Home Ignition Zone (HIZ) Wildfire Mitigation Services (CWDG)

REQUEST FOR PROPOSAL (RFP)
RFP #P26-06
Home Ignition Zone (HIZ) Wildfire Mitigation Services (CWDG)
RFP SUMMARY:
To enter into an agreement with one or more Contractors to perform wildfire mitigation treatments on private
properties that reduce wildfire risk, protect life and property, and strengthen community resilience under the
Community Wildfire Defense Grant (CWDG). "This Project is supported by grant No. 24-DG-11021600-067,
Subaward No. G-31004-05", see Exhibit A. Prices and terms will remain in effect until a contract has been
executed.
This solicitation is funded with federal funds and the Contractor(s) must comply with all applicable
federal laws, regulations, and requirements. See Attachment A - Professional Services Agreement
and read Exhibit D - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER
FEDERAL AWARDS; this exhibit will become part of the contract.
QUESTION DEADLINE: April 1, 2026 @ 10:00 a.m. (MT)
All questions regarding this solicitation must be emailed to the Contact Person identified below. If you do not
receive a confirmation email of receipt, please call the Contact Person to verify receipt of your questions. No
questions will be accepted after the date and time referenced above. All questions received will be answered
via Addendum only.
DEADLINE FOR SUBMITTALS: April 15, 2026 @ 2:00 p.m. (MT)
The Board of Larimer County Commissioners will only be accepting proposals electronically submitted via the
Rocky Mountain E-Purchasing System (BidNet, BidNet Direct) portal, up to the date and time referenced
above, at which time they will be recorded, but not publicly opened on behalf of the Commissioner & County
Manager Department.
BIDNET PORTAL / RFP OFFICIAL WEBSITE:
To submit your proposal and view official solicitation documents and addenda only available on the BidNet
portal, use the following link: https://www.bidnetdirect.com/colorado/larimer-county/
CONTACT PERSON:
Purchasing Agent Les Brown, brownxld@co.larimer.co.us, 970-498-5954
NOTE: Unauthorized contact with a County employee other than the Contact Person listed above or
Purchasing Manager regarding this RFP may result in disqualification of your Proposal.
1. GENERAL INSTRUCTIONS FOR PROPOSERS:
1.1 Artificial Intelligence (AI) Disclosure:
Portions of this solicitation may have been prepared or modified with the assistance of Artificial Intelligence (AI)
technologies. All such content has been reviewed, verified, and approved for accuracy and compliance by the
Purchasing Agent prior to issuance.
1.2 Cooperative Use
Other governmental entities may piggyback on the award of this solicitation, assuming the award vendor is
amenable, and should contact Larimer County Purchasing for any necessary procurement documents. The
entity will deal directly with the award vendor concerning the placement of Purchase Orders, freight charges,
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contracting and disputes, invoicing, and payment. Larimer County will not be held liable or responsible for any
liability, claims, costs, damages, demands, actions, losses, judgments or expenses incurred by the vendor or
any government entity relating to such use.
1.3 Equal Opportunity Employer (EEO) / Disadvantaged Business Opportunities:
Larimer County, in accordance with Federal and State laws, is an Equal Opportunity Employer and does not
discriminate. Larimer County strongly encourages the use of small and minority firms, women's business
enterprises, and labor surplus area firm services.
Larimer County hereby notifies all Proposers they will be afforded full and fair opportunity to submit a Proposal
in response to this RFP and they will not be discriminated against on the basis of age 40 and over, race, sex
(including pregnancy), color, religion, national origin, disability, genetic information, sexual orientation, gender
identity, gender expression, military or veteran status, or any other applicable status protected by Federal,
State, or local law in consideration for award.
1.4 Payment:
Payment for work performed or goods sold to Larimer County can be expected within 30 days after receipt of
the invoice and satisfactory acceptance by the Department receiving the service or goods (unless otherwise
stated and agreed to by County).
1.5 Proposal Consideration:
Larimer County reserves the right to reject any and or all proposals, to further negotiate with any and/or all
qualified proposers and to waive informalities and irregularities in proposals received, and to accept any
portion of the proposal if deemed to be in the best interest of Larimer County to do so. If, in the sole judgment
of the Board of County Commissioners, the proposals are substantially equal, the Board may grant the contract
to companies located in Larimer County, however this is not applicable in the case that Federal funds are
used.
