Hurricane Evacuation Sheltering Services

1. GENERAL

A. Invitation

Notice is hereby given that Macon-Bibb County will receive seal bid responses to the Request for Proposals firms to provide Hurricane Evacuation Sheltering Services for Macon-Bibb County (original plus 3 copies and Flash Drive) in the Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, May 29, 2025, for Emergency Shelter and Staffing Services for Macon- Bibb County.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, May 29, 2025, at 2:00 P.M. in the Macon-Bibb County Procurement Department Conference Room, located at 700 Poplar Street, Suite 308, Macon, Ga 31201.

B. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

C. Solicitation Documents

Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

D. Pre-Bid

A pre-bid conference is scheduled for 10:00 o’clock a.m., Wednesday, May 7, 2025, in the Procurement Department, 700 Poplar Street, 3rd Floor, Suite 308, Macon, Georgia 31201. This is a Mandatory this pre- bid is mandatory; contractor must be present in order to submit a response. Deadline to submit questions will be Friday, May 9, 2025, by 3:00 p.m. standard eastern time. All questions must be emailed to lhardwick@maconbibb.us

E. Insurance Requirements

Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia. All coverages should be written with insurance companies with a Best Rating of A or better. Insurance shall be obtained prior to commencement of work and shall remain in force throughout the period of the contract. Macon-Bibb County shall be named as additional insured on the policy.

Workers’ Compensation: Statutory

Errors and Omission: $1,000,000

General Liability: $1,000,000

II. Submittals Responses must be sealed and identified on the outside of the package as and delivered to

‘25-045-LH’

Hurricane Evacuation Sheltering Services

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

25-045-LH Hurricane Evacuation Sheltering Services-RFP

25-045-LH Attachment A

25-045-LH, Attachment B Shelter Logistics Scope of Work