Housing Rehabilitation/Reconstruction Assistance

Langford Community Management Services, Inc. Serving Texas Cities and Counties
9017 W. State HWY 29, Suite 206, Liberty Hill, Texas 78642
(512)452-0432
To all interested Bidders:
The City of Taylor appreciates your interest in our HOME program funded through the Texas Department of Housing and
Community Affairs (TDHCA). HOME allows the City of Taylor to assist low-income homeowners with the construction of
accessible, quality constructed, energy efficient homes.
In the interest of obtaining the best possible fair and equitable bids for each new house, we, Langford Community
Management Services (LCMS), the City's HOME Administrator, have prepared this bid package containing house plans,
specifications and bid forms.
There have been recent changes in TDHCA's program construction regulations. This bids package addresses and provides
clarification of these regulations and other requirements. To those construction contractors who have worked with LCMS
before, some of the documents have changed. Please review carefully. There are several changes to the bid package,
construction contract and plans/specs. These documents have been enhanced to meet energy efficiency requirements and to
provide the homeowner with the best possible housing for the funds available. It is the bidder's responsibility to bid the
project based upon these updates and requirements. A few of the major revisions are listed below:
* Each home site is inherently different from any other and therefore it is mandatory that the bidder
conduct a site visit to determine site conditions before placing their bid.
* Effective 2021, TDHCA requires the houses to meet new Energy Efficiency Standards. The houses must
conform to at least 2021 IRC or the City's currently adopted IRC code if more recent. It is the
responsibility of the bidder to contact the city to determine the adopted IRC code.
* Per new TDHCA rules all applicable permits and fees associated with the construction of each home shall
be waived and added to match requirements.
* A separate bid schedule for each house address must be submitted. The bidder must submit a bid for all
house addresses listed in package. The City has a match that will be applied to builder invoices. Please
confirm with the city if there are any other fees that you will be responsible for. **The city now
requires a Landscaping inspection with new criteria. See bid schedules for further information and
requirements. Check with the city.
* Foundation specification details are included in this bid package for the bidder's convenience, but the
bidder is ultimately responsible for determining and meeting City codes for individual foundation
requirements. We have included the original drawings and specs for the 3-bedroom 2bath w/1 car
garage. We have updated our plans and specs that are also included from FULCRUM but note that
these do not include the 1 car garage and refers to a carport. Everything else should be accurate. Just
to clarify we are building 2 3-bedroom 2 bath homes with a 1 car garage as long as the lot allows.
* The Contractor is responsible for ensuring timely notification (at least 48 hours notice) of requested
inspections required by the city or the County and the HOME program inspectors.
* Any weather, utilities, inspections, or other delays must be approved through change orders.
* A construction timeline must be submitted with a bid assuming a 120-day maximum completion
timeframe - liquidated damages will be assessed for unapproved delays.
* Proof of Worker's Compensation and General Liability insurance shall be submitted with a bid.
* Submit a current copy of your System for Award Management (SAM.GOV) within 15 days of contract award.
* All bills paid affidavits for subcontractors and materials suppliers will be required prior to release of
retainage.
* Proof of financial solvency sufficient to complete each house in package is required at time of bid
submission on the "Bidder's Qualifications" form.
* The surveys for 120 2nd Avenue and 712 Martin Luther King BLVD are in the attachment file. The 712
Martin King Blvd home as additional information in regard to easements.
* The home at 712 Martin Luther King Blvd requires Noise Mitigation.
***All homes must be completed within 120 days from Notice to Proceed.
Thank you again for your interest in the City's HOME program. We welcome your bid and partnership to provide quality
housing for our citizens.

CITY OF TAYLOR
ADVERTISEMENT AND INVITATION FOR BIDS
The City of TAYLOR will receive sealed bids for the reconstruction of Two (2) Three
Bedroom 2 Bath home by 10: A.M. July 14, 2026, at City Hall, 400 Porter Street, Taylor,
Texas 76574. The bids will be publicly opened and read aloud at 10:00 A.M. on July 14,
2026, at the City Hall at the same address.
Bids are invited upon the several items and quantities of work as follows:
Construction of Two (2) Three-bedroom home as described in the plans and specs to
be built on separate lots within the City.
The City of TAYLOR encourages local purchasing of materials for construction of these
projects.
Contract Documents, including drawings and technical specifications can be
downloaded at http://www.taylortx.gov/bids.aspx Copies of the contract documents
and instructions for bidding may also be obtained by emailing to karen@lcmsinc.com.
The City of TAYLOR reserves the right to reject any or all bids or to waive any
informality in the bidding.
