Hospital Drive Water Line Replacement

Agency:	UNIVERSITY OF KENTUCKY
State:	Kentucky
Type of Government:	State & Local
NAICS Category:	237110 - Water and Sewer Line and Related Structures Construction
Posted Date:	Apr 16, 2024
Due Date:	Apr 29, 2024
Solicitation No:	CCK-2809.0-1-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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ADVERTISEMENT FOR BIDS

1. INVITATION

Sealed proposals for the following work will be received by the University of Kentucky,

Construction Procurement Section, Room #322 Peterson Service Building, 411 South

Limestone, Lexington, Kentucky 40506-0005, in the manner and on the date hereinafter

specified for the furnishing of all labor, materials, supplies, tools, appliances, equipment,

services, etc., necessary for the construction of project# 2809.0, Hospital Drive Water Line

Replacement as set forth in the specifications and as shown on the drawings for as prepared

by KFI Engineers and approved by the Construction Procurement Section and under the

terms and conditions of this Invitation.

2. PROJECT DESCRIPTION

Install a new 16” domestic water line (ductile iron mechanical joint) partially direct buried, but

majority located within the existing utility tunnels on Hospital Drive. It requires the relocation of

an existing steam drip leg and valve withing the tunnel. Trenching and proper backfilling with

all direct buried piping near Limestone and Hospital Drive. As well as adding a new tunnel

entrance in the existing traffic island on Hospital Drive. This will serve as the main tunnel entry

for materials and workers.

3. METHOD OF RECEIVING BIDS

Bids will be received from Prime Contractors on a Lump Sum Amount for the total project. All

phases of the work shall be bid to and through the Prime Contractors. Bids shall be submitted

in the manner described herein and on the official proposal form included with the conditions

and specifications and shall be subject to all the conditions as set forth and described in the

Bid Documents.

Bids shall be submitted only on the Official Forms supplied by the University of Kentucky,

Construction Procurement Section and in the following order:

1. Form of Proposal (Bid Form)

2. Acknowledged Addenda

3. Determination of Responsibility

4. Bid Bond

**Please ensure there are no staples (check your bid bond).

4. METHOD OF AWARD

Recommendation for award of Contract will be made on the basis of the lowest, responsive

and responsible bid which offers the best value.

5. SCHEDULE OF PROJECT

Substantial Completion shall be on or before 03/07/2024

6. BONDING

All bids shall be accompanied by a bid guarantee of not less than five (5%) percent of the

amount of the base bid. A 100% Performance Bond and 100% Payment Bond shall be

furnished by the successful bidder as a condition of the contract. All bonding and insurance

requirements are contained in the Instruction to Bidders, General Conditions and Special

Conditions.

7. PLANS AND SPECIFICATIONS REVIEW

Specifications, Plans and Contract Documents may be examined at the following places:

www.ukplanroom.com

8. OBTAINING PLANS AND SPECIFICATIONS

Plans, Specifications and Official Bid documents are no longer available from the University of

Kentucky, Construction Procurement Division. The University and Lynn Imaging have an

agreement for duplicating and distribution services for University construction projects. Plans,

Specifications and Official Bid Documents are available from:

Lynn Imaging

328 Old Vine Street

Lexington Kentucky 40507

Phone (859) 255-1021

Fax (859) 233-1558

In addition, Lynn Imaging and the University have a web site at: www.ukplanroom.com where

plans can be ordered.

Payments for Plans, Specifications and Official Bid Documents must be made to Lynn

Imaging before a set of documents will be issued.

Notes: Contractors that receive plans and specifications from other sources than Lynn

Imaging must request a “Form of Proposal” from the University’s Purchasing Representative

to be registered as plan holders and to receive addendums.

Potential Contractors must identify the position of their firm as a prime bidder, miscellaneous

subcontractor, material supplier or other when ordering of picking up Plans and Specifications.

9. BID SUBMITTAL

Contractors must submit their bid in a sealed envelope in Room #322 Peterson Service

Building, Lexington, Kentucky 40506-0005 and the envelope must contain the following

information on the outside lower left-hand corner:

SEALED BID INVITATION NO. CCK-2809.0-1-24

BID DATE: 05/14/2024 at 3:00 P.M. LEXINGTON, KY TIME

Bids, upon their receipt by the University of Kentucky, Construction Procurement Section are

stamped showing the hour and date received. Bids received after the scheduled closing time

for reception of bids will not be considered provided legal and accepted bids have been

received on said referenced Invitation.

