HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION SERVICES FOR THE BUCKMAN ROAD RECYCLING AND TRANSFER STATION

Agency: City of Santa Fe
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
Posted Date: Oct 14, 2020
Due Date: Oct 27, 2020
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Vendor Self-Service

HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION SERVICES FOR THE BUCKMAN ROAD RECYCLING AND TRANSFER STATION
Bid Number: 21/16/P
Status: Open
Close Date: 10/27/2020 3:00 PM
Project Manager:
Danita Boettner
505.424.1850 x110
Proposal Submission Information:
See Bid/RFP documents for additional submission details.
City of Santa Fe Purchasing Office 200 Lincoln Ave, Room 122 Santa Fe, NM 87505

The HHW collection services include but are not limited to, these provisions and any others agreed to during contract negotiations. Costs associated with completing the work described below shall be provided on the Cost Proposal Form (Appendix B)

AGENCY'S RESPONSIBILITIES

At the HHW collection center, the Agency will use HHW handlers to receive, process, and store waste as necessary. The contractor will provide support services related to operating the HHW collection center and assist in training Agency staff. At least one Agency HHW handler will be present during the hours the HHW collection center is in operation. The responsibilities include:

• Receiving HHW and VSQG material as it is delivered, and rejecting unacceptable material.

• Inspecting the containers in which HHW and VSQG is delivered in for cracks or leaks.

• Examining labels of received material and determining if the labels are accurate.

• Segregating the waste by type.

• Bulking used motor oil and antifreeze.

• Bulking oil based paint and flammables.

• Packing latex paint in roll-off containers.

• Monitoring the waste volumes for transportation to a treatment, storage and/or disposal facility (TSDF).

• Notifying contractor for pickup of waste.

• Working with contractor during the loading of waste

• Signing and tracking manifest for waste shipped.

• Operating a fluorescent lamp bulb crusher.

Related Documents:
RFP 21/16/P [970.9 K]

