Holly Hill School - Replace Boiler

Project Manual
REPLACE BOILER
PROJECT NO. 2648219
HOLLY HILL SCHOOL
1500 CENTER AVENUE
HOLLY HILL, FL 32117
THE SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
200 NORTH CLARA AVENUE
DELAND, FLORIDA
PRIME/MECHANICAL
DDC ENGINEERING, INC.
4083 S HWY US 1
SUITE 101
ROCKLEDGE, FL 32955
DATE: MARCH 27, 2026
REVISED:
Form Rev: 2019-July-01 Project Manual Cover - Page 1 of 1

TABLE OF CONTENTS
SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
Facility Name: HOLLY HILL SCHOOL
Project Name: REPLACE BOILER
VCS Project No.: 2648219
All references herein that conflict with processes, procedures, or other terms outlined in the Owner
contracts, as associated with this Project, the Owner contracts shall take precedence.
NO. OF
TITLE PAGES
Cover Page 1
Table of Contents 2
Index of Drawings 1
DIVISION 0
NO. OF
DOC. NO. TITLE PAGES
BID REQUIREMENTS AND FORMS
630 Advertisement for Bid 1
631 Instructions to Bidders 5
632 Bid Form 2
A310 Bid Bond Form (AIA Doc) 2
633 List of Subcontractors 1
634 Bidder Project Data Self-Perfomed Portions of Work 2
635 Trench Safety Act Form 1
636 Bid Protest Bond Form 2
CONTRACT DOCUMENTS AND CONSTRUCTION PHASE FORMS
A101-2017 Standard Form of Agreement (Standard Bid) 8
A101-2017 Exhibit A - Insurance and Bonds (Standard Bid) 8
A201-2017 General Conditions of the Contract (Standard Bid) 46
625 N/A N/A
639 Contractor E-Verify Affidavit 1
640 Performance and Payment Bond 2
641 Contractor's Direct Material Purchase Affidavit 1
642 Contractor Acknowledgment Form (Asbestos Survey) 1
G702 Application and Certification for Payment (AIA Doc) 1
G703 Application and Certification for Payment - Continuation Sheet (AIA Doc) 1
655 Partial Receipt and Release 1
G707A Consent of Surety to Reduction in or Partial Release of Retainage (AIA Doc) 1
G707 Consent of Surety to Final Payment (AIA Doc) 1
661 Contractor Affidavit 1
662 Receipt and Release 1
Note:
Project $200,000 or more, utilize the A101-2017 Standard Form of Agreement, A101-2017 Exhibit A and the A201-2017 General
Conditions of the Contract (Standard Bid); project is less than $200,000 utilize the 625 Standard Form of Agreement (Proposals).
Specific documents listed above may not apply to this project. Select "N/A" for document(s) which do not apply to this project.
Required: consult the Owner's Construction Project Manager in charge to make this determination.
Form Rev: 2025-July-02 Table of Contents - Page 1 of 2

Facility Name: HOLLY HILL SCHOOL
Project Name: REPLACE BOILER
VCS Project No.: 2648219
(Insert remainder of specification sections below to complete the table of contents.)
NO OF
SECTION TITLE PAGES
DIVISION 22
221116 Domestic Water Piping 8
DIVISION 23
230500 Basic Mechanical Materials and Methods 11
230513 Motors 6
230519 Meters and Gauges 11
230523 Valves 7
230529 Hangers and Supports 8
230553 Mechanical Identification 8
230593 Testing, Adjusting, And Balancing 23
230716 Equipment Insulation 9
230719 Pipe Insulation 15
230923 Direct Digital Control System 21
232116 Hydronic Piping 13
232123 Hydronic Pumps 7
235233.19 Copper Water-Tube Boilers 10
DIVISION 26
260010 Basic Electrical Requirements 20
260519 Conductors and Cables 7
260526 Grounding and Bonding 11
260533 Raceways and Boxes 15
260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 5
262726 Wiring Devices 10
262813 Fuses 4
262816 Enclosed Switches and Circuit Breakers 7
262913 Enclosed Controllers 15
Form Rev: 2025-July-02 Table of Contents - Page 2 of 2