1.6 Proposal Preparation:
Proposers will not be compensated for generating, producing, or duplicating any proposal materials associated
with this RFP. Proposals must be furnished exclusive of any Federal, State, or Local taxes; Larimer County is
tax exempt.
1.7 Proposal Submission:
Proposers must be registered with BidNet in order to submit a proposal; registration is free. Larimer County
strongly recommends proposers register well in advance of the submittal deadline to ensure they have
adequate time to upload and submit their proposal.
It is the sole responsibility of the Proposer to ensure all required Proposal documents are submitted through
BidNet by the submission deadline. Proposals will be time-stamped by BidNet upon receipt; BidNet does not
allow for uploading or submitting Proposal documents after the Proposal submittals deadline has passed, so
allow adequate time to upload and submit your Proposal prior to the deadline. Larimer County will not accept
uploads that are "saved" but not "submitted". To verify that a Proposal has been submitted successfully,
Proposers may contact BidNet Support, or verify, via the Proposal Management tab in the Proposer's account,
that the documents are not in "Draft" status.
Proposers are required to submit one (1) non-redacted proposal. All parts of the proposal should be
combined and submitted as one (1) single .pdf file; proposals comprised of multiple separate files are
not acceptable and your proposal may be rejected.
By submitting a proposal, the proposer agrees they may not rescind their proposal on or after the closing date
and time identified in the RFP or as modified by addendum. No delivery will become due or be accepted until
an agreement has been completed either in the form of a formal executed contract, or a purchase order issued
by the Purchasing Manager of Larimer County. Prices and terms will remain in effect until a contract has
been executed.
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1.8 Public Records:
Proposers may choose to also provide one (1) redacted .pdf proposal (as one single file), excluding any
information that is not subject to disclosure under the Colorado Open Records Act ("CORA"), such as trade
secrets, privileged information and confidential commercial, financial, geological or geophysical data exempt
from public disclosure under C.R.S. 24-72-204(3)(a)(IV). Statements that the entire proposal is confidential
will not be honored. After the Notice of Award has been issued, all information submitted in response to this
request for proposal (RFP) may be publicly disclosed if required under the CORA. If provided, the redacted
electronic copy will be used to satisfy CORA requests. Proposers that do not provide a redacted electronic
copy will have their non-redacted electronic copy used to satisfy CORA requests. Larimer County will
endeavor to keep the non-redacted proposal, separate and apart from the redacted proposal subject to the
provisions of CORA or Order of Court.
1.9 Reasonable Accommodations:
Per the Americans with Disabilities Act (ADA), Larimer County will provide reasonable accommodation to
qualified individuals with a disability who need assistance. Services can be arranged with at least seven (7)
business days' notice. Please email the Contact Person listed on the page 1 or call Relay Colorado
711. "Walk-in" requests for auxiliary aids and services will be honored to the extent possible but may be
unavailable if advance notice is not provided.
1.10 Regulatory and Legal Compliance Requirements:
No vendor awarded a solicitation will be federally debarred. Such debarment will be checked through the
System for Award Management, at www.sam.gov.
All businesses, organizations, and individuals contracting with Larimer County must comply with Title II of the
Americans with Disabilities Act of 1990, as amended. For more information on these requirements and to read
the full Title II text, please go to the following web page: https://www.ada.gov/ada_title_II.htm.
Domestic Preferences (2 CFR 200.322)
When federal funds are used, Larimer County to the greatest extent practicable and consistent with law, may
provide preference for the purchase, acquisition, or use goods, products, and materials produced in the United
States. This includes, but is not limited to, iron, aluminum, steel, cement, and other manufactured
products. The requirements of 2 CFR 200 must be included in all subawards, contracts, and purchase orders
under Federal awards.
For projects involving infrastructure-whether or not infrastructure is the primary purpose-the stricter of the
Domestic Preference or Buy America requirements will apply (see below).
Buy America Preferences for Infrastructure Projects (2 CFR 184):
When federal funds are used:
* All iron or steel articles, materials, or supplies must be produced entirely in the U.S. (from initial melting
through coatings).
* All manufactured products must be produced in the U.S., with more than 55% of total component costs
coming from U.S. sources.
