HVAC Chiller PM, Repair, New Equipment & Install

Agency: Polk County Public Schools Facilities and Operations
State: Florida
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Apr 13, 2026
Due Date: May 13, 2026
Solicitation No: 26-0410-ITB-KF949
Original Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Main

Agency
Lake County School Board
Status
Active
Fiscal Year
2025
Primary Contact
Kelly Fortune
Title
HVAC Chiller PM, Repair, New Equipment & Install
Secondary Contact
Tara Fueri
Number
26-0410-ITB-KF949
Tertiary Contact

Type
Invitation to Bid
Department
Maintenance
Online Submissions
Yes
Project Estimate
Piggyback Solicitation
No
Insurance Required
No
Bid Bond Required
No
Bid Bond Amount

Performance Bond Required
No
Performance Bond Amount

Construction Bond Required
No
Construction Bond Amount

Scope of Services
The intent of this Invitation to Bid is to establish firm bid prices for chiller preventative maintenance, repair of chiller and chiller plants and new equipment purchase and installation, including cooling tower preventive maintenance and water treatment of open and closed loop systems, in accordance with all terms, conditions, and specifications listed and described in the body of these specifications, to be used as needed, by the School Board.
Dates(All times are listed as EST )

Broadcast Date
4/13/2026 8:00 AM EST
Question End Date
4/20/2026 2:00 PM EST
Sample Due Date
Due Date
5/13/2026 2:00 PM EST
Bid Opening Date

Question End Date Reminder Notification
2 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
Due Date Reminder Notification
2 Day(s)
Pre-Bid Meetings

Total: 0 (All times are listed as EST )
Date Time Mandatory Location
Shortlist Meeting

Total: 0 (All times are listed as EST )
Date Time Location
Documents

Total: 7
Type Name Description File Type
Required Documents 26-0410-ITB-KF949 Required Documents.pdf 26-0410-ITB-KF949 REQUIRED DOCUMENTS PDF
Cost Proposal Site List and Annual PM Cost Proposal 1 of 2.xlsx 26-0410-ITB-KF949 COST PROPOSAL 1 OF 2 Excel
Cost Proposal Labor Rate Cost Proposal 2 of 2.xlsx 26-0410-ITB-KF949 COST PROPOSAL 2 OF 2 Excel
List of Locations & Schedule LCSD Chiller Equipment List 2026.pdf 26-0410-ITB-KF949 CHILLER EQUIPMENT LIST 2026 PDF
List of Locations & Schedule LCSD Cooling Tower List 2026.pdf 26-0410-ITB-KF949 COOLING TOWER LIST 2026 PDF
Sample Sample - Agreement for Services.pdf 26-0410-ITB-KF949 SAMPLE AGREEMENT PDF
Invitation To Bid 26-0410-ITB-KF949 ITB.pdf 26-0410-ITB-KF949 INVITATION TO BID PDF
Quote/Bid


Zones
Total: 0
Zone

Groups
Total: 0
Group
Quote/Bid Items

Total: 0
# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields
Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No
Display Build Sheet File Upload Field
No Display Options File Upload Field
No
Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No
Display Lead Time Field
No Display Standard Packaging Field
No
Delivery Date
None
Required Files to be Uploaded by the Vendor
None
Shipping
None
Terms and Conditions
None
Include Shipping in Price of Items
No
Display Bid Tabulation to Vendors
No
Display Vendor Submissions to Vendors
No
View Vendor Submissions while Bid Solicitation is Active
No
Allow Options File to be Updated after Due Date
No
Allow Post Due Date Submission
No
Questions & Answers

Total: 2
Question Date Asked Answer Date Answered
Do you have a record of when each chiller last had Eddie Current completed for both Evap and Cond. 4/13/2026 10:46:13 AM
Is there an active list of pumps and refrigerant monitors to reflect accurate pricing. 4/13/2026 10:47:13 AM
Commodity Codes

Total: 8
Code Description
[031-67] HVAC Equipment, Accessories and Supplies (Not Otherwise Classified)
[941-55] HVAC Systems Maintenance and Repair, Power Plant
[992-47] HVAC System Testing, Balancing and/or Troubleshooting Services
[914-50] Heating, Ventilating and Air Conditioning (HVAC)
[031-13] Chillers, Heat Exchangers and Receivers
[120-32] Chiller, Water, Large Flow Capacity (To Chill Hatchery Water)
[936-48] Industrial Equipment (Not Construction and Repair, or HVAC) Maintenance and Repair
[967-2] Air Conditioning, Heating, and Ventilating Equipment (HVAC) Manufacturing Services
Publications

Total: 0
Publication Date
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