Attachment Preview

CITY OF SANTA FE
CENTRAL PURCHASING OFFICE
for
SANTA FE SOLID WASTE MANAGEMENT AGENCY
REQUEST FOR PROPOSALS
HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION SERVICES
FOR THE
BUCKMAN ROAD RECYCLING AND TRANSFER STATION
RFP No. 21/16/P
DUE:
OCTOBER 27, 2020
3:00 p.m.
(MOUNTAIN TIME)
CITY OF SANTA FE
CENTRAL PURCHASING OFFICE
200 LINCOLN AVE., ROOM 122
SANTA FE, NM 87501
Purchasing@santafenm.gov
Table of Contents
INFORMATION FOR OFFERORS........................................................................................4
1. RECEIPT OF ELECTRONIC PROPOSALS......................................................4
2. COPIES OF REQUEST FOR PROPOSALS ......................................................4
3. ACKNOWLEDGMENT OF RECEIPT ..............................................................4
4. PREPARATION OF PROPOSAL ......................................................................5
5. CORRECTION OR WITHDRAWAL OF PROPOSALS...................................5
6. INTERPRETATIONS AND ADDENDA ...........................................................5
7. LAWS AND REGULATIONS............................................................................6
8. DISCLOSURE OF PROPOSAL CONTENTS ...................................................6
9. PROPOSAL EVALUATION ..............................................................................6
10. FINALIZE CONTRACT .....................................................................................6
11. CONTRACT AWARD ........................................................................................7
12. REJECTION OR CANCELLATION OF PROPOSALS ....................................7
13. PROTEST DEADLINE .......................................................................................7
14. CHANGE IN CONTRACTOR REPRESENTATIVES ......................................7
15. AGENCY RIGHTS .............................................................................................7
16. RIGHT TO PUBLISH .........................................................................................8
17. OWNERSHIP OF PROPOSALS ........................................................................8
18. EMAIL ADDRESS REQUIRED ........................................................................8
19. COMPLIANCE WITH THE CITY OF SANTA FE AND SANTA FE
COUNTY’S MINIMUM WAGE RATE ORDINANCES (LIVING
WAGE ORDINANCES) .....................................................................................8
20. PREFERENCES IN PROCUREMENT ..............................................................8
21. PROCUREMENT UNDER EXISTING CONTRACTS .....................................9
DEFINITIONS AND TERMS ..................................................................................................10
BACKGROUND ........................................................................................................................13
SCOPE OF SERVICES.............................................................................................................14
PROPOSAL SUBMITTAL REQUIREMENTS .....................................................................19
EVALUATION CRITERIA & WEIGHTED VALUES.........................................................21
APPENDIX A: ACKNOWLEDGEMENT OF RECEIPT FORM........................................24
APPENDIX B: COST PROPOSAL FORM ............................................................................26
APPENDIX C: CAMPAIGN CONTRIBUTION DISCLOSURE FORM ...........................34
APPENDIX D: LOCAL PREFERENCE CERTIFICATION FORM .................................37
APPENDIX E: SAMPLE SERVICES AGREEMENT ..........................................................39
i
NOTICE OF REQUEST FOR PROPOSALS
RFP No. 21/16/P
Competitive sealed proposals will be received electronically by the Central Purchasing Office of the
City of Santa Fe on behalf of the Santa Fe Solid Waste Management Agency (“Agency”) until 3:00
p.m. Mountain Time on Tuesday, October 27, 2020, for:
HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION SERVICES
FOR THE
BUCKMAN ROAD RECYCLING AND TRANSFER STATION
Through this Request for Proposals (RFP) process, the Agency is requesting proposals from qualified
company interested in providing household hazardous waste (HHW) collection services. Proposals
will be evaluated on the evaluation criteria outlined in the RFP that will result in the selection of the
best qualified and competent company most suitable to the needs of the Agency.
A non-mandatory pre-proposal teleconference will be held on Friday, October 19, 2020, at 10:00
a.m. The telephone dial-in number is (505) 819-0171 and the access code is 100. It is the Offeror’s
responsibility to ensure that they have thoroughly reviewed all aspects of the RFP document prior to
the pre-proposal teleconference.
Offeror’s may participate in an optional tour of the Buckman Road Recycling and Transfer Station
(BuRRT). Due to the ongoing COVID-19 pandemic, Offerors that intend to participate in a site visit
must notify the Agency by sending an email to Danita Boettner, Procurement Manager, at
dboettner@sfswma.org with the RFP number and Offeror name in the subject line. The email body
must include RFP number and title, and Offeror’s representative name for the site visit, including
telephone and email address. To maintain social distancing protocol, the Agency will conduct a
separate site visit for each Offeror.
All questions related to this RFP must be submitted in writing via email to Danita Boettner,
Procurement Manager, at dboettner@sfswma.org. No oral interpretations of the RFP document will
be binding. Any revisions to be incorporated into this RFP document will be established in writing
by addendum(s) prior to the proposal due date.
The RFP and subsequent addendum(s), if any, are available from the Central Purchasing Office via
email to Purchasing@santafenm.gov or website http://www.santafenm.gov/bids_rfps.
Proposals must be submitted to the Central Purchasing Office via email at
Purchasing@santafenm.gov. Courier and hand deliveries of proposals will not be accepted. Late
proposals will not be accepted under any circumstances.
Proposals may be held for ninety (90) days subject to action by the Agency. The Agency reserves
the right to reject any or all proposals in part or in whole.
1
The Offeror’s attention is directed to the fact that all applicable federal laws, state laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over said services shall
apply to the proposal throughout, and they will be deemed to be included in the proposal document
the same as though herein written out in full.
The Agency is an Equal Opportunity Employer, and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, or
national origin. The successful Offeror will be required to conform to the Equal Opportunity
Employment regulations.
ATTEST:
_________________1_0_/0_8_/2_0_20______
Fran Dunaway, CPO, CNMB
Chief Procurement Officer
Received by the Santa Fe New Mexican on October 8, 2020
To be published on October 14, 2020
Received by the Albuquerque Journal on October 8, 2020
To be published on October 14, 2020
2
PROPOSAL SCHEDULE
RFP No. 21/16/P
EVENT
DATE
Advertisement
October 14, 2020
Issuance of RFP
October 14, 2020
Non-Mandatory Pre-Proposal
Teleconference
October 19, 2020, at 10:00 a.m.
Mountain Time
Acknowledgment of Receipt
October 19, 2020
Optional Site Visit
October 20, 2020
Deadline to Submit Additional
Questions
October 21, 2020
Response to Written Questions
and Any Addendum
October 23, 2020
Receipts of Proposals
October 27, 2020, at 3:00 p.m.
Mountain Time
Electronically Submitted to the
Central Purchasing Office
Purchasing@santafenm.gov
Video Conferencing Interviews
October 29, 2020
Selection
October 30, 2020
Negotiations Complete
November 6, 2020
Recommendation of Award to
Joint Powers Board
November 19, 2020
The Agency reserves the right to modify the dates and times mentioned above or withdraw the RFP due
to significant justification(s) that are in the best interest of the Agency.
3

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