* All construction materials (non-ferrous metals, plastic and polymer products, glass, fiber optic cable
(including drop cable), optical fiber, lumber, drywall, engineered wood) must be manufactured in the
U.S.
* Cement, aggregates (sand, gravel, stone), and aggregate binding agents are excluded and not subject
to Buy America.
Recovered Materials Requirement (2 CFR 200.323):
Larimer County and its contractors must comply with Section 6002 of the Solid Waste Disposal Act (as
amended by the Resource Conservation and Recovery Act). This requires purchasing EPA-designated items
(40 CFR Part 247) that contain the highest practicable percentage of recovered materials, consistent with
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satisfactory competition. This applies when the item's purchase price exceeds $10,000 or when County
purchases of that item exceeded $10,000 in the previous fiscal year. Covered categories include paper
products, vehicular products, construction and transportation products, park and recreation products,
landscaping products, non-paper office products, and miscellaneous products.
The Proposer certifies that by submitting an offer, neither the contractor nor subcontractors, the organization
nor its principals are suspended or debarred or otherwise excluded from procurement by the Federal
government and do not appear on the Excluded Parties List System (EPLS) maintained by the General
Services Administration (GSA).
2. PROJECT OVERVIEW:
Larimer County is requesting proposals with the intention of contracting with one or more Contractors to
perform wildfire mitigation treatments on private properties that reduce wildfire risk, protect life and property,
and strengthen community resilience under the Community Wildfire Defense Grant.
There is no guaranteed minimum amount of work to be ordered.
Wildfire mitigation treatments will take place within the Home Ignition Zone (HIZ) within four (4) communities in
the Red Feather Lakes area of Northern Colorado. More information about the project communities can be
found in their Community Wildfire Protection Plans below, under Project Communities,.
Project Communities
1. Cherokee Meadows: ~50 properties. Cherokee Meadows Community Wildfire Protection Plan
2. Glacier View: ~1200 properties. Glacier View Community Wildfire Protection Plan
3. Crystal Lakes: ~800 properties. Crystal Lakes Community Wildfire Protection Plan
4. Poudre Canyon: ~460 properties. Poudre Canyon Community Wildfire Protection Plan
Up to 400 properties across all four (4) communities will be treated in total. Scope of work for each property will
be identified in cooperation with the property owner, and in accordance with a standardized HIZ assessment.
This work will complement the efforts of the Larimer County Sheriff's Office (LCSO) Emergency Services
Wildfire Partners program to strengthen overall community wildfire preparedness and resiliency.
3. QUALIFICATIONS:
Qualifications, at a minimum, include the following minimum items:
1. Contractor must have at least three (3) years of experience performing wildfire mitigation within the Home
Ignition Zone.
2. Contractor must have appropriate licenses and insurance.
4. SCOPE OF WORK:
The Contractor at a minimum, will provide, perform, and/or furnish the following:
1. Conduct wildfire mitigation treatments in Zone 1-3 of the HIZ as defined by the Colorado State Forest
Service (see: CSFS HIZ Guide) chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://csfs.colostate.edu/wp-
content/uploads/2021/04/2021_CSFS_HIZGuide_Web.pdf.
2. Mitigation treatments must be within the scope of work determined first by the property's HIZ Assessment
and finally with the property owner.
2.1. A county project manager will provide a scope of work for each job.
3. Contractor will then implement the approved plan within the timeframe requested for each individual job.
4. Contractor will provide all materials and equipment necessary to conduct HIZ Mitigation work.
5. Services will only be performed on properties that have already received a HIZ assessment via the LCSO
Wildfire Ambassador Program or another County-approved entity.
6. Services will only be performed on properties for which Larimer County has an executed Right-of-Entry
form.
7. For each individual property treated, Larimer County will pay up to $4,000.
8. Contractor must remove all biomass from site.
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9. Contractor must provide evidence of the "before and after" via photographs, showing work was completed
to the provided standards and approved mitigation plan.
10. All information shared with potential contractor, including but not limited to, completed HIZ assessments
and homeowner contact information must not be shared with third parties at any time (the information is
confidential).
11. Contractor must be appropriately licensed and insured.
Schedule & Availability
1. Contractor will coordinate with Larimer County and its contracted entities/partners to provide wildfire
mitigation services on qualifying properties as-needed throughout the contract period.