INDEX OF DRAWINGS
SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
Facility Name: HOLLY HILL SCHOOL
Project Name: REPLACE BOILER
VCS Project No.: 2648219
Complete Index of Drawings information including division headings, page numbers and page titles below:
SHEET TITLE
G001 COVER SHEET
M001 MECHANICAL LEGEND, NOTES
MD100 MECHANICAL DEMOLITION PLANS
M100 MECHANICAL PLANS
M500 MECHANICAL DETAILS
M600 MECHANICAL SCHEDULES
E001 ELECTRICAL LEGEND, NOTES
E100 ELECTRICAL PLANS
E500 ELECTRICAL DETAILS
E600 ELECTRICAL SCHEDULE & ONE-LINE DIAGRAM
P001 PLUMBING LEGEND, NOTES
PD100 PLUMBING DEMOLITION PLANS
P100 PLUMBING PLANS
P500 PLUMBING DETAILS AND RISERS
Form Rev: 2019-July-01 Index of Drawings - Page 1 of 1

ADVERTISEMENT FOR BID
SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
FAC DOCUMENT 630
NOTICE is hereby given that sealed bids for: (Facility Name) HOLLY HILL SCHOOL, (Project Name) REPLACE
BOILER, VCS Project Number 2648219, will be received by the School Board of Volusia County Florida,
until (date) 8/17/26 at (time) 1:00 pm, in the Volusia County Schools Facilities Services Building, at which
time all bids will be publicly opened and read aloud. Bids received after this time will not be accepted.
Bids may be mailed or hand delivered to Volusia County Schools, Facilities Services, 3750 Olson
Drive, Daytona Beach Florida 32124.
A MANDATORY PRE-BID CONFERENCE is scheduled for (date) 7/30/26, (time) 10:00am at (location)
HOLLY HILL SCHOOL, 1500 CENTER AVE, HOLLY HILL, FL 32117. All bidders
must attend. The representative of each bidder shall be an authorized employee of the bidder and
shall sign in accordingly.
Documents, including complete specifications, may be examined by appointment at the office of the
Construction Project Manager of record at Facilities Services, 3750 Olson Drive, Daytona Beach Florida
(386) 947-8786.
BID DOCUMENTS ARE AVAILABLE VIA THE VOLUSIA COUNTY SCHOOLS WEBSITE AT:
https://www.vcsedu.org/facilities-design The documents are in PDF format and may be viewed, printed or
saved to your computer.
A310 Bid Bond Included
(The following sentence applies if the A310 Bid Bond is included for this project) Bids must be accompanied
by a bid bond, certified check or cashier's check in an amount equal to five (5) percent of the total bid.
Bidders for this project are required to hold a current Certificate of Prequalification issued by the School
Board of Volusia County Florida at the time of bid opening. To pre-qualify contact Purchasing, 200 North
Clara Avenue, DeLand Florida 32720; telephone (386)734-7190.
All bids shall be binding for a period of 60 calendar days from the date of bid opening or until School Board
approval of the bid, whichever occurs first. The bid amount of the successful bidder, once approved by
the School Board, shall not be subject to change or withdrawal.
All bids shall be subject to the provisions of the Solicitation, as defined in FAC Document 631, Instructions
to Bidders. It is the sole responsibility of all bidders to fully comply with the provisions of the Solicitation
during this bidding process.
The School Board reserves the right to reject any one or more bids as provided by law.
The School Board of Volusia County Florida
RUBIN COLON, Board Chair
Form Rev: 2024-Dec-06 FAC Document 630 - Advertisement for Bid - Page 1 of 1

