HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION SERVICES ADDENDUM #1

Agency: Genesee County
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
  • 562112 - Hazardous Waste Collection
  • 562211 - Hazardous Waste Treatment and Disposal
Posted Date: Oct 4, 2019
Due Date: Oct 10, 2019
Solicitation No: 19-200
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19-200

HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION SERVICES

ADDENDUM #1

Thursday, October 10, 2019 at 3:00 p.m.

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GENESEE COUNTY PURCHASING
A Division of the Genesee County Controller’s Office
COUNTY ADMINISTRATION BLDG
1101 BEACH STREET, ROOM 361,
FLINT, MICHIGAN 48502
Phone: (810) 2573030 Fax (810)2573560
September 17, 2019
GENESEE COUNTY REQUEST FOR PROPOSALS #19-200
Sealed proposals will be received until 3:00 p.m. (EDT), Thursday, October 10, 2019
at the Genesee County Purchasing Department, 1101 Beach Street, Room 361, Flint,
MI, 48502 for HOUSEHOLD HAZARDOUS WASTE (HHW) COLLECTION SERVICES.
This procurement is conducted in accordance with the Genesee County Purchasing
Regulations, a copy of which is on file and available for inspection at the Genesee
County Purchasing Department.
Each offeror is responsible for labeling the exterior of the sealed envelope containing the
proposal response with the proposal number, proposal name, proposal due date and
time, and your firm’s name. The proposal request number and due date for this RFP are:
Due Date
Submission of Questions Due
Proposal Number
3:00 PM (EDT), Thursday, October 10, 2019
Before 5:00 PM (EDT), Wednesday,
September 25, 2019
#19-200
Derrick Jones, Purchasing Administrator
bid2\2019\19-200
Attachments
GENESEE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
www.gc4me.com
RFP #19-200
1
TABLE OF CONTENTS
SECTION 1 - INSTRUCTIONS TO PROPOSERS ............................................3
SECTION 2 - STANDARD TERMS & CONDITIONS ........................................4
SECTION 3 - ADDITIONAL TERMS & CONDITIONS ......................................4
SECTION 4 - QUALIFICATIONS OF PROPOSERS.........................................6
SECTION 5 – SCOPE OF SERVICES ..............................................................6
SECTION 6 – SUPPLEMENTAL CONDITIONS ...............................................8
SECTION 7 – INSURANCE...............................................................................8
SECTION 8 – INFORMATION REQUIRED FROM PROPOSERS....................8
SECTION 9 - EVALUATION & SELECTION PROCEDURE.............................9
SECTION 10 – EVALUATION CRITERIA .......................................................10
SIGNATURE PAGE - RFP #19-200 ................................................................11
GENESEE COUNTY INSURANCE CHECKLIST............................................12
REFERENCES ................................................................................................. 13
RFP 19-200 PROPOSAL FORM .....................................................................14
PROFESSIONAL SERVICES CONTRACT ....................................................17
RFP #19-200
2
RFP #19-200 HOUSEHOLD HAZARDOUS WASTE COLLECTION
SERVICES
SECTION 1 - INSTRUCTIONS TO PROPOSERS
1. Sealed proposals will be received until 3:00 p.m. (EDT), Thursday, October 10,
2019, at the Genesee County Purchasing Department, 1101 Beach Street, Room
361, Flint, MI, 48502. The Genesee County Purchasing Department hours of
operation are 8:00 a.m. to 5:00 p.m., closed holidays and furlough days, check
website for closed days. Label the envelope containing the proposal response as
described on page 1. LATE PROPOSALS AND PROPOSALS SENT BY
FACSIMILE OR E-MAIL WILL NOT BE ACCEPTED.
2. Submit one (1) original, two (2) paper copies and one (1) electronic copy of
your proposal. All proposals become the property of Genesee County. The
original must include a signature on the Signature Page of a person authorized to
make a binding offer. Additionally the proposal response must consist of one copy
in electronic format on a CD, DVD or USB flash drive formatted in Adobe (.pdf),
Microsoft Word, and/or Microsoft Excel. Failure to provide the required number of
duplicate copies may result in rejection of your proposal.
3. Michigan Inter-governmental Trade Network an alternate review of RFP can be
done at https://www.bidnetdirect.com/mitn.
• Genesee County has partnered with BidNet as part of the Michigan Inter-
governmental Trade Network (MITN) and will post their bid opportunities to
this site. As a vendor, you can register with Michigan Inter-governmental
Trade Network (use hyperlink or
https://www.mitn.info/Registration.asp?ID=2340) and be sure that you see
all available bids and opportunities. By selecting automatic bid notification,
your company will receive emails once Genesee County has a bid
opportunity that matches your company's business. In addition, the site
handles bid opportunities, RFPs, and RFQs for other member governmental
agencies. If you need help registering, please call Michigan Inter-
governmental Trade Network support department toll free 1-800-835-4603.
4. All communications, any modifications, clarifications, amendments, questions,
responses or any other matters related to this RFP, shall be made by and through
the purchasing contact reference in this solicitation. No contact regarding this
solicitation made with other County employees is permitted. Any violation of this
condition may result in immediate rejection of proposal.
5. All prospective proposers shall be responsible for routinely checking the Genesee
County Purchasing Department website at
http://www.gc4me.com/departments/purchasing for issued addenda and other
relevant information. Genesee County shall not be responsible for the failure of a
