Housing for Governor's School for the Arts for June 2024

Agency: Middle Tennessee State University
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Oct 19, 2023
Due Date: Nov 7, 2023
Solicitation No: 178014083
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type ITB (Sealed)
Status Issued
Number 178014083 (Housing for Governor's School for the Arts for June 2024)
Issue Date & Time 10/19/2023 08:00:02 AM (CT)
Close Date & Time 11/7/2023 03:00:00 PM (CT)
Contact Information
Name Melisa Warner Procurement Specialist
Address Middle Tennessee State University
1672 Greenland Drive, P O Box 18
Murfreesboro, TN 37132 USA
Phone 1 (615) 898-2511
Fax 1 (615) 898-5597
Email melisa.warner@mtsu.edu

Attachment Preview

178014083
Housing for Governor's School for the Arts for June 2024
Issue Date: 10/19/2023
Response Deadline: 11/7/2023 03:00 PM (CT)
Contact Information
Contact: Melisa Warner Procurement Specialist
Address: Middle Tennessee State University
1672 Greenland Drive, P O Box 18
Murfreesboro, TN 37132
Phone: 1 (615) 898-2511
Fax:
1 (615) 898-5597
Email: melisa.warner@mtsu.edu
Page 1 of 8 pages
Deadline: 11/7/2023 03:00 PM (CT)
178014083
Event Information
Number:
178014083
Title:
Housing for Governor's School for the Arts for June 2024
Type:
ITB (Sealed)
Issue Date:
10/19/2023
Response Deadline: 11/7/2023 03:00 PM (CT)
Ship To Information
Contact: Receiving Department
Address: Middle Tennessee State University
1672 Greenland Drive
Murfreesboro, TN 37132
Phone: 1 (615) 898-2959
Billing Information
Contact: Accounting Services
Address: Middle Tennessee State University
CAB 106 CART
Murfreesboro, TN 37132
Phone: 1 (615) 898-2940
Email: invoice@mtsu.edu
Bid Attachments
BID_TERMS_AND_CONDITIONS_Oct_2018.pdf
View Online
BID_TERMS_AND_CONDITIONS_Oct_2018
Ethnicity Report Form.doc
View Online
Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report
on file in MTSU Procurement it is not necessary to complete this form again.
Form W-9 (Rev. October 2018).pdf
View Online
W9 Form
Bid Attributes
1 MTSU Standard Terms and Conditions
I have read and understand Middle Tennessee State University's Standard Terms and Conditions.
Yes, will comply
(Required: Check if applicable)
2 Other MTSU Departments
I certify that if selected as the successful proposer, this proposal may be applied to other MTSU departments. This
does not mean that the other MTSU departments are required to purchase under this ITB.
Yes, I will comply.
(Required: Check if applicable)
3 Other TBR, UTK Institutions and State of Tennessee
I certify that if selected as the successful proposer, this proposal may be applied to all TBR Member Institutions, with
the option for the University of Tennessee System of Higher Education and the State of Tennessee Departments to
utilize the resulting Agreement. This does not mean that other TBR, UTK, institutions or State of Tennessee
Departments are required to purchase under this Bid/Contract.
Yes, I will comply
(Optional: Check if applicable)
Page 2 of 8 pages
Deadline: 11/7/2023 03:00 PM (CT)
178014083
4 Corporations
Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of
Tennessee.
5 Number of Years in Business
Company must have been in business providing commodity or service for three (3) years. Enter the number of
years your company has been in business.
(Required: Numbers only)
6 Prompt Payment Discount
The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.
It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.
A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1% Net 30).
Proposer is not required to submit a payment discount; however, the University will attempt to take advantage of any
payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before 30
days. Payment terms for less than thirty (30) days will not be considered and may cause your entire proposal be
considered non-compliant.
(Optional: Maximum 1000 characters allowed)
7 Licenses, Permits, Certificates
Proposer must have all Licenses, Permits and Certificates required by Federal and State Laws for the performance
of this Contract. Procurement Services reserves the right to require Vendors to provide evidence of possession of
all Licenses, Permits and Certificates. Failure to provide the documents upon request will cause your bid to be
considered as non-responsive and cause the vendor to be removed from receiving future bid notifications.
8 Firm Price Period
State the period bidder agrees that their bid prices and/or bid discounts will be firm.
(Required: Maximum 1000 characters allowed)
9 Purchase Order Release
A Purchase Order will be prepared and sent to the Awarded Vendor to establish contract. The University Purchase
Order will be the contract for the University. If awarded Vendor attempts to secure a signed contract after the bid
opening, their bid will be rejected and the University will move to the next lowest vendor
Yes, I will comply
(Required: Check if applicable)
1 Award Criteria
0
An award for this bid shall be made to the lowest responsive and responsible bidder for all items.
Page 3 of 8 pages
Deadline: 11/7/2023 03:00 PM (CT)
178014083
1 Submittals
1 Each proposer should include a completed and signed copy of their W9 to help facilitate vendor set-up if needed,
