Housing Rehab Assessments - FY26 Urgent Repair Program

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	236118 - Residential Remodelers 236220 - Commercial and Institutional Building Construction
Posted Date:	Jan 22, 2026
Due Date:	Feb 3, 2026
Solicitation No:	320-320-210126FD
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Solicitation Number:	320-320-210126FD
Project Title:	Housing Rehab Assessments - FY26 Urgent Repair Program
Description:	The City of Rocky Mount’s Department of Housing & Community Development is seeking to contract with a qualified rehabilitation and building inspection firm to provide professional services in support of the City’s Urgent Repair Program. The selected contractor will be responsible for conducting rehabilitation needs assessments, preparing detailed written construction estimates (including required materials and specifications), and providing project monitoring and inspection services to ensure work is completed in accordance with program guidelines and applicable building standards. Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto. Program Information The mission of the Housing and Community Development Department is to boost housing supply, improve housing choice, advance housing affordability, and restore vibrancy to all Rocky Mount neighborhoods. This project is supported through the Biennium Appropriation of the North Carolina General Assembly State Grant. Urgent Repair Program: The City of Rocky Mount is offering up to $20,000 in funding to assist with the rehabilitation of deteriorated homes that are owned and occupied by very low-income households. The goals of the Urgent Repair Program are: • To alleviate housing conditions that pose an imminent threat to the life or safety of very low-income homeowners with special needs; and • To provide accessibility modifications and other repairs necessary to prevent displacement of very low-income homeowners with special needs, such as the frail elderly and persons with disabilities Eligible repairs include the flooring system, system upgrades (i.e., plumbing, electrical, and HVAC), roof repair and/or replacement, lead, mold, or asbestos abatement, and accessibility features for entering and exiting the home. The North Carolina Housing Trust Fund and state grant allocations fund the Urgent Repair Program. The City plans to complete up to 20 homes.
Opening Date:	2/3/2026 2:00 PM
Posted Date:	1/23/2026
Status:	Open
Department:	CITY OF ROCKY MOUNT


Solicitation Number * 320-320-210126FD	Department CITY OF ROCKY MOUNT	Status Reason Open
Opening Date 2026-02-03T14:00:00.0000000	Posted Date * 2026-01-22T21:38:29.0000000Z	Commodity Code Single family dwelling construction services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Ramona Gardner
Description The City of Rocky Mount’s Department of Housing & Community Development is seeking to contract with a qualified rehabilitation and building inspection firm to provide professional services in support of the City’s Urgent Repair Program. The selected contractor will be responsible for conducting rehabilitation needs assessments, preparing detailed written construction estimates (including required materials and specifications), and providing project monitoring and inspection services to ensure work is completed in accordance with program guidelines and applicable building standards. Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto. Program Information The mission of the Housing and Community Development Department is to boost housing supply, improve housing choice, advance housing affordability, and restore vibrancy to all Rocky Mount neighborhoods. This project is supported through the Biennium Appropriation of the North Carolina General Assembly State Grant. Urgent Repair Program: The City of Rocky Mount is offering up to $20,000 in funding to assist with the rehabilitation of deteriorated homes that are owned and occupied by very low-income households. The goals of the Urgent Repair Program are: • To alleviate housing conditions that pose an imminent threat to the life or safety of very low-income homeowners with special needs; and • To provide accessibility modifications and other repairs necessary to prevent displacement of very low-income homeowners with special needs, such as the frail elderly and persons with disabilities Eligible repairs include the flooring system, system upgrades (i.e., plumbing, electrical, and HVAC), roof repair and/or replacement, lead, mold, or asbestos abatement, and accessibility features for entering and exiting the home. The North Carolina Housing Trust Fund and state grant allocations fund the Urgent Repair Program. The City plans to complete up to 20 homes.

Attachments RFP 320210126FD HOUSING REHAB ASSESSMENTS- FY26 URGENT HOUSING REPAIR.pdf (644.16 KB)

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Housing & Community Development

Request for Proposal #: 320-210126FD

Housing Rehab Assessments – FY26 Urgent Repair Program

Date of Issue: 01/22/2026

Proposal Opening Date: 02/03/2026

at 2:00 PM ET

Direct all inquiries concerning this RFP to:

Fantashia Dickens, Purchasing Associate III

Email: Fantashia.dickens@rockymountnc.gov

Phone: 252-972-1352

Request for Proposal # 320-210126FD

______________________________________________________

For purchasing division processing, please provide your company’s Federal Employer Identification

Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina

General Statute 132-1.10(b) this identification number shall not be released to the public. This page will

be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page is to be filled out and returned with your Proposal.

