HVAC Equipment Replacement for Northeast Middle School

INVITATION FOR BIDS
GCS Bid # 6829
HVAC EQUIPMENT REPLACEMENT FOR NORTHEAST MIDDLE SCHOOL
6720 McLeansville Rd.
McLeansville, NC 27301
Formal Bids will be received by the Guilford County School System until 3:00 PM, Tuesday May 19, 2026 at
714 Green Valley Road, Greensboro, North Carolina 27408, to furnish all materials and labor for the project
HVAC Equipment Replacement for Northeast Middle School. Include the Bidders name and address on
the front of the envelope and the words "CONFIDENTIAL BID ENCLOSED: Northeast Middle School". Bid
packages must be submitted in person or to the receptionist at the front desk no later than the bid time listed
above to be considered timely. Bids will be marked with the time received and timely-received bids will be
publicly opened and read aloud thereafter.
Plans, specifications, and contract documents will be available in electronic PDF format beginning Tuesday
April 28, 2026 through the following Dropbox link:
https://www.dropbox.com/scl/fo/w1ro2knanrpzknkq8u4t3/ABivHWy_MjeQMftyRpd-
f18?rlkey=7n5vnhlzw4995fx297w6kg806&dl=0
This advertisement with the above clickable link may be requested in electronic format from
Admin@TriadEngMEP.com. All official Bid Documents and addenda will be posted to this linked project folder.
Bidders will be responsible for checking the linked folder for the latest updates up to the Bid Date. Hardcopies
of bid documents are not available.
Questions regarding the bid should be directed in writing to Triad Engineering Consultants, Inc at 2638 Willard
Dairy Rd, Suite 100 High Point, NC 27265: or emailed to Admin@TriadEngMEP.com
Work in the project includes: Demolish and replace three packaged rooftop units (RTU's) and a Dedicated
Outside Air Unit (DOAU) with new units and adapter curbs; demolish and replace existing gas fired hot water
boiler plant in basement boiler room including boiler, flues, boiler room hot water piping, pumps, and controls.
Work will include all electrical and roof work required to complete the installations. Integrate new equipment
into the existing Trane Summit SC open protocol BacNet BMS system. Flush, fill and vent hot water piping
and provide cleaner, water treatment and boiler startup. All work under this contract is to be included in a
Single Prime contract to the successful bidder. Work for the heating system and RTU units is to be
substantially completed by October 15, 2026. Work for the DOAU is to be substantially completed by
December 4, 2026.
A prebid meeting will be held at the site at 2:00 pm on Tuesday May 5, 2026. The meeting will be
conducted in the cafeteria. Attendees will need to sign in at the Admin Office on arrival to be directed to the
meeting. Bidders must be properly licensed for the work in accordance with Section 87 of the North Carolina
General Statutes. While attendance at this meeting is not required, it is strongly recommended to allow
bidders the opportunity to become familiar with site conditions.
A 5% Bid Bond and 100% Performance and Labor and Material Payment Bonds are required for this project.
No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 60 days.

E-Verify Requirements: This project requires the awarded vendor to comply with the requirements of E-Verify.
(U.S. law requiring companies to employ only individuals who may legally work in the United States - either
U.S. citizens, or foreign citizens who have the necessary authorization.)
Minority businesses are encouraged to submit bids for this project. The appropriate forms from the section
entitled "Participation by Women and Minority Owned Businesses" must be submitted with each bid to show
good faith efforts to obtain Minority and Women Owned Business Enterprise participation.
The Board of Education awards public contracts without regard to race, religion, color, creed, national origin,
sex, age or handicapped condition as defined by North Carolina General Statutes, Section 168A-3.
The Board reserves the right to reject any or all bids presented and to waive any informalities and irregularities.
Guilford County Schools
Velicia Moore
Purchasing Director

A701 - 1997 Instruction to Bidders
ffor the following PROJECT:
(Name and location or address):
HVAC Equipment Replacement for Northeast Middle School
6720 McLeansville Rd.
McLeansville, NC 27301
THE OWNER:
(Name and address):
Guilford County Board of Education
714 Green Valley Road,
Greensboro, NC 27408
THE ARCHITECT:
(Name and address):
Triad Engineering Consultants Inc.
2638 Willard Dairy Road Suite 100
High Point NC 27265
TABLE OF ARTICLES
1 DEFINITIONS
2 BIDDER'S REPRESENTATIONS
3 BIDDING DOCUMENTS
4 BIDDING PROCEDURES
5 CONSIDERATION OF BIDS
6 POST-BID INFORMATION
7 PERFORMANCE BOND AND PAYMENT BOND
8 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