prospective proposer to obtain addenda and other information issued at any time
related to this RFP.
RFP #19-200
3
6. The County’s Standard Proposed Contract is attached to this RFP. After the award
is made to the successful proposer, the County and the successful proposer will
negotiate a final contract that substantially conforms to the Standard Proposed
Contract. Any exceptions to the terms and conditions of the Standard Proposed
Contract and this RFP must be clearly set forth in your proposal and referenced on
company letterhead. The County will not entertain negotiations to change any terms
and conditions of the Standard Proposed Contract or RFP unless those changes are
requested in your proposal.
7. The County of Genesee requires a signed Genesee County Insurance Checklist with
each proposal submitted. Insurance required per the specifications governing this
work must be provided prior to the contract starting date and kept in full effect and
compliance during entire contract period. Failure to comply with these provisions will
cause termination of the contract.
The contractor agrees to be responsible for any loss or damage to property or persons
due to the performance of services herein contracted and further agrees to indemnify
and defend the County of Genesee against all claims or demands whatsoever, and
to hold the County of Genesee harmless from any loss or damage resulting therefrom.
8. Preference for Genesee County Businesses and Veteran-Owned Businesses:
Unless the funding source for the contract prohibits such preferences, in the case of
requests for proposals where a quantitative based evaluation criteria is used for
evaluating responsive proposals, Preferred Businesses shall be afforded an
additional five (5) percent of the total evaluation points up to a maximum of five (5)
points.
9. Proposal Format: Proposals must be submitted in the format outlined in Section 8.
INFORMATION REQUIRED FROM PROPOSERS to be deemed responsive.
SECTION 2 - STANDARD TERMS & CONDITIONS
1. Review Genesee County website, Purchasing Department for Standard Terms
and Conditions by going to the following link.
http://www.gc4me.com/Std%20T%20%20C%20%20SECTION%202016.pdf
SECTION 3 - ADDITIONAL TERMS & CONDITIONS
1. Purpose: Through this RFP, Genesee County (“the County”) is soliciting proposals
from qualified firms who can collect Household Hazardous Waste Collection Services
as requested by the Genesee County Metropolitan Planning Commission
(GCMPC).
2. Issuing Office: This RFP is issued by the Genesee County Purchasing
Department on behalf of the GCMPC. The contact person is Derrick Jones,
Purchasing Administrator, Genesee County, 1101 Beach Street, Room 361, Flint,
Michigan 48502, phone: (810)-257-3030, and djones@co.genesee.mi.us. Email is
the preferred method of contact.
RFP #19-200
4
3. Questions & Inquiries: All questions regarding this RFP shall be submitted in
writing and received no later than Wednesday, September 25, 2019 before 5:00
p.m. (EDT), to the Genesee County Purchasing Department as listed above. E-
mail is the preferred method of contact for all inquiries concerning this RFP. No
verbal interpretation to any respondent as to the meaning of any requirement stated
in this RFP shall be binding on Genesee County. All responses to questions
regarding this RFP shall be issued in writing and distributed as an addendum by
Genesee County.
4. Addenda: Genesee County reserves the right to amend and provide clarification
of this RFP prior to the date for proposal submission. In such an event, an
addendum will be posted on the Purchasing Department website
(http://www.gc4me.com/Purchasing/currentbids.htm.). Further, all proposers shall
acknowledge having seen any and all addendums issued (1, 2, 3, etc.) on the
Signature Page.
5. Responsive Proposals: To ensure proper consideration, all proposers are
encouraged to submit a complete response to this RFP using the format outlined in
Section 8 INFORMATION RQUIRED FROM PROPOSERS. In addition, at least
one of the paper proposals must be signed with an original signature of the official
authorized to bind the proposer to its provisions.
6. Validity Period: Any proposal submitted as a result of this Request for Proposal
shall be binding on the proposer for 120 calendar days following the due date
7. Disclosure: All information in an offeror’s proposal is subject to disclosure under
the provisions of Public Act N. 442 of 1976 known as the “Freedom of Information
Act”. This Act also provides for the complete disclosure of contracts and attachments
thereto. In the event that a proposer wishes to designate any portion of their
submission as “confidential” or “proprietary,” the proposer must contact the
Purchasing Administrator prior to submission of the proposal. All requests regarding
disclosure and requests for confidentiality of a proposal response to this RFP shall
be submitted in writing to the Genesee County Purchasing Department as listed
above.
8. Statement of Exceptions: The proposer shall furnish a statement on company
letterhead giving a complete description of all exceptions to the terms, conditions,
and specifications set forth in the proposal. Failure to furnish this statement shall
mean that the proposer agrees to meet all requirements set forth in this solicitation.
9. Acceptance of Proposal Content: It is proposed that, if a contract is entered into
as a result of this RFP, the RFP will serve as the basis for the contract. The contents
of the proposal of the successful offeror may become contractual obligations if a
contract is issued. Failure of the successful offeror to accept these obligations will
result in cancellation of contract award.
RFP #19-200
5

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