Failure to do so may subject your Proposal to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

______________________________________________________

Vendor Name

“All Vendors are hereby notified that they must have the

proper license as required under the North Carolina laws. All

prospective contractors shall be responsible for complying

with state law and local ordinances.”

CITY OF ROCKY MOUNT

Housing & Community Development

Refer ALL Inquiries regarding this RFP to:

Fantashia Dickens

Purchasing Associate III

Request for Proposal # 320-210126FD

Proposals will be due: 02/03/2026 2:00 pm

Contract Type: Service

EXECUTION

In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and

agrees to furnish and deliver any or all items upon which prices are Proposal, at the prices set opposite each item within the time

specified herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and

without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been

convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of

1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its

principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered

transactions by any Federal or State department or the City. As required by G.S. 143-48.5, the undersigned Vendor certifies that

it, and each of its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of

Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North

Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order

24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications, estimates

for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of

any gift from anyone with a Contract with the City, or from any person seeking to do business with the City. By execution of this

response to the RFP, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware

that any such gift has been offered, accepted, or promised by any employees of your organization.

Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED.

Late proposals cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this proposal are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky

Mount Purchasing Office shall affix his/her signature hereto and this document and all provisions of this Request for Proposal

along with the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement

between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

FOR CITY USE ONLY: Offer accept, and Contract awarded this __________ day of ________, 20___ as indicated on the

attached certification, by ________________________________________________Purchasing Manager.

PRE-AUDIT: This instrument has been preaudited in the manner required by the Budget and Fiscal Control Act.

_________________________________________________

Finance Director

Date

Proposal Number: 320-210126FD

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................5

2.0 GENERAL INFORMATION.......................................................................................................5

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................5

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................5

2.3 RFP SCHEDULE .....................................................................................................................6

2.4 PROPOSAL QUESTIONS .......................................................................................................6

2.5 EMAILING OR MAILING INSTRUCTIONS..............................................................................6

2.6 AUTHORIZED SIGNATURE REQUIREMENT.........................................................................7

2.7 PROPOSAL CONTENTS ........................................................................................................7

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................8

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................8

3.1 METHOD OF AWARD.............................................................................................................8

3.2 PROCUREMENT DEFENSIBILITY & COMPLIANCE .............................................................9

3.3 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......11

3.4 INTERPRETATION OF TERMS AND PHRASES..................................................................11

4.0 REQUIREMENTS ...................................................................................................................11

4.1 CONTRACT TERMS .............................................................................................................12

4.2 PRICING ...............................................................................................................................12

4.3 INVOICES..............................................................................................................................12

4.4 MINORITY BUSINESS PARTICIPATION..............................................................................13

4.5 VENDOR EXPERIENCE........................................................................................................13

4.6 REFERENCES ......................................................................................................................13

4.7 BACKGROUND CHECK .......................................................................................................13

4.8 PERSONNEL.........................................................................................................................14

4.9 VENDOR’S REPRESENTATIONS ........................................................................................14

5.0 SCOPE OF WORK .................................................................................................................14

5.1 GENERAL SPECIFICATIONS...............................................................................................14

5.2 PROJECT ORGANIZATION..................................................................................................15

5.3 ACCEPTANCE OF WORK ....................................................................................................15

5.4 LIQUIDATED DAMAGES .............................................................Error! Bookmark not defined.

5.5 TRANSITION ASSISTANCE .................................................................................................16

Page | 3

RFP Number: 320-210126FD

Vendor: __________________________________________

6.0 CONTRACT ADMINISTRATION.............................................................................................16

6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................16

6.2 DISPUTE RESOLUTION .......................................................................................................16

6.3 CONTRACT CHANGES ........................................................................................................16

6.4 CITY’S RIGHTS AND OPTIONS ...........................................................................................16

ATTACHMENT A: PRICING.............................................................................................................18

ATTACHMENT B: ACCEPTANCE OF GENERAL TERMS & CONDITIONS.....................................19

ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION ......................................................19

Page | 4

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Housing Rehab Assessments - FY26 Urgent Repair Program

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