Bids may be held by the City of TAYLOR for a period not to exceed ninety (90) days
from the date of the opening of the Bids for the purpose of reviewing the bids and
investigating the qualification of bidders, prior to awarding the Contract.
Courtney Peres, City of Taylor, Interim Assistant Director, Development Services
Dates to publish: June 28 and July 5, 2026
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HOME PROGRAM
HOUSING REHABILITATION/RECONSTRUCTION
ASSISTANCE
CITY OF TAYLOR
TDHCA Contract Number 1003681
BID FORMS
&
STATUTORY REQUIREMENTS
SEALED BID OPENING
July 14, 2026, at 10:00 A.M.
TAYLOR City Hall
ATTN: Martin Griggs, Director, Development Services
400 Porter Street
TAYLOR, Texas
512-309-6268
*For Construction Questions contact Karen Walker 512-696-4056
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INSTRUCTION TO BIDDERS
FOR DEMOLITION & CONSTRUCTION
1. Use of Separate Bid Forms
This bid package includes a complete set of bid and contract forms which are for the convenience of the
bidders for their review and are not to be detached, completed or executed. Separate bid forms are provided
for your use and submission of your bid.
2. Interpretations or Addenda
No oral interpretations will be made to any bidder. Each request for an interpretation shall be made in writing
to the locality or project administrator no less than seven (7) days prior to the bid opening. Each
interpretation made will be in the form of an Addendum to the bid documents and will be distributed to all
plan holders no less than five (5) days prior to the bid opening. All such addenda shall become part of the
bid documents and all bidders shall be bound by such addenda.
3. Inspection of Site
Each bidder is required to visit the sites of the proposed work and fully acquaint themselves with the existing
site conditions. The bidder must include the cost to bring site to grade and provide a suitable surface/pad
for construction as part of the base bid and shall in no way be relieved of any obligations under the execution
of the contract due to their failure to examine the project site. The Contract Administrator shall have the right
to reject any claim from bidder due to Bidders failure to inspect the site prior to the bid submission.
4. Alternate bid items
Alternate bid items will be considered should there be a tie regarding the Base Bid. Alternate bid item # 1
Gutters will be used as a tiebreaker
5. Bids
a. All bids must be submitted on the forms provided and are subject to all requirements of the plans
and specifications including the Contract Documents with attachments.
b. All bids must be regular in every respect and no interlineations, excisions, or special conditions
may be made or included by the bidder.
c. Bid documents, including the bid for each address, and specified bid forms shall be sealed in an
envelope and clearly labeled with the words "Bid Documents for the City of TAYLOR HRA HOME Program",
name of bidder and date and time of bid opening.
d. The locality may consider as irregular any bid on which there is an alteration of or departure from
the bid form and, at its option, may reject any irregular bid.
e. If a contract is awarded, it will be awarded to a responsive bidder based on the lowest responsible
BASE bid for the total of all homes combined total. The contract will require the completion of the work in
accordance with the contract documents.
6. Bid Modifications Prior to Bid Opening
a. Any bidder may modify his/her bid by telegraphic communication at any time prior to the scheduled
closing time for receipt of bids, provided such telegraphic communication is received by the locality prior to
the closing time, and provided further, the locality is satisfied that a written confirmation of the telegraphic
modification over the signature of the bidder was mailed prior to the closing time. Telegraphic
communication should not reveal the bid price but should provide addition, subtractions or other
modifications so that the final prices or terms will not be known by the locality until the sealed bid is open. If
written confirmation is not received within two (2) days from closing time, no consideration will be given to the
telegraphic modification.
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b. Likewise, any bidder may modify a bid by submitting a supplemental bid in person prior to the
scheduled closing time for receipt of bids. Such supplemental bid should mention only additions or
subtractions to the original bid to not reveal the final prices or terms to the locality until the sealed bid is open.
7. Statement of Bidders Qualifications
Each bidder shall submit on the form furnished for that purpose a statement of the bidder's qualifications.
The locality shall have the right to take such steps as it deems necessary to determine the ability of the
bidder to perform his obligations under the contract, and the bidder shall furnish the locality all such
information and data for this purpose as it may request. Contracts in hand with amounts and completion
dates must be filled in. A Line of Credit or other Financial Statements must be listed showing financial
capacity to support the construction of the houses in the bid. (TBD may be deemed as unresponsive).
Bidder shall attach a list of at least 5 references including contact name, address and phone number for each
with an additional 2 material supplier references with contact name, address and phone number. The locality
reserves the right to reject any bid where an investigation of the available data does not satisfy the
requirement that the bidder is qualified and capable of completing the terms of the contract.