INSTRUCTIONS TO BIDDERS
SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
FAC DOCUMENT 631
TO BIDDERS: You are hereby invited to submit a sealed bid for the following project. Bids will be publicly
opened and read aloud at the time and place designated. Bids received after this time will not be accepted.
1. PROJECT INFORMATION
FACILITY NAME: HOLLY HILL SCHOOL
PROJECT NAME: REPLACE BOILER
PROJECT NUMBER: 2648219
OWNER: THE SCHOOL BOARD OF VOLUSIA COUNTY FLORIDA
ENGINEER: DDC ENGINEERING, INC
August 17, 2026 1:00 PM
BID DATE AND TIME:
LOCATION: Volusia County Schools
Facilities Services
Bid Conference Room
3750 Olson Drive
Daytona Beach, Florida 32124
Phone: 386-947-8786
MANDATORY PRE-BID CONFERENCE
DATE AND TIME: July 30, 2026 10:00 AM
LOCATION: HOLLY HILL SCHOOL
1500 CENTER AVE
HOLLY HILL, FL 32117
All Bidders must attend the pre-bid conference. The representative of each Bidder shall be an
authorized employee of the Bidder and shall sign in accordingly.
CONSTRUCTION TIME:
SIXTY (60) consecutive calendar days after written "Notice to Proceed".
BID DOCUMENTS:
Documents, including drawings and specifications, may be examined at the office of:
DDC ENGINEERING, 4083 S HWY US 1, SUITE 101, ROCKLEDGE, FL 32955
Bid documents are available in digital format. Bidders may view, print or save copies of the bid
documents via the Volusia County Schools website at: https://www.vcsedu.org/facilities-design
(Note: documents for proposals not published online.)
BID RESULTS:
The bid results will be available on the district web site at https://www.vcsedu.org/facilities-design
(Note: proposal results not published online.)
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 1 of 5

DIRECTIONS TO SCHOOLS AND FACILITIES
Directions to School Board of Volusia County schools and facilities are available via the district website
at: https://www.vcsedu.org/community-information-services/maps-and-directions.
2. DEFINITIONS
2.1 Contract: (select contract applicable to Project)
Standard Form Agreement between Owner and Contractor, AIA Document A101-2017,
as modified by the Owner and General Conditions of the Contract for Construction, AIA
Document A201-2017, as modified by the Owner.
Standard Form of Agreement Between Owner and Contractor for a Small Project, FAC
Document 625.
2.2 Contractor: The term Contractor as used in this Solicitation shall be defined as provided
in Section 489.105(3), Florida Statutes (2003) and shall be licensed to perform that work
and in direct contractual relationship with Owner.
2.3 Bidder: Contractor which has received a certificate of prequalification by the School Board
in conformance with State Board of Education Rules and School Board Policy 604.
Certificate of prequalification shall only entitle a Contractor to submit a bid and shall not
constitute proof of Bidder's ability to perform a contract or serve as a substitute for any of
the qualifications imposed on Contractor in the Solicitation.
2.4 Lowest Responsible Bidder: A Contractor who has the skills, qualifications, ability and
experience to perform the contract, in all respects, as required by the Solicitation and who
has submitted the lowest responsible bid.
2.5 Non-responsive bid: Shall include, but not be limited to, submission of a subcontractor
without required licensing, submission of incomplete forms or documentation, failure to
demonstrate the skills, qualifications, ability and experience to perform the contract as
required by the Solicitation of both the Bidder and its subcontractor(s), or any other reason
provided by law.
2.6 Self-performance: Performance of work by the Bidder in one or more of the types of work
as disclosed under FAC Document 633, List of Subcontractors, which is undertaken and
completed entirely by his own forces through the use of skilled and unskilled labor,
supervision and equipment owned, operated and controlled by the Bidder without the
assistance, employ, contract or reliance on any third parties, individual or corporate,
except that a total of not more than 10% of the cost of performing the work, that is to be
self-performed, may be expended to utilize outside sources to perform the work and then
only when the third party assistance is so specialized as to be commonly employed in the
industry as it is otherwise not economically reasonable to maintain it internally.
2.7 School Board: The School Board of Volusia County Florida. The term "Owner" may be
used interchangeably.
2.8 Solicitation: Consists of the following documents: Project Manual, Advertisement for Bid,
Drawings, Addenda. The term includes what is generally defined as "Invitation to Bid" and
"Request for Proposals" in Section 287.012, Fla. Stat. (2003).
2.9 Subcontractor: Any person or entity under contract with a Contractor to provide services
or labor for the construction, installation, or repair of an improvement of real property. For
purposes of this Solicitation, this term does not include suppliers who provide only
materials, equipment or supplies to a Contractor.
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 2 of 5

