Hose Bid 2026

TOWN OF
NORTH KINGSTOWN, RHODE ISLAND
100 Fairway Drive
North Kingstown, RI 02852-6202
Phone: (401) 294-3331
Fax: (401) 583-7125
www.northkingstownri.gov
INVITATION FOR BIDS
TOWN OF NORTH KINGSTOWN
FIRE DEPARTMENT
Firefighting Supply [Large Diameter] and Attack Hose
*Sealed proposals for the above will be accepted in the Office of the Purchasing/Finance, Town of
North Kingstown Municipal Offices, 100 Fairway Drive, North Kingstown, RI 02852, until 10:00 am
on Wednesday April 22, 2026, and will then be publicly opened read aloud.
NO BIDS WILL BE ACCEPTED AFTER THE WEDNESDAY April 22, 2026
10:00AM DEADLINE.
IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE
TOWN AND/OR STATE OF RHODE ISLAND PURCHASING WEBSITES FOR ANY
SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE ISSUED OR POSTED
WITHIN FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION DEADLINE.
The bid will be evaluated as to R.I.G.L. 45-55-5. (2) "Competitive Sealed Bidding" and the award
shall be made on the basis of the lowest evaluated or responsive bid price.
The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to
waive any formality in same, or accept any proposal deemed to be in the best interest of the Town.
The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid or bid
opening, provided a request is received three (3) days prior to said meeting by calling 294- 3331, ext.
142.
*PLEASE SUBMIT AN ORIGINAL, ONE (1) ELECTRONIC (thumb drive)
COPY OF BID FORM AND SPECIFICATIONS.

SELECTION CRITERIA
The bid will be evaluated as to R.I.G.L. 45-55-5. (2) "Competitive Sealed Bidding", and the award
shall be made on the basis of the lowest evaluated or responsive bid priceThe following factors will
be considered in determining the lowest evaluated or responsive bid price:
Bid Price
Meets or exceeds bid specifications.
Delivery date
Warranty/Guarantee
All items bids are to be NEW - no demonstrators, used, or prototypes will be accepted
Early payment discount
SEE APPENDIX 1 FOR BID SPECIFICATIONS - THESE PAGES MUST BE
INCLUDED WITH BID SUMISSION
NOTE: IN OUR ONGOING EFFORTS TO PREVENT FRAUDULANT ACTIVITY, ALL
SUBMISSIONS MUST INCLUDE THE FOLLOWING:
A COPY OF THE VENDOR'S W-9