8. Contractor Bid Certification
Bidder must submit a signed "Contractor Bid Certification" as part of the submitted bid documents. The form
is furnished in this bid package.
9. Section 3 Provisions
Bidder must adopt and sign the Section 3 Plan and Certification as provided as part of the bid submission.
The form is furnished in this bid package.
10. Unit Price
The unit price for each of the several items in the bid shall include its pro rata share of overhead so that the
sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents
the total bid. Any bid not conforming to this requirement may be rejected as informal. Special attention is
drawn to this condition, as the unit prices will be used to determine the amount of any change orders
resulting from an increase or decrease in quantities.
11. Corrections:
Erasures or other corrections in the bid must be initialed by the bidder.
12. Time for Receiving Bids
Bids received prior to the advertised hour of opening shall be kept securely sealed. The officer appointed to
open the bids shall decide when the specified time has arrived and no bid received thereafter will be
considered; except that when a bid arrives by mail after the time fixed for opening, but before the reading of
all other bids is completed, and it is shown to the satisfaction of the locality that the late arrival of the bid was
solely due to delay in the mail for which the bidder was not responsible, such bid will be received and
considered.
13. Opening of Bids
The locality shall, at the time and place fixed for the opening of bids, open each bid and publicly read aloud,
irrespective of any irregularities therein. Bidders and other interested individuals may be present.
14. Withdrawal of Bids
The bidder may withdraw the bid before the time fixed for the opening of bids, by communicating his purpose
in writing to the locality. Upon receipt of such notice, the unopened bid will be returned to the bidder.
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15. Award of Contract/Rejection of Bids
a. The contract will be awarded to the responsive, responsible Bidder submitting the lowest
responsible BASE bid for all homes combined total. The contract will be awarded to the responsive,
responsible Bidder submitting the lowest responsible BASE bid of all homes combined, with the tiebreaker
being Alternate Item #1 Gutters. The bidder selected will be notified as soon as possible. The locality
reserves the right to reject any or all bids and to waive any informality in bids received where such rejection
or waiver is in its interest.
b. The locality reserves the right to consider as unqualified to do the work any bidder who does not
habitually perform with his own forces the major portions of the work involved in construction of the
improvements embraced in this contract.
c. Potential Disqualification Factors - The contract will be awarded to the most responsive and
responsible bidder, not necessarily the lowest bidder. Criteria by which bids can be judged as non-
responsive include:
* Unsatisfactory past performance of a particular Contractor on projects of similar scope and
complexity.
* Whether the Bidder has one or more rehabilitation or reconstruction contracts in progress
at the time of bidding. Contractors previously awarded HOME Program funds by other
HOME administered projects will NOT BE ELIGIBLE for bidding unless the following
requirements have been met: Maximum of $1,000,000.00 in active contracts will be
awarded to any one contractor (75% of homes in a given Program as identified by a single
State contract number must have sheetrock, tape, float, and texture complete at time bids
are due to be eligible for bidding above the one million dollar limit.).
* If the Bidder has altered the Proposal/Bid Form during preparation of bid which will change
the conditions and/or scope of the work to be performed, any bid exemption, variation,
adjustment, or modification without written approval by the Contract Administrator prior to
bid submission will DISQUALIFY bidders.
* THE BID PACKAGE MUST BE SUBMITTED IN A SEALED ENVELOPE. Bids shall not
be submitted in any manner whereby the amounts of bid or bids may be disclosed,
examined, or read prior to the time of the bid opening.
* Submitted timeline must be within the time allotted by the Texas Department of Housing
and Community Affairs Home Program per house.
16. Equal Employment Opportunity
Attention is called to the requirements for ensuring that employees and applicants for employment are not
discriminated against because of their race, color, creed, sex, or national origin.
17. Bid Package This bid package contains the following items:
* Bid Forms and Statutory Requirements
* Technical Construction Specifications including a copy of the Texas Minimum Construction
Standards & Specifications
* Package of forms to be completed, signed, and returned as sealed bid
* New Energy Efficiency Rules
* Plans, drawings and specs for a 3-bedroom 2 bath home with one car garage
* 3 Bedroom 2 bath Floor Plan: Flooring, Exterior Elevation, Foundation Plans, Ceiling Joist
and Framing, Floor and Roof Plan, Specification sheet, Detail and General notes, ADA
Guidelines, Wall Floor Plan and Schedule, Electrical Plan, Building Wall and Section
Details and Thermal Insulation. Plans may be mirrored once house location is finalized.
This is for additional information.
* Photos of existing homes to be torn down.
* Surveys are included in the bid package.