2. Contractor must be available to respond to urgent requests or changes from Larimer County within 72
hours.
3. Flexibility is required by all parties to accommodate seasonal and weather-related adjustments to fieldwork.
4. Contractor will respond promptly to requests to address any issues as they arise.
Preliminary Operational Standards:
1. Equipment
1.1. All vehicles and motorized equipment must utilize effective manufacturer certified spark arrestors and
muffler systems.
1.2. Each vehicle must have a Class A 10 lb. fire extinguisher and a minimum of one (1) fire tool per
cutting crew member.
2. Damage
2.1. The Contractor will conduct all operations in a timely manner and in accordance with their proposed
Plan of Operations.
2.2. The Contractor will take all necessary precautions to protect the remaining forest, soils, and any
improvements.
2.3. Any resources altered by the Contractor must be repaired to the pre-work condition prior to moving to
new work areas.
2.4. Infrastructure such as fences, gates, or signs damaged by the Contractor will be repaired or replaced
by the Contractor.
2.5. Fuel, hydraulic fluid or other chemical spills will be reported to Larimer County and properly mitigated
by the Contractor immediately.
2.6. Any soil contaminated by loss of fuel, oil, grease, hydraulic fluid, coolant, or other fluids will be
removed and placed in covered drums or other acceptable containers for proper disposal by the
Contractor.
2.7. Soil disturbance should be as minimal as possible.
2.8. Ruts and/or depressions in the soil caused by Contractor equipment will be less than three inches
deep or will be fixed by the Contractor.
2.9. No trash will be left by the Contractor and should be picked up daily.
2.10. Standard Construction Best Management Practice (BMP) for equipment maintenance, noise and dust
abatement, worker protection, fire safety, etc. must be implemented during project activities.
2.11. All waste material associated with the project must be disposed of properly and not placed in
identified floodways or wetland areas.
2.12. No open burning will occur.
2.13. Determination of damage is at the sole discretion of the Larimer County.
3. Communications
3.1. The Contractor will direct all communication concerning this project to Larimer County.
3.2. All issues and concerns raised by property owners and/or others should be referred to Larimer
County.
4. Weed Prevention/Rehabilitation/Reclamation
4.1. Prior to entering the project area, the undercarriage and tires of all trucks and equipment must be
washed offsite to reduce the spread of noxious weeds from other projects.
4.2. Larimer County will inspect vehicles and machinery before they are brought onto the project site.
4.3. Machine operations should avoid driving through weed areas.
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4.4. Reseeding is anticipated on landings, heavily disturbed skid trails, and where equipment exposes
bare soil.
4.4.1. The requirement for such reseeding will be the decision of the Larimer County.
4.4.2. All disturbed areas including skid trails, landings, staging areas, etc. will be restored using
native, weed-free seed, mulch, etc.
4.4.3. Activities that would warrant reseeding (such as the creation of a secondary access road) must
be cleared through Larimer County prior to job start.
4.4.4. All seed mixes, straw, and hay materials used in re-vegetation must meet Colorado Weed-Free
specifications.
4.4.5. Any and all reseeding must be done prior to the conclusion of the contract.
4.5. Restoration standards will be determined on a case-by-case basis.
4.6. In areas where soil erosion potential is determined to be significant, a project erosion control plan,
including the use of Best Management Practices, will be implemented to isolate the construction site
and minimize impacts of soil loss and sedimentation on soil and water resources.
4.7. To avoid unnecessary ground disturbance, all project activities will be conducted during times when
the ground is frozen or dry.
5. Hazards
5.1. The Contractor should leave the work site in a safe manner at the end of each workday, this includes
leaving no hung trees, safely storing all fuel containers and equipment, and parking equipment in
designated pre-determined locations.
6. Restrictions
6.1. Larimer County may suspend or limit operations in cases of extreme fire danger, excessive soil
rutting, damage from mud/snowy conditions, excessive residual tree damage, road damage, or
failure to meet contract specifications.
6.2. There is to be no smoking outside of vehicles.
7. Inclement Weather
7.1. Work may be halted or delayed in cases of severe weather.
7.2. It is possible that extreme snowfall may make some or all of the management units inaccessible.
7.2.1. In this case, work stoppage may occur only when mutually agreed between the Contractor
and Larimer County.
