Home and Community Based Services - Questions and Answers No. 3

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541519 - Other Computer Related Services 541618 - Other Management Consulting Services 623110 - Nursing Care Facilities (Skilled Nursing Facilities) 624120 - Services for the Elderly and Persons with Disabilities
Posted Date:	Mar 24, 2026
Due Date:	Mar 31, 2026
Solicitation No:	RFP 26-001-71
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:

RFP 26-001-71 Questions and Answers No. 3

Category:

Aging Commission

Status:

Open

Publish Date:

Tuesday, March 24, 2026 - 9:15am

Close Date:

03/31/2026 - 4:00pm

Contact Person:

Sonja Worthy

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Shelby County

Tennessee

Lee Harris, Mayor

Questions and Answers No. 3

ISSUED: March 24, 2026

RFP 26-001-71

Home and Community Based Services

(Aging Commission of the Mid South)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by a potential bidder. Our answers are listed

below in red:

1. In the service delivery section of the "Request for Application of Proposal

Application (RFPA) document, item #1 talks about "availability of funds to support

the cost of providing services to ensure service deliver continues throughout the

contract period and continuation of services occurs until reimbursement of

services is made including required match funding."

As a PERS provider, we usually send out monthly invoices for services. What is

meant by until reimbursement of services is made including requires match

funding?

An organization must have funding to support the delivery of the service until

reimbursement of the services is received. For example service is delivered in

July, organization ask for reimbursement of July expenses on or before August 5,

reimbursement may not arrive until September 5. The organization must have

sufficient funds to support the cost of delivering the service. This item request

you talk about your ability to assure continuity of service provision throughout the

contract period. Providers of PERS will not contractually be requested to assist

with match funding.

2. Item #6 is similar, "What is meant by how information on program income and

donations will be provided to program participants and other interested parties?

PER providers don't usually receive donations or provide them to interested

parties.

As stated in the RFP “13. Voluntary Contributions: Service providers shall

provide service recipients with an opportunity to contribute to the cost of their

service. Services shall not be denied because the older individual or family

caregiver will not or cannot make a voluntary contribution. 45 CFR §1321.9 &

DDA Aging and Disability Program & Policy Manual,4-2-.09(2)(b)” This is a

statutory requirement of any organization accepting funding for the Older

Americans Act.

3. How often does training need to be provided?

The frequency of the training is determined by the provider and the

individual/group receiving. The provider is to provide in detail the training it will

provide based on definition of services found in RFP document.

4. How many individuals need to be included in running a training?

Definition says it can be in individual or group setting.

5. How often does a support group need to meet and what are the qualification?

The frequency of the group meeting is for the proposer to propose. (We don’t

understand qualification in context of question)

6. How many individuals are needed to run a support group?

The definition states “trained individual, moderator, or professional, as required

by state/territory policy, to facilitate caregivers to discuss their common

experiences and concerns and develop a mutual support system. Support groups

are typically held on a regularly scheduled basis and may be conducted in

person, over the telephone, or online”.

Sincerely,

Signed Original on File

Sonja Worthy, Buyer

Purchasing Department

Shelby County Government

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Home and Community Based Services - Questions and Answers No. 3

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