and frames (as required) to include all service and materials as specified herein for all facilities owned and/or operated by the School Board of Sarasota County, Florida. The SBSC desires to move toward a cleaner, healthier environment (“green initiative”). Filter specifications herein indicate the minimum requirements for disposable or recycled filter material.

Dates(All times are listed as EST )

Broadcast Date
12/11/2025 8:00 AM EST

Question End Date
12/18/2025 1:00 PM EST

Due Date
1/6/2026 1:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 9

Type	Name	Description	File Type
Invitation for Bid	HVACFilter26-0130ITB.pdf	Invitation to Bid	PDF
Invitation for Bid	A. Certification Page.pdf	Certification Page (Required)	PDF
Invitation for Bid	B. SMBE Certification Form.pdf	SMBE Form (If Applicable)	PDF
Invitation for Bid	C. Emergency Hurricane or Disaster EHD.pdf	Emergency Hurricane or Disaster Form	PDF
Invitation for Bid	D. Commercial Reference Form 3yr.pdf	Commercial Reference Form (Required)	PDF
Invitation for Bid	E. Use of Coercion for Labor and Services Affidavit for Nongovernmental Entities.pdf	Affidavit Regarding the Use of Coercion for Labor and Services (Required)	PDF
Invitation for Bid	F. Use of Companies owned or Controlled by a Foreign Country of Concern Affidavit for Nongovernmental Entities.pdf	Affidavit Regarding the Use of Companies Owned or Controlled by a Foreign Country of Concern (Required)	PDF
Invitation for Bid	J. Label Page for Samples.pdf	Label page for samples	PDF
Invitation for Bid	HVACFilter26-0130BF.xlsx	Bid Form (Required)	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
References
ITB Response
Certification Page
Bid Form
Affidavits Foreign Country
Affidavit for Coercion for Labor

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 2

Question	Date Asked	Answer	Date Answered
Is this bid for supply, installation, or services? If yes, can the vendor bid to supply the product without providing the installation/services?	12/11/2025 10:46:06 AM	Per the Scope of Work in the specifications section of the ITB "The service is to provide HVAC filter replacement, to include the installation of all filter media and possible fabrication of frames (as needed). The Contractor shall provide all required labor, supervision, materials, equipment, travel, fuel, overhead, profit, proper disposal of materials, and vehicles for filter replacement service for those facilities specified within."	12/11/2025 2:34:33 PM
How many locations are we talking ? Is there an actual list of say locations and filters per location. Frequency changes etc per location. We are pretty good in which we can really create recurring service reminders for each location to keep this tidy if that data would ever be available.	12/11/2025 3:35:13 PM

Commodity Codes

Total: 8

Code	Description
[031-45]	Filters, Air Conditioning/Furnace (Disposable Types)
[031-46]	Filters and Filter Media, Evaporative Cooler
[031-49]	Filter Frames, Metal
[031-55]	Hand Tools, Air Conditioning and Heating Service Type (Including Leak Detectors)
[031-67]	HVAC Equipment, Accessories and Supplies (Not Otherwise Classified)
[635-20]	Filter Pads, Paint Arrester
[914-50]	Heating, Ventilating and Air Conditioning (HVAC)
[031-3]	Air Conditioners: Commercial, and Parts and Accessories not Individually Itemized

Publications

Total: 0

Publication

Date

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HVAC Filter Replacement Service Bid

Description

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