TOWN OF NORTH KINGSTOWN, RHODE ISLAND
INFORMATION FOR BIDDERS
ARTICLE 1. RECEIPT AND OPENING OF BIDS
Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Town of North
Kingstown Municipal Office Building, ATTN: Purchasing/Finance, 100 Fairway Drive, North
Kingstown, Rhode Island 02852, and clearly marked with the name of the item bid, and the date
and time of opening. Bids will be received by the Purchasing Agent up to the specified time as noted
on the Invitation to Bid/Request for Proposal, and publicly opened and read aloud at the specified
time.
Proposals submitted for a specified item must not be combined under the same cover with
any other bid item.
It is the bidder's responsibility to see that their bid is delivered within the time and at the
place prescribed. Proposals received prior to the time of opening will be date/time stamped and
securely kept unopened. No responsibility will attach to any officer or person for the premature
opening of a proposal not properly addressed and identified.
Bids may be withdrawn personally or by written request at any time prior to the time specified
for the opening. Bids may be modified in the same manner. Negligence on the part of the bidder in
preparing the bid confers no right of withdrawal or modifications to bid after such bid has been
opened.
Any bid received after the time and date specified shall not be considered, by messenger or
by mail, even if it is determined by the Town that such non-arrival before the time set for opening
was due solely to delay in the mails for which the bidder is not responsible. Conditional or qualified
bids will not be accepted.
ARTICLE 2. PREPARATION OF BID
Each bid must be submitted on the prescribed form. All blank spaces for bid prices
must be filled in, in ink or typewritten, both in words and figures. Erasures or other changes must be
explained or noted over the signature of the bidder.
Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard against
opening prior to the time set therefore.
The Town may consider any bid not prepared and submitted in accordance with the
provisions hereof and reserves the right to reject any or all proposals in whole or in part, toward any
item, group of items, or total bid; to waive any technical defect or formality in same, or to accept
any proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION
Telephonic, telegraphic or oral bids, amendments or withdrawals will not be accepted.
ARTICLE 4. WITHDRAWAL OF BIDS
Bids may be withdrawn personally or by written request at any time prior to the time
specified for the opening. Bids may be modified in the same manner. Negligence on the part of the
bidder in preparing the bid confers no right of withdrawal or modifications to bid after such bid has
been opened.
ARTICLE 5. QUALIFICATIONS OF THE BIDDER
The Town reserves the right to request each bidder to present evidence that they are normally
engaged in purveying the type of product, service, or equipment bid on. No bid shall be considered
from bidders who are unable to show that they are normally engaged in purveying the type of product
or equipment specified in the bid proposal.
To receive full consideration, the bidder must submit literature and necessary details,
when applicable, on the material or service he proposes to furnish in order that the Town may have
full information available when analyzing the proposals.
ARTICLE 6. OBLIGATIONS OF THE BIDDER
It is the responsibility of the bidder to have inspected the Specifications and Contract
Documents (including all addenda) which have been posted on the Town of North Kingstown and
State of Rhode Island Purchasing websites. The failure or omission of any bidder to receive or
examine any form, instrument, or document or to inspect any item specified as a Trade-in shall (if
applicable) in no way relieve any bidder from any obligation in respect to their bid.
When applicable, each bidder must inform themselves fully of the conditions relating to the
construction of the project and the employment of labor thereon. Failure to do so will not relieve a
successful bidder of their obligation to furnish all material and labor necessary to carry out the
provisions of their contract. Insofar as possible the contractor, in carrying out the work, must employ
such methods or means as will not cause any interruption of or interference with the work of any
other contractor.
Any exceptions or deviations from the provisions contained in this specification must be
explained in detail and attached to proposal. If such deviations do not depart from the intent of this
notice and are in the best interest of the Town, the proposal will receive careful consideration

ARTICLE 7. BID SECURITY IS TO BE 5% OF THE CONTRACT PRICE. (When
Applicable to Bid)
ARTICLE 8. "OR EQUAL" BIDDING
The Town intends to permit liberal scope in bidding and specifically does not intend to limit
bidding to any make or model. Whenever a material, article or piece of equipment is identified by
reference to manufacturers' or vendors' names, trade names, catalogue numbers, etc., it is intended
merely to establish a standard; and any proposed material, article, or equipment of other manufacturers
and vendors which will perform adequately the duties imposed by the general design will be
considered equally acceptable provided it is in the opinion of the Town to be of equal substance and
function.
ARTICLE 9. PRICES
Bidders shall state the proposed price in the manner as designated in the Bid Proposal Form.
In the event that there is a discrepancy between unit prices and the extended totals, the unit prices shall
govern. In the event that there is a discrepancy between the price written in words and written in
figures, the prices written in words shall govern.
The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is awarded by
the Town Council. After award by the Town Council, said prices shall then remain firm for the
duration of the Contract.
In the event a column headed "Vendor's Offering" is provided in the bid proposal, enter your
offering, compliance or non-compliance in each space. DO NOT enter dollar amounts.
ARTICLE 10. TAX EXEMPTIONS
The Town is exempt from payment of the Rhode Island Sales Tax under the 1956 General
Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt from payment
of Federal Excise Taxes. The prices bid must be exclusive of taxes and will be so construed. Exemption
certificates will be completed as required by the successful bidder.
ARTICLE 11. DELIVERY
Delivery shall be F.O.B. North Kingstown, Rhode Island or as specified on the Bid Proposal
Form.
ARTICLE 12. CONTRACT PERIOD AND TERM OF AGREEMENT
(When Applicable to Bid)
Contract period is found in the Standard Form of Agreement. If financially advantageous to
the Town of North Kingstown, these contracts may be renewed or extended, from time to time, when
agreed to, in writing, by both parties.