7.2.2. Work will then resume when it is mutually agreed that weather conditions will allow for the
continuation of the prescribed treatments.
8. Operational Period
8.1. The operational period begins as soon as the Work Order (see Attachment C as a sample) is
approved.
8.2. The Contractor may work Monday through Friday.
8.3. No work will be performed on holidays or weekends.
8.4. The work period is from 7:00 AM to dusk.
8.5. A detailed written Work Order will be agreed to between the Contractor and Larimer County.
5. INSURANCE:
BEFORE submitting your company proposal, confirm with your insurance carrier that your company can meet
the insurance requirements published in the solicitation. Your company insurance coverages should be
correctly noted in the most current EOC. NOTE: All Larimer County contracts require that the Award Vendor
possess appropriate insurance at all times during the contract; these coverages are purchased at the
company's expense. The County's insurance requirements may necessitate a company adding or increasing
coverage/limits, and those changes may impact pricing for the proposed project. These costs must be included
in your pricing at the time of submission and will not be permitted to be added later.
5a. INSURANCE REQUIREMENTS:
Prior to commencement of any work, contractor/vendor shall provide a Certificate of Insurance issued to
Larimer County, 200 West Oak St., Suite 4000, Fort Collins, Colorado 80521 as the Certificate Holder. The
insurance required herein shall be procured and maintained in full force and effect for the duration of the
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Contract or Agreement and shall be written for not less than the following amounts, or greater if required by
law. Such certificate shall be delivered to InsuranceCert@larimer.org.
1. Workers' Compensation and Employers' Liability
1.1. Workers' Compensation: Statutory
1.2. Employer's Liability: $100,000 Each Accident
$500,000 Disease-Policy Limit
$100,000 Disease-Each Employee
1.3. Waiver of Subrogation in favor of Larimer County
1.4. If the contractor/vendor is not required to carry Workers' Compensation coverage per Colorado
Workers' Compensation Act 8-40-202(2)(b) a signed Workers' Compensation waiver must be
provided.
2. Commercial General Liability on an Occurrence Form with minimum limits as follows:
3. Per Occurrence Limit $1,000,000
4. General Aggregate Limit $2,000,000
5. Contractor/Vendor agrees that the insurance afforded the County is primary non-contributory.
6. Automobile Liability Insurance including coverage for all owned, non-owned, & hired autos. Limits to be
as follows:
6.1. Bodily Injury & Property Damage Combined Single Limit $1,000,000
6.2. Lower limits may be accepted if automobiles are not used for transport in relation to goods/service
provided as outlined in agreement (i.e. only commuting to job site).
7. Minimum required limits set forth herein may be met by utilizing a combination of excess/umbrella policies
in conjunction with primary insurance policies if necessary.
8. General Liability and Automobile Liability insurance policies shall include Larimer County and its
elected and appointed officials and employees as additional insureds as their interests may appear.
9. The County reserves the right to reject any insurer it deems not financially acceptable by insurance
industry standards. Insurance Companies shall be licensed to do business in the State of Colorado and
shall have an AM Best rating of not less than A- VII.
10. Notice of Cancellation: Each insurance policy required by the insurance provision of this Contract or
Agreement shall provide the required coverage and shall not be suspended, voided, or canceled. Should
any of the required policies be cancelled before the expiration date, notice shall be delivered to Larimer
County, 200 West Oak St. Suite 4000, Fort Collins, CO 80521 or InsuranceCert@larimer.org.
11. Subcontractors: If subcontractors are used by contractor/vendor in the performance of contracted
services, all subcontractors are required to carry insurance coverage consistent with the limits as listed in
this document and the subcontractor must include Larimer County an additional insured as described in
section V.
ANY DEVIATIONS FROM THE STANDARDS GIVEN ABOVE MUST BE APPROVED BY THE LARIMER
COUNTY RISK MANAGEMENT DIVISION.
Proof of Auto Liability and Workers' Compensation insurance is waived if goods/products are not delivered to a
County facility (delivery is made to roadway or private staging area), or they are delivered by a common carrier
(i.e., private shipper or freight forwarder, etc.).
