HVAC Equipment and Supplies for HVAC Lab Classes

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Mar 23, 2026
Due Date:	Apr 7, 2026
Solicitation No:	85-CVCC20262
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Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	85-CVCC20262
Project Title:	HVAC Equipment and Supplies for HVAC Lab Classes
Description:	CVCC is issuing this Invitation for Bids (IFB) to solicit competitive bids from qualified vendors for the furnishing and delivery of HVAC equipment, components, and related supplies to be used in instructional settings. The equipment and supplies obtained through this IFB will support classroom instruction, laboratory exercises, and hands-on skills development for students enrolled in HVAC and related technical programs.
Opening Date:	4/7/2026 2:00 PM
Posted Date:	3/23/2026
Status:	Open
Department:	CATAWBA VALLEY COMMUNITY COLLEGE


Solicitation Number * 85-CVCC20262	Department CATAWBA VALLEY COMMUNITY COLLEGE	Status Reason Open
Opening Date 2026-04-07T14:00:00.0000000	Posted Date * 2026-03-23T13:17:40.0000000Z	Primary Commodity Code Heating equipment and parts and accessories
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Sandra Redd
Description CVCC is issuing this Invitation for Bids (IFB) to solicit competitive bids from qualified vendors for the furnishing and delivery of HVAC equipment, components, and related supplies to be used in instructional settings. The equipment and supplies obtained through this IFB will support classroom instruction, laboratory exercises, and hands-on skills development for students enrolled in HVAC and related technical programs.

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STATE OF NORTH CAROLINA

Catawba Valley Community College

Invitation for Bid #: 85-CVCC20262

HVAC Equipment and Supplies for HVAC Lab Classes

Date Issued: March 23, 2026

Bid Opening Date: April 7, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Sandra Redd

Purchasing Agent

Email: sredd571@cvcc.edu

Phone: 828-327-7000 Ext. 4367

STATE OF NORTH CAROLINA

Invitation for Bid #

85-CVCC20262

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so shall be sufficient cause to reject your bid.

___________________________________________________

Vendor Name

______________________________

Vendor eVP #

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Electronic responses ONLY will be accepted for this solicitation.

Ver. 11/2025

STATE OF NORTH CAROLINA

Catawba Valley Community College

Refer ALL Inquiries regarding this IFB to:

Sandra Redd

sredd571@cvcc.edu

828-327-7000 Ext. 4367

Using Agency: Catawba Valley Community College

Requisition No.: PR12986662

Invitation for Bids # 85-CVCC20262

Bids will be publicly opened: April 7, 2026

Commodity No. and Description: 401018 – Heating Equipment and Parts

and Accessories

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of

this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not

aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Ver: 11/2025

Bid Number: 85-CVCC20262

Vendor: ____________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (90) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by

mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated

on the attached certification, by ______________________________________________________

(Authorized Representative of Catawba Valley Community College)

Ver: 11/2025

Bid Number: 85-CVCC20262

Vendor: ____________________________________

1.0

PURPOSE AND BACKGROUND .......................................................................................... 5

1.1 CONTRACT TERM................................................................................................................. 5

2.0

GENERAL INFORMATION .................................................................................................... 5

2.1 INVITATION FOR BID DOCUMENT....................................................................................... 5

2.2 E-PROCUREMENT FEE ........................................................................................................ 5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 5

2.4 IFB SCHEDULE ..................................................................................................................... 6

2.5 BID QUESTIONS ................................................................................................................... 6

2.6 BID SUBMITTAL .................................................................................................................... 6

2.7 BID CONTENTS..................................................................................................................... 7

2.8 ALTERNATE BIDS ................................................................................................................. 7

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................ 7

3.0

METHOD OF AWARD AND BID EVALUATION PROCESS.................................................. 8

3.1 METHOD OF AWARD............................................................................................................ 8

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8

3.3 BID EVALUATION PROCESS................................................................................................ 8

3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 9

3.5 INTERPRETATION OF TERMS AND PHRASES ................................................................... 9

4.0

REQUIREMENTS................................................................................................................. 10

4.1 PRICING .............................................................................................................................. 10

4.2 PRODUCT IDENTIFICATION............................................................................................... 10

4.3 TRANSPORTATION AND IDENTIFICATION ....................................................................... 10

4.4 DELIVERY............................................................................................................................ 10

4.5 AUTHORIZED RESELLER................................................................................................... 11

4.6 WARRANTY ......................................................................................................................... 11

4.7 DESCRIPTIVE LITERATURE............................................................................................... 12

4.8 HUB PARTICIPATION.......................................................................................................... 12

4.9 REFERENCES ..................................................................................................................... 12

4.10 VENDOR’S REPRESENTATIONS ....................................................................................... 12

4.11 FINANCIAL STABILITY ........................................................................................................ 12

4.12 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 12

4.13 SUBCONTRACTORS ........................................................................................................... 13

4.14 SECRETARY OF STATE REGISTRATION........................................................................... 13

4.15 SUSTAINABILITY EFFORTS ................................................................................................ 13

5.0

PRODUCT SPECIFICATIONS ............................................................................................. 13

SPECIFICATIONS................................................................................................................ 13

5.2 CERTIFICATION AND SAFETY LABELS............................................................................. 18

5.3 DEVIATIONS........................................................................................................................ 18

6.0

CONTRACT ADMINISTRATION.......................................................................................... 18

6.1 ACCEPTANCE OF WORK ................................................................................................... 18

6.2 INVOICES ............................................................................................................................ 19

Ver: 11/2025

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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HVAC Equipment and Supplies for HVAC Lab Classes

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