10. BID WITHDRAWAL

No bidder may withdraw his bid for a period of sixty (60) days after the date set for the

opening of bids. Clerical errors and omissions in the computation of the lump sum may not be

cause for withdrawal of the bid without forfeiture of bid bond. Bids may be withdrawn in

person only, prior to the closing date for receipt of bids.

11. ECONOMIC INCLUSION AND PROCUREMENT

The University of Kentucky is committed to serving as an advocate for diverse businesses and

Kentucky located businesses. Diverse Business Enterprises (DBE) consist of minority,

women, disabled, veteran, and disabled veteran owned business firms that are at least fifty-

one percent owned and operated by an individual(s) of the aforementioned categories. Also

included in this category are disabled business enterprises and non-profit work centers for the

blind and severely disabled. To be deemed a Kentucky located Business a company must

have a physical facility located in the Commonwealth of Kentucky that is engaged in on-going

business operations.

The University is committed to increasing the amount of goods and services acquired from

businesses owned and controlled by diverse persons to 10% of all procurement expenditures.

The University expects its suppliers to support and assist in this effort. The University is also

dedicated to increasing the amount of goods and services acquired from Kentucky located

companies to the greatest extent possible in support of our economic development efforts.

Among the University’s goals for DBE participation in procurement are:

• To ensure the absence of barriers that reduce their participation.

• Educate vendors on "how to" do business with the University.

• Support diverse and Kentucky located vendors seeking to do business with the University

in the areas of goods, services, construction, and other areas of procurement.

• Encourage participation of qualified diverse and Kentucky located vendors by directing

them to agencies that can benefit from their product or service.

• Provide resources for diverse and Kentucky located vendors.

• Sponsor events to assist diverse and Kentucky located vendors in becoming active,

responsible, and responsive participants in the University's purchasing opportunities.

For additional information regarding how diverse and Kentucky located suppliers may

participate in this Request for Proposal, submit questions to the Procurement Officer or

Economic Inclusion Manager identified on the Invitation to Bid.

12. RIGHT TO REJECT

The University of Kentucky, Construction Procurement Section, reserves the right to reject any

and all bids and to waive all formalities and/or technicalities where the best interest of the

University may be served.

13. PRE- BID CONFERENCE

A Pre-Bid Conference will be held for this project on 04/22/2024 @ 10:00 AM EST A.M.

On site at Med Ctr Cooling Plant

151 Hospital Drive

Lexington, KY 40506

14. WRITTEN QUESTIONS

Anyone wishing to discuss specific items is requested to submit the items in writing to

Construction Procurement, no later than 04/29/2024 at 1:00 PM Lexington, KY Time. Written

questions can be submitted by email to Ken Scott at cckbidquestions@uky.edu or fax to

859.257.1951. Please use the bid number and title in the ‘Subject’ line of your email.

Note: Responses to Written Questions received no later than 04/29/2024will be provided in

an addendum issued on or about 05/06/2024.

15. SUBSTITUTION - MATERIALS AND EQUIPMENT

Bidders wishing to submit a request for consideration of an alternate under the provisions of

Article 48.3 of the General Conditions to the Contract to any article, device, equipment,

product, material, fixture, patented process, form, method or type of construction, or by name,

make, trade name, or catalog number shall submit a written request to the University at least

14 calendar days prior to the official bid date of the Project including all necessary information

and sufficient detail to allow evaluation by the Consultant and the University and, if the

University determines the alternate is acceptable, an addendum will be issued allowing the

change and advising all bidders of the option.

If no addendum is issued to allow the requested change, the Bidder shall assume the request

is not approved and shall prepare the bid on that basis.

16. POST BID MEETING

The apparent low bidder may be required to meet with the Project Team to review the bid and

scope of services. The time and place of this meeting will be announced after the bid opening.

OFFICIAL APPROVAL

UNIVERSITY OF KENTUCKY

______________________________________

Corey W. Leslie, AD Construction Procurement

Hospital Drive Water Line Replacement

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