ARTICLE 1 DEFINITIONS
1.1 Bidding Documents include the Bidding Requirements and the proposed Contract Documents. The Bidding
Requirements consist of the Advertisement or Invitation to Bid, Instructions to Bidders, Supplementary Instructions
to Bidders, the bid form, and other sample bidding and contract forms. The proposed Contract Documents consist of
the form of Agreement between the Owner and Contractor, Conditions of the Contract (General, Supplementary and
other Conditions), Drawings, Specifications and all Addenda issued prior to execution of the Contract.
1.2 Definitions set forth in the General Conditions of the Contract for Construction, AIA Document A201, or in
other Contract Documents are applicable to the Bidding Documents.
1.3 Addenda are written or graphic instruments issued by the Architect prior to the execution of the Contract which
modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.
1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted
in accordance with the Bidding Documents.
1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the
Bidding Documents as the base, to which Work may be added or from which Work may be deleted for sums stated
in Alternate Bids.
1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from the amount of
the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.
1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment or
services or a portion of the Work as described in the Bidding Documents.
1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding
Documents.
1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion
of the Work.
ARTICLE 2 BIDDER'S REPRESENTATIONS
2.1 The Bidder by making a Bid represents that:
2.1.1 The Bidder has read and understands the Bidding Documents or Contract Documents, to the extent that such
documentation relates to the Work for which the Bid is submitted, and for other portions of the Project, if any, being
bid concurrently or presently under construction.
2.1.2 The Bid is made in compliance with the Bidding Documents.
2.1.3 The Bidder has visited the site, become familiar with local conditions under which the Work is to be
performed and has correlated the Bidder's personal observations with the requirements of the proposed Contract
Documents.
2.1.4 The Bid is based upon the materials, equipment and systems required by the Bidding Documents without
exception.
ARTICLE 3 BIDDING DOCUMENTS
3.1 COPIES
3.1.1 Bidders may obtain complete sets of the Bidding Documents from the issuing office designated in the
Advertisement or Invitation to Bid in the number and for the deposit sum, if any, stated therein. The deposit will be
refunded to Bidders who submit a bona fide Bid and return the Bidding Documents in good condition within ten
days after receipt of Bids. The cost of replacement of missing or damaged documents will be deducted from the
deposit. A Bidder receiving a Contract award may retain the Bidding Documents and the Bidder's deposit will be
refunded.
3.1.2 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the
Advertisement or Invitation to Bid, or in supplementary instructions to bidders.

3.1.3 Bidders shall use complete sets of Bidding Documents in preparing Bids; neither the Owner nor Architect
assumes responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding
Documents.
3.1.4 The Owner and Architect may make copies of the Bidding Documents available on the above terms for the
purpose of obtaining Bids on the Work. No license or grant of use is conferred by issuance of copies of the Bidding
Documents.
3.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS
3.2.1 The Bidder shall carefully study and compare the Bidding Documents with each other, and with other work
being bid concurrently or presently under construction to the extent that it relates to the Work for which the Bid is
submitted, shall examine the site and local conditions, and shall at once report to the Architect errors,
inconsistencies or ambiguities discovered.
3.2.2 Bidders and Sub-bidders requiring clarification or interpretation of the Bidding Documents shall make a
written request which shall reach the Architect at least seven days prior to the date for receipt of Bids.
3.2.3 Interpretations, corrections and changes of the Bidding Documents will be made by Addendum.
Interpretations, corrections and changes of the Bidding Documents made in any other manner will not be binding,
and Bidders shall not rely upon them.
3.3 SUBSTITUTIONS
3.3.1 The materials, products and equipment described in the Bidding Documents establish a standard of required
function, dimension, appearance and quality to be met by any proposed substitution.
3.3.2 No substitution will be considered prior to receipt of Bids unless written request for approval has been
received by the Architect at least ten days prior to the date for receipt of Bids. Such requests shall include the name
of the material or equipment for which it is to be substituted and a complete description of the proposed substitution
including drawings, performance and test data, and other information necessary for an evaluation. A statement
setting forth changes in other materials, equipment or other portions of the Work, including changes in the work of
other contracts that incorporation of the proposed substitution would require, shall be included. The burden of proof
of the merit of the proposed substitution is upon the proposer. The Architect's decision of approval or disapproval of
a proposed substitution shall be final.
3.3.3 If the Architect approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an
Addendum. Bidders shall not rely upon approvals made in any other manner.
3.3.4 No substitutions will be considered after the Contract award unless specifically provided for in the Contract
Documents.
3.4 ADDENDA
3.4.1 Addenda will be transmitted to all who are known by the issuing office to have received a complete set of
Bidding Documents.
3.4.2 Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that
purpose.
3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids except an Addendum
withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.
3.4.4 Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued, and the
Bidder shall acknowledge their receipt in the Bid.
ARTICLE 4 BIDDING PROCEDURES
4.1 PREPARATION OF BIDS
4.1.1 Bids shall be submitted on the forms included with the Bidding Documents.
4.1.2 All blanks on the bid form shall be legibly executed in a non-erasable medium.