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6. EVALUATION CRITERIA:
Proposal submittals will be individually and independently evaluated and scored by each Evaluation Committee
Member. The criteria below will be the basis for review of the written proposals. The rating scale will be for
available points; receiving the maximum points available per criteria would be considered an outstanding
rating.
POINTS
CRITERIA SUB-CRITERIA
AVAILABLE
* Does the Contractor have the needed experience, expertise, and
Capability
capability to successfully complete this project?
and 40
* Do the Contractor's references speak to their ability to successfully
Qualifications
complete this project?
* Does the Contractor's approach clearly and comprehensively
describe how they will perform the work needed, complete the
project in the required timeframe, and in accordance with the
scope of work?
* Does the Contractor have a deep understanding of the work
Project needed to complete this project?
35
Approach * Ability to meet schedule & availability requirements for each
individual work order as they arise.
* Does the Contract's description on how they would do additional
work for the homeowner and keep it separate (especially invoicing)
from the work they are performing for Larimer County seem clear
and align with the goals of the County and this grant?
* Is the Contractor's pricing competitive, reasonable, and
Price 25
advantageous to Larimer County?
Maximum Possible Points = 100
7. AWARD AND AGREEMENT:
A formal agreement will be awarded to the vendor with the most responsible, responsive, reasonable proposal,
deemed the best value, best fit, and most advantageous to Larimer County. To assist in the decision for
award: interviews may be held, background checks may be performed, references may be contacted, and
other inquiries may be taken to determine the abilities of the Contractor.
The term of the agreement will be from the date the agreement is executed through the end of the grant period,
8/31/2029.
A Sample of Larimer County's "Professional Services Agreement" is included with this Request for Proposal as
Attachment A - Professional Services Agreement. Any exceptions or requested additions to the attached
agreement must be stated and submitted with your Proposal; these requests will not be accepted after the
Proposal has closed. The County makes no guarantee of any changes or concessions but will review and
consider all requests submitted.
Exhibit D - CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL
AWARDS found at the bottom of Attachment A - Professional Services Agreement may not be changed and
will be part of the contract. Additionally, these contract provisions must be present in any contract between the
Award vendor and any subcontractor performing any portion of the scope of services.
Upon Notice of Award, the Award Vendor will be required to submit a valid Certificate of Insurance (COI) that
meets, at a minimum, the Insurance Requirements published in the solicitation (see example COI below). This
valid COI must be received by Larimer County within 10 calendar days of the Notice of Award and must
include Larimer County listed as Additional Insured and Certificate Holder.
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8. PROPOSAL SUBMITTAL REQUIREMENTS:
Please submit your proposal, addressing each of the following items in the order as outlined
below. Following submission directions detailed starting on page two (2) of this solicitation, submit only the
two (2) files identified below:
* 1 - ORIGINAL proposal - Addressing all of the items provided below. This version will be scored by
each member of the Evaluation Committee.
* 1 - REDACTED proposal - This version will be used to satisfy public records requests. This redacted
file may be the same as the original proposal if your original proposal contains nothing that is
confidential.
Vendor's Original Proposal is to be no more than 50 pages; any pages beyond this maximum will be deleted
and will not be evaluated (i.e. pages 51 through the end of your proposal will be deleted with no review of
content).
Incomplete proposals, proposals that do not adhere to the maximum page, proposals that do not have a signed
signature page, or proposals that do not address each of the following items in the order as outlined below may
be rejected.
1. Signed Signature Page (page 12)
2. Summary of proposal
3. Limitation of Liability
4. Colorado Constitution Article XI, 1 and 2 prohibits the County from pledging credit, providing aid, and
accepting debt/liability of another. Because of this, the County is unlikely to accept a Limitation of Liability
provision in the final agreement.
4.1. Indicate if you require a Limitation of Liability provision.
5. Agreement
The County anticipates that the selected vendor will sign the County's Professional Services Agreement
which is included as Attachment A.
5.1. List any exceptions to the agreements must be stated with your proposal for this project here.
5.1.1. The County makes no guarantee they will change the agreement but may consider exceptions.
6. Complete and submit BYRD Anti-Lobbying Amendment Certification (located on page 11).
7. Qualifications
Explicitly describe/explain how your Company meets or exceeds the QUALIFICATIONS stated earlier in
this RFP.
