Hot Mix Asphalt and Coldmix Cutback Material

The City of Palo Alto is looking for a Primary and Secondary supplier of hot mix asphalt (HMA) and coldmix cutback. The City intends to issue a blanket purchase order for the purchase of these materials on an as-needed basis. The actual material quantities is based on the City’s operational needs and may significantly differ from the bid quantities. A blanket purchase order will be issued at the beginning of the initial one (1) year period and each anniversary date of the contract. The initial one (1) year period will have firm pricing according to the bid schedule. Subsequent years’ pricing will be determined by the pricing escalation ladder on the bid table.

The City prefers to have two asphalt concrete products suppliers, a primary supplier and a secondary supplier as a backup to the primary supplier. The City prefers its primary asphalt products supplier to produce HMA in a batch plant over drum plant because a batch plant has the ability to switch production of HMA of different gradations.

The City is looking for firms to provide cutback asphalt and hot mix asphalt for up to three (3) years. Due to the limited shelf life of hot asphalt, transporting material over an extended distance will impact the quality of the projects performed by the City crews.