HP EliteBook 8 Flip G1i (Laptops/OIU)

DPS/OIU is requesting to purchase 75 HP EliteBook 8 Flip G1i 13-inch laptops with a 4 year onsite warranty. These devices will be used statewide by OIU field personnel and must be delivered with the exact configuration listed below to ensure operational continuity, compatibility, and durability

CONTRACT  OPPORTUNITY - See attached (ad hoc) contract solicitation document for specifications, requirements, terms and conditions.  Winning bidder shall execute contract document (items in red will be changed priort to award).

MBE SET ASIDE OPPORTUNITY - Section 125.081 of the Ohio Revised Code requires State agencies to set-aside purchases for Minority Business Enterprises (MBE) .  Only MBE will be considered for award.

INVITATION TO BID INSTRUCTIONS - Instructions, Terms and Conditions for Bidding (revised 01/29/26, attached) apply to this solicitation.

STANDARD TERMS AND CONDITIONS - The State of Ohio Standard Terms and Conditions (revised 03/31/25, attached) apply to this solicitation and will govern any resulting Contract.

BRAND NAME SPECIFICATIONS - The product(s) specified in this bid are being bid as BRAND (and model) SPECIFIC. That signifies no alternates will be accepted for award. Bid is in accordance with the Ohio Administrative Code 123:5-1-10 (D) (6).

EVALUATION - Bids will be evaluated in accordance with ORC 125.07. In addition, the state will multiply the bid prices by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items.

CONTRACT AWARD - The contract will be awarded to the lowest responsive and responsible bidder by low lot total. The low lot total will be determined by multiplying the unit prices by the estimated usage listedin the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all itemsmay result in the bidder being deemed not responsive.

OHIOBUYS TRAINING MATERIALS  - OhioBuys training materials can be located at this site https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training To participate or submit an inquiry for this RFx, you need to be registered in the OhioBuys Supplier Portal. Suppliers are not required at this time to be registered in OAKS. If you have a need to seek technical support, clearly specify you need access to an active Ohio Buys solicitation.  Technical Support 1-877-644-6771If there is a need for technical support during your proposal submission in the last 48 hours prior to the submissions, contact 614-466-5090.  This number is for OhioBuys solicitation technical questions only; there will not be any questions answered regarding the solicitation.

AUTHORIZED DEALER  - Include MANUFACTURER, MANUFACTURER’S REPRESENTATIVE, OR AUTHORIZED DISTRIBUTOR letter and DESCRIPTIVE LITERATURE as applicable here. Refer to ad-hoc solicitation document for requirements.