ARTICLE 13. LABOR REGULATIONS (When Applicable to Bid)
The following paragraphs regarding nondiscrimination in employment shall be included and become
part of these specifications:
a. Contractors shall comply with the provisions of the General Laws of
Rhode Island and attention is called to Title 37, Chapter 13, Section 1-
16, relative to the payment of wages, obligations and charges by
Contractors on public works projects.
b. Non-resident Contractors are subject to Section 44-1-6 of the Rhode
Island General Laws, as amended. (OUT OF STATE
CONTRACTORS.)
c. The successful bidder will be required to comply with the Davis-Bacon
Act (40USC 2 to a-7) as supplemented by Department of Labor
regulations (29CFR Part 5).
d. The successful bidder will be required to comply with the Contract
Works Hours and Safety Standards Act (40 USC 327-330) as
supplemented by Dept. of Labor Regulations (29CFR, Part 5).
e. The successful bidder will be required to comply with Executive Order
11246, entitled Equal Employment Opportunity, as amended, and as
supplemented in Department of Labor regulations (41 CFR Part 60).
f. The successful bidder will be required to comply with the Copeland
"Anti-Kickback" Act (18 USC 874) as supplemented in Department of
Labor regulations (29 CFR, Part 3).
g. The successful bidder will be required to comply with the Safety and
Health regulations (29 CFR, Part 1926 and all subsequent amendments)
as promulgated by the Department of Labor.
h. The successful bidder will be required to comply with Title VI of the
Civil Rights Act of 1964 ( P.L. 88-352).

ARTICLE 14. SAFETY STANDARDS AND ACCIDENT PREVENTION (When Applicable to Bid)
With respect to all work performed under this contract, the contractor shall:
. Comply with the safety standards provisions of applicable laws, building
and construction codes, and the "Manual of Accident Prevention in
Construction" published by the Associated General Contractors of America, the
requirements of the Occupational Safety and Health Act of 1970 (Public Law
91-596), and the requirements of Title 29 of the Code of Federal Regulations,
Section 1518 as published in the "Federal Register", Volume 36, No. 75,
Saturday, April 17, 1971. Exercise every precaution at all times for the
prevention of accidents and the protection of persons (including employees) and
property.
. Maintain at their office or other well-known place at the job site, all articles
necessary for giving first aid to the injured and shall make arrangements for the
immediate removal to a hospital or a doctor's care of persons (including
employees), who may be injured on the job site. In no case shall employees be
permitted to work at a job site before the employer has made a standing
arrangement for removal of injured persons to a hospital or a doctor's care.
. Bidders are informed that the Project is subject to the requirements of
Section 292.675. RSMO, which requires all contractors or sub-contractors
doing work on the Project to provide, and require its on-site employees to
complete, a ten (10) hour) course in construction safety and health approved by
the Occupational Safety and Health Administration ("OSHA") or a similar
program which is at least as stringent as an approved OSHA program. The
training must be Completed within sixty (60) days of the date of work on the
Project commences. On-site employees found on the worksite without
documentation of the required training shall have twenty (20) days to produce
such documentation
ARTICLE 15. INSURANCE REQUIREMENTS (When Applicable to Bid)
The Vendor/Contractor shall assume responsibility and liability for all injuries to persons or
damages to property, directly or indirectly due to, or arising out of, their operations under the contract
and shall be responsible for the proper care and protection of all work performed until completion and
final acceptance by the Town.
The Vendor/Contractor shall also indemnify and save harmless the Town of North Kingstown
against any and all claims of whatever kind and nature due to, or arising out of, their breach or failure
to perform any of the terms, conditions, or covenants of the contract resulting from acceptance of their
bid.
The Contractor shall furnish the Purchasing Agent with certificates of insurance from
companies acceptable to the Town of North Kingstown. All insurance companies listed on certificates
must be licensed to do business in the State of Rhode Island. The Vendor/Contractor shall provide a
certificate of insurance as specified on the bid proposal form attached. Contracts of insurance (covering
all operations under this contract) shall be kept in force until the Vendor's/Contractor's work is
acceptable by the Town.

The limits of the insurance must be at least in the amounts specified below;*
1. (R) Commercial General Liability - Occurrence Form $1,000,000/$1,000,000.
2. (R) Automobile Liability - $1,000,000. With both of the above naming the Town as
additional insured.

