Hotel Lodging/Conference/Meals for 6 Days in Septe...

Commonwealth's Attorneys' Services Council

CASC is seeking bids from hotels ONLY with on-site conference facilities, including lodging, direct meal services, and conference rooms for a six (6) day training conference in Williamsburg, VA Sunday, September 13 â Friday, September 18, 2026. Bids must be submitted in eVA. Bids must include hotel name, address, contact information for the on-site contact person and cost for items requested. See Scope of Service Document. Provide the US dollar amount for each item in the eVA item list. You are also encouraged to upload a separate document with bid details into eVA. Summary: CASC is seeking bids for 45 hotel rooms for five (5) nights, one conference room for six (6) days, four (4) small breakout rooms for five (5) days, beverages throughout the day, afternoon refreshment breaks, breakfast buffet, luncheon, dinner one (1) night, hospitality room for networking five (5) nights, complementary wi-fi, and complementary parking for a training conference September 13-18, 2026, in Williamsburg, VA for approximately 50 attendees/staff. The venue should be convenient to the historic area and resort type amenities are preferred. Note: the final number of attendees/staff could fluctuate slightly. Lodging and meals must be at or below per diem rate (resource: https://www.gsa.gov/travel/plan-book/per-diem-rates). Resort Fees are not permitted. Where applicable any service charges should not exceed 20%. See the eVA item list and the provided document for bid details.

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