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* Environmental clearance for these homes. The home at 712 MLK has Noise Mitigation.
18. Bid Forms & Related Documents
Bid Forms must be submitted in a SEALED ENVELOPE. The general provisions of the Contract,
including the GENERAL, SUPPLEMENTAL & SPECIAL CONDITIONS, apply to the work included in
this Bid Form.
DATE OF BID OPENING
Sealed Bids will be received until July 14 2026, at 10:00 A.M. at City Hall located at 400 Porter Street,
Taylor, Texas then publicly opened and, if in proper order, read aloud. BIDS RECEIVED AFTER THE
DEADLINE SHALL NOT BE ACCEPTED AND SHALL BE RETURNED UNOPENED, TO BIDDER.
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GENERAL BIDDER REQUIREMENTS & INFORMATION
1. Bid Price
Bid for materials and labor costs for any demolition and disposal of existing structure(s) and any
rehabilitation or reconstruction work must be in written form and must be submitted on grantee's
bid solicitation request on the appropriate bid form per house. Bid prices must be maintained for
a minimum of ninety (90) calendar days and during the contract construction period. Quoted
prices shall be the delivered price at any work site and may not include separate packaging,
handling, shipping and/or delivery charges.
The work to be bid shall consist of the demolition and disposal of existing structure(s) unless
otherwise noted, shall include any required site fill/grade work as necessary to prepare a suitable
surface/pad for construction, and shall include the rehabilitation or reconstruction of single-family
dwellings. The bid must include all work necessary to meet all local building codes or the current
International Residential Code for One and Two - Family Dwellings, the HUD Housing Quality
Standards, International Residential Code (IRC) 2021 or City Code, Texas Minimum
Construction Standards and Specifications, Construction Specification Manual, 298 International
Energy Conservation Code/ Energy Efficiency Rules, and the following specifications to make
the units ready for occupancy.
2. Bidder Eligibility
A. Bids received after the deadline shall not be accepted and shall be returned unopened, to
bidder.
B. Bid packages, which are incomplete, lack required documentation, are not signed, and
dated, or are illegible will be considered non-responsive and will be rejected. Submissions
must include all referenced attachments and required documents.
C. Bidders must have at least five years' full-time experience in construction and rehabilitation
of dwelling units. (Applicable experience must be documented on Attachment 1, Bidder's
Experience.)
D. Bidders must have the staff, equipment, financial and technical resources needed to
effectively perform all required activities. Applicable information regarding this criterion shall
be recorded on ATTACHMENT 2: STATEMENT OF BIDDER'S QUALIFICATIONS.
E. Bidder must comply with all applicable federal, state and local laws and regulations, must
have adequate general liability, Workman's Compensation, and vehicle insurance, and may
not be on a local, state or federal Consolidated List of Debarred, Suspended and Ineligible
Contractors and Grantees. Required documentation as outlined later in this document.
F. Bidders must be able to complete the homes by no later than January 15, 2027.
3. Bidding Procedure
A. Bidders for housing rehabilitation projects must attend a walk-thru of the housing unit to be
rehabilitated. For reconstruction projects, the bidder must make a site visit to each house to
assess construction conditions.
B. Bidders must bid all Rehabilitation houses or none; Bidder must bid all Reconstruction
houses or none.
C. Bids submitted must be honored for ninety (90) calendar days from the bid-submission
deadline date.
D. Units selected for bidding shall be grouped separately by Reconstruction Projects and by
Rehabilitation Projects.
E. After bids are submitted, contractors or their representative shall not contact, call, or discuss
with proposed program beneficiaries any aspect of their bid or any other contractor's bid.
Any Contractor violating this prohibition as solely determined by the Contract Administrator
shall be prohibited from bidding on any other projects administered by the Contract
Administrator for a period of 45 days.
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4. Bid and Contractor Selection
A. Bid award(s) will be made to the lowest and most responsible BASE bid which is the
combined total of all houses in the bid package.
B. Successful bidders will accept all or none of contracts awarded.
C. Any Contractor refusing to accept contract award(s) may be prohibited by the Contract
Administrator from bidding on future houses managed by Langford Community Management
Services for a period of 45 days.
D. A contract pursuant to this solicitation, if awarded, shall be based on evaluation of price, past
performance and experience, financial and technical resources, and compliance with all
legal and other bidder requirements.
E. In case of tie bids, the most responsive bidder will be selected by the following:
a. Lowest total bid computed as the sum of the base bid plus Alternate Bid Item No.1
Gutters
b. Should a tie remain, the lowest total bid computed as the sum of the base bid plus
Alternate Bid Items No. 1 (Gutters) and No 4 (Handicapped Bathroom).
c. If a tie remains, the name of all tying bidders placed in container and the successful
bidder will be drawn by Contract Administrator or a representative, with one other
grantee staff as witness, the name drawn will be awarded the project.