3. (NR) Worker's Compensation (if legally allowed and available). Waiver of
subrogation applies to Worker's Compensation
4. (NR) Professional Liability - $1,000,000.00
5. (NR) Asbestos Liability - $1,000,000.00
*Sample Certificate of Insurance attached (R) REQUIRED (NR) Not Required
The Vendor/Contractor shall secure, pay for and maintain insurance as necessary to protect
himself against loss of owned or rented capital equipment and tools, with provision for waiver of
subrogation against the Owner, and shall secure, pay for and maintain insurance as necessary to protect
against errors and omissions which may result from this project.
When applicable, the Vendor/Contractor shall require similar insurance in the above amounts
to be taken out and maintained by each sub-contractor. The Vendor/Contractor shall be fully
responsible for the acts and omissions of their sub-contractors and of persons employed either directly
or indirectly by him/her. Nothing contained in the contract shall create any contractual relation between
any sub- contractor and the Town of North Kingstown.
ARTICLE 16. PERFORMANCE BOND & LABOR AND MATERIAL PAYMENT BOND
(When Applicable to Bid)
The successful bidder will be required to furnish the Town with a performance Bond and Labor
and Material Payment Bond, each in the amount of 100% of the contract price, as security for faithful
performance of the Contract and executed by a surety company licensed to do business in the State of
Rhode Island and approved by the Town. The failure of the successful bidder to supply the required
Bonds within a time specified or within such extended period as the Town of North Kingstown may
grant based upon reasons determined sufficient by the Town, shall constitute a default, and the Town
may either award the contract to the next lowest bidder or re-advertise for bids
ARTICLE 17. LAWS, ORDINANCES AND CODES
All applicable Federal and State Laws, Ordinances and Codes of the Town of North Kingstown,
Federal Labor Standards, and regulations of all authorities having jurisdiction over this Project shall
apply to this contract the same as though written herein in full.
The Town of North Kingstown will not award the Contract to any Contractor who is, at the time
ineligible under the provisions of any applicable regulations issued by the Secretary of Labor, United
State Department of Labor, or is not qualified under applicable Ordinances of the Town of North
Kingstown, or the laws of the State of Rhode Island.

ARTICLE 18. LIQUIDATED DAMAGES (When Applicable to Bid)
The successful bidder, upon their failure or refusal to execute and
deliver the contract and bonds required within 10 days after he received
notice of the acceptance of their bid, shall forfeit to the Owner, as
liquidated damages for such failure or refusal, the security deposited with
their Bid.
Failure on the part of the Contractor to complete the project within the
agreed time schedule will result in a liquidated damage cost of One Hundred
Dollars ($100.00) per day, excluding Saturdays, Sundays, and holidays, to the
Contractor, until completion (final Acceptance), excluding warranty periods.
The Town may apply liquidated damage costs to current payment requests not
yet paid.
ARTICLE 19. POWER OF ATTORNEY (When Applicable to Bid)
Power of Attorney: Attorneys-in-fact who sign bid bonds or contract
bonds must file with each bond a certified and effectively dated copy of their
power of attorney.
ARTICLE 20. NOTICE OF SPECIAL CONDITIONS (When Applicable to Bid)
Attention is particularly called to those parts of the contract documents and
specifications which deal with the following:
. Inspection and testing of materials
. Insurance requirements
. Wage rates
. Stated allowances
ARTICLE 21. METHOD OF AWARD - LOWEST QUALIFIED BIDDER
(When Applicable to Bid)
If at the time this contract is to be awarded, the lowest bid submitted
by a responsible bidder does not exceed the amount of funds then estimated
by the Owner as available to finance the contract, the contract will be awarded.
If such bid exceeds such amount, the Owner may reject all bids. The awarding
authority will not award this contract unless the Contractor furnishes
satisfactory evidence of his/her ability and experience to perform this work,
and that he/she has sufficient capital and equipment to enable him/her to
complete the work successfully and to complete it within the time named in
the contract. Pre-bid conferences may or may not be scheduled; therefore,
it will be the responsibility of each bidder to visit the site and be