7.1. Contractor must have at least three (3) years of experience performing wildfire mitigation within the
Home Ignition Zone.
7.2. Contractor must have appropriate licenses and insurance.
8. General Company Information
8.1. Name of firm, phone number, street and mailing addresses, and previous names of firm in last 10
years.
8.2. Date firm was established.
8.3. Describe how the firm is organized.
8.4. Provide licenses held by firm.
9. Company Resources
9.1. Indicate the total number of personnel employed by the company and how many resources there are
in each category (e.g., Administration, Estimating, Project Management, Project Coordinator,
Laborer, Licensed Arborist/Horticulturist, etc.)
9.2. Provide an organizational chart for the resources proposed to be used on this project.
9.3. Indicate the office location this project will be managed through.
9.4. Provide a full list of equipment on hand, owned, and managed by the firm.
10. Key Project Staffing
10.1. Provide names and resumes of proposed key project staff, including the proposed project manager.
10.2. Projects completed by key personnel while employed with other firms may be listed but are to be
clearly identified.
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10.3. Identify staffing's significant experience or attributes which will be useful on this project.
10.4. Identify who will act as the primary contact person to Larimer County.
11. List of Subcontractors
11.1. Provide a list of subcontractors you are planning to use on this project.
11.2. Describe what part of the Scope of Work the subcontractor will be performing.
11.3. Provide a list of qualifications for each subcontractor.
12. Profile Projects
12.1. Provide, as reference, up to five (5) projects, within the past 10 years, projects that are of similar type
and difficulty as this project.
12.1.1. An example of at least one (1) project completed within the past 3 years is requested.
12.1.2. Projects that demonstrate experience of the proposed Project Manager are preferred.
12.1.3. Provide project description that includes the owner reference, project name, overall scope of
work, key subcontractors used, and any unique characteristics and how they relate to this
project's size, scope, and location constraints.
12.1.4. What were the lessons learned on the profile project that will help your project team be more
successful on this project?
12.1.5. Provide a brief discussion of any unusual factors that affected the project delivery (e.g., owner-
initiated delays, additions to the work, etc.).
13. Approach
13.1. Description of your Approach/Plan of Operations to the work outlined in the Scope of Work.
13.1.1. Description of the approach should include sufficient detail and your ability to meet schedule &
availability requirements for each individual work order as they arise.
13.2. There may be some private property locations where the homeowner is willing and wanting to pay
out of their own pocket for additional HIZ mitigation work.
13.2.1. Describe how you would do this additional work and keep it separate (especially invoiced
separately) from the work that Larimer County has authorized.
13.2.1.1. Larimer County will only pay up to $4,000 on any one (1) site.
14. Quality Assurance/Quality Control
14.1. Provide details on your firm's quality control program.
14.2. Explain how your team administers a quality control program during projects, how performance
measures are documented, and how quality issues are addressed.
14.3. Provide examples of when your firm exceeded quality standards, gained industry recognition, or
received quality awards.
15. Safety Record
15.1. Provide the firm's OSHA reportable accident rate, current workman's compensation insurance
multiplier, and experience modification rating (EMR) rating for the last three (3) years.
15.2. Provide the OSHA reportable accident rate on projects managed by the proposed Project Manager
over the three-year period.
15.3. Provide a list of any projects in the last five (5) years that have received an OSHA citation.
16. Insurance Company
16.1. Provide the name, address, and phone number of the firm's insurance agent(s).
16.2. Provide certificate of insurance outlining coverage and policy limits that meet or exceed the
requirements of this RFP including the required waiver of subrogation and additional insured.
16.3. Provide statements to answer the following questions:
16.3.1. Does coverage meet minimum project requirements?
16.3.2. Can this coverage be extended for work on this project?
16.3.3. Can coverage be increased?
16.3.4. Can the County be listed as additional insured?
16.3.5. Are there any current claims that will affect coverage limits available for this project?
17. Pricing
17.1. Complete and submit Attachment B - HIZ Mitigation Pricing Table.
17.1.1. Note: Per 2 CFR Part 200 - 200.324 (d) The following contract types may not be used: 'cost
plus percentage of cost', or 'cost plus percentage of construction cost'.
17.2. Complete and submit Attachment C - Hypothetical Job.
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