5. Bidder Protest Procedures
Bidding procedures, bidder selection, and subsequent bidder protest or appeals will be conducted in
accordance with applicable local, state and federal procurement regulations and protest procedures.
Any protest of the proposed award of the bid to the bidder deemed the lowest responsible bidder
must be submitted in writing to the City/County no later than ten (10) days from the award
date/notice of rejection letter.
The initial protest must contain a complete statement of the basis for the protest. The protest must
state the facts and refer to the specific portion of the document or the specific statute that forms the
basis for the protest. The protest must include the name, address and telephone number of the
person representing the protesting party.
A subcontractor of a party filing bid on this project may not submit a bid protest. A party may rely on
the bid protest submitted by another bidder but must timely pursue its own protest.
The procedure and time limits set forth are mandatory and are the bidder's sole and exclusive
remedy in the event of a bid protest. The bidder's failure to fully comply with these procedures shall
constitute a waiver of any right to further pursue the bid protest.
City/County shall review all timely protests prior to awarding of a bid. City/County shall not be required to
hold an administrative hearing to consider a timely protest but may do so at its option. At the time of the
consideration of the award of the bid, the City/County shall also consider the merits of any timely protests. The
City/County may either accept the protest and award the bid to the next lowest responsible bidder or reject the
protest and award to the lowest responsible bidder. Nothing in this procedure shall be construed as a waiver of
the City/County right to reject all bids.
6. Insurance Requirements
A. Builder's Risk and Comprehensive general liability/minimum bodily injury combined single
limit of $500,000 (each occurrence) and property damage limits of $500,000 (each
occurrence) to include premises-operations, broad form property damage, personal injury,
and contractual liability coverage.
B. Automobile liability coverage for all owned, non-owned and hired vehicles with limits of bodily
injury of $250,000 for each person and $500,000 (each occurrence) and property damage
limits of $250,000 (each occurrence).
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C Workers Compensation policy of a minimum of $100,000 each accident must be submitted
with bid. Bidder must provide coverage to subcontractors unless subcontractors has
employees and provides a Certificate of Insurance.
7. Payment and/or Performance Bond: If required by City or County.
8. Start Work Date
Contractors shall begin substantial work on each project within Fifteen (15) calendar days from
the date of the Notice to Proceed. Failure to start substantial work within the stated time period
will result in the contract being terminated without any additional cause.
9. Final Inspection Notification
The contractor will provide a minimum of three (3) business day's notification to Contract
Administrator of readiness for final inspection. This does not imply or require the Contract
Administrator to conduct the final inspection on the third day, but only to coordinate and arrange
a mutually satisfactory date and time for the final inspection.
10. Non-Compliant Final Inspection Costs
When a Contractor requests a Final Inspection, it is assumed that all work has been satisfactorily
completed. If the Contract Administrator determines that a substantial amount of work remains to
be completed and will require an additional Final Inspection, then the Contractor shall be
responsible for all travel and personnel costs associated with each additional Final Inspection.
These costs will be based upon a mileage fee of $0.725 per mile, as well as a $100 per hour
Contract Administrator fee for time related to travel to and from the project site and any required
overnight housing expenses. These fees will be prorated across all projects with the same
contractor if also being inspected on an interim or final basis. If a Contractor is determined to
owe these fees, the Contractor will not be eligible to bid any other projects managed by the
Contract Administrator until these fees have been paid directly to the Contract Administrator.
11. Interpretation
The interpretation and implementation of these procedures and the related documents shall rest
with and solely be the responsibility of the Contract Administrator. For the project(s) described
herein the Contract Administrator is Langford Community Management Services, Inc.
SPECIAL EQUAL OPPORTUNITY PROVISIONS
A. Activities and Contracts Not Subject to Executive Order 11246, as Amended
(Applicable to Federally assisted construction contracts and related subcontracts $10,000 and
Under) During the performance of this Contract, the Contractor agrees as follows:
* The Contractor shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The contractor shall take affirmative
action to ensure that applicants for employment are employed, and that employees are
treated during employment, without regard to their race, color, religion, sex, or national
origin. Such action shall include, but not be limited to, the following: employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of
pay or other forms of compensation; and selection for training, including apprenticeship.
* The Contractor shall post in conspicuous places, available to employees and applicants for
employment, notices to be provided by Contracting Officer setting forth the provisions of this
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