as well as documentation from a source such as AAA confirming the hotel's rating of at least a 3-star rating.
Yes, I will comply
(Required: Check if applicable)
1 State Contracts
2 Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents
authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any
Contract when it is deemed to be in the best interests of the Institution.
1 Open Records Act
3 All proposals shall become public documents of the State of Tennessee, open for review by the public in
accordance with the requirements of the Tennessee Open Records Act. If an ITB is re-advertised, all prior offers
and/or proposals shall remain closed to inspection by the bidders and/or public until evaluation of the responses to
the re-advertisement is complete.
Yes, I agree
(Required: Check if applicable)
1 Waiver of Minor Deviations
4 Institution may waive minor variances in a Vendor’s proposal. Such a waiver does not change the specifications of
the ITB.
1 Billing Instructions
5
The contractor shall invoice the Institution only after completion of the work described in the purchase
order/contract, and as required below prior to any payment.
The contractor shall submit an invoice, with all necessary supporting documentation, to: Institution’s billing address:
Such invoice shall clearly and accurately detail the following required information.
Invoice/reference number; (assigned by the contractor) Invoice date;
Contract and/or purchase order number; (assigned by the Institution)
Account name; procuring Department and Requestor’s Name
Account/customer number; (uniquely assigned by the contractor to the above-referenced account name; Contractor
name;
Contractor federal employer identification number;
Contractor contact (name, phone, and/or fax for the individual to
Contact with billing questions);
Contractor remittance address;
Description of delivered item or service; and total amount due for delivered item or service
The contractor understands and agrees that the invoice shall; include only charges for service described in
contract or purchase order and in accordance with payment terms and conditions set forth in contract or purchase
order; not include any future work but will only be submitted for completed service; and not include sales tax or
shipping charges (unless otherwise stipulated in the contract or purchase order).
The contractor agrees that timeframe for payment (and any discounts) begins when the Institution is in receipt of a
correct invoice meeting the minimum requirements above.
Yes, I agree
(Required: Check if applicable)
Page 4 of 8 pages
Deadline: 11/7/2023 03:00 PM (CT)
178014083
1 Tax Exempt Institution
6 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or
performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible
personal property used in connection with the contract or furnished to vendors by the state for use under the
contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.
1 Tennessee Sales and Use Tax Registration
7
A) Before a purchase resulting from this ITB can be made, the apparent successful Bidder must be registered with
the Tennessee Department of Revenue for the collection of Tennessee sales and use tax and must provide a copy
of its registration to Institution’s Office of Procurement Logistic Services. This is a mandatory requirement for an
award of any purchase or contract pursuant to this solicitation
B) However, nothing in this section shall require a Bidder to register if the Bidder does not make sales to customers
in Tennessee of taxable goods or services. IF the Vendor does not make sales to customers in Tennessee of
taxable goods or services, by its signature on this ITB, it is certifying to the Institution that it does not make sales to
customers in Tennessee of taxable goods or services.
[Vendor Must Select and Provide] Yes - I have attached Sales & Use Tax Certificate
No - I do not sell goods or services in Tennessee
(Required: Check only one)
1 Vendor Note if Bid Mailed or delivered
8 Vendors are encouraged to log-in and register as a supplier at MT $ource - (http://mtsource.ionwave.net). Non-
Electronic Sealed Bids must be mailed or hand delivered and received by Procurement Services before the bid
deadline. Sealed Bid responses to this proposal must include the original and a copy submitted in a sealed
envelope for evaluation purposes. Include the Bid Number on the outside of the envelope. Also, failure to properly
respond to the required fields [i.e. INITIALS/Signature, "Yes,I agree", or "Yes, I will comply"] will cause your bid to be
considered non-compliant. MTSU Procurement Services along with the 'end-user' will be the 'final authority' for
determining compliant bid specifications. All bids shall include all educational and governmental discounts including
Higher Education Discounts.
1 Digital Signature
9 By entering your name in the field provided you are accepting the terms of this bid. You agree that your typed name
will serve as your electronic digital signature. Failure to sign this Proposal will result in the disqualification of your
entire ITB Proposal.
(Required: Maximum 1000 characters allowed)
Bid Lines
Page 5 of 8 pages
Deadline: 11/7/2023 03:00 PM (CT)
178014083

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