3. PREQUALIFICATION OF BIDDERS
The prequalification process and terms and conditions of certificates of prequalification shall be governed
by Volusia County School Board Policy 604.
A Bidder's failure to hold a certificate of prequalification at the time of bid submittal shall result in the
automatic rejection of that bid.
4. BID SUBMITTAL
Each Bidder, on or before the bid date and time specified above, shall sign and submit, to Volusia County
Schools, Facilities Services, 3750 Olson Drive, Daytona Beach Florida 32124, one (1) original and one (1)
copy of the FAC Document 632, Bid Form, of the Solicitation in the format provided herein, with all bid
information completed and two (2) copies of all other required bid documentation. If bids are delivered by
U.S. mail, or some other form of delivery other than hand-delivery, a return receipt may be requested.
Submittals containing any condition, omissions, unexplained erasures, alterations, items not called for or
irregularities of any kind may be rejected by the School Board. Any additions or deletions made before
bid opening shall be made solely on FAC Document 632, Bid Form. Verbal or digital bid submittals will
not be considered.
Each Bidder's submittal shall be placed in an envelope and sealed and marked with the name of the
project. Required bid documents included with the Bid Form shall be assembled as follows: FAC Document
632 Bid Form, AIA Document A310 Bid Bond (if required for this project), Power of Attorney (if required for
this project), FAC Document 633 List of Subcontractors and then any other documents required. Bid
documents (original set and copy set) shall be stapled or paperclipped, binders of any kind as well as
separation pages should not be used. Failure to submit any bid document or bid information with the bid,
as specified, shall result in the bid being rejected as non-responsive.
The School Board expressly reserves the right to waive minor technicalities, and to use sufficient time to
investigate the bids and the skills, qualifications, experience and ability of the Bidders and its
subcontractor(s) to fully perform the contract requirements. Any refusal by a Bidder or subcontractor(s) to
respond to the School Board's request for information shall deem a bid non-responsive and serve as
grounds for rejection of the bid by the School Board. Any documentation requested by School Board
during this investigation process shall not be deemed a supplement to a bid, but as part of its good faith
investigation process. Any withdrawal of a subcontractor by a Bidder without good cause shown shall
deem a bid non-responsive and serve as grounds for rejection of the bid by the School Board; however, in
no event shall any substitution of a subcontractor result in an increase in the bid amount.
A Bidder's failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, shall
constitute a waiver of the right to protest under Chapter 120, Florida Statutes, or by any other means.
Award of the contract will be made to the lowest responsible Bidder for the actual amount bid; however,
the School Board reserves the right to reject all bids as provided by law.
All bids shall be binding for a period of 60 calendar days from the date of bid opening or until School Board
approval of the bid, whichever occurs first. The bid amount of the successful Bidder, once approved by
the School Board, shall not be subject to change or withdrawal.
5. AIA DOCUMENT A310, BID BOND - REQUIRED
If a Bid Bond is required, the Bid and Bid Bond must be accompanied by a certified check or cashier's
check in an amount equal to five (5) percent of the total bid and shall be made payable to the "School
Board of Volusia County Florida." The bond or check shall be irrevocable for 60 calendar days from the
date of bid opening or until School Board approval of the bid, whichever occurs first.
All Bidders shall submit one (1) copy of the Bid Bond on form AIA Document A310 Bid Bond. Surety
companies providing Bidders' bonds shall be licensed to operate in the State of Florida and shall be rated
"excellent" or better by Best Insurance Rating Guide. The bond shall be signed or countersigned by a
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 3 of 5

Florida Resident Agent. You must provide a signed Power of Attorney for each copy of the bond. A Bidder
may, at its option, submit a certified check from a Florida bank or a cashier's check as bid security, original
and one photostat copy required.
6. SUBCONTRACTOR DISCLOSURE
Bidders shall furnish, on the FAC Document 633, List of Subcontractors form, a full disclosure of
subcontractors to be utilized on the project or a clear representation of the Bidder's intent to self-perform
the work, as defined, as an attachment to FAC Document 632, Bid Form.
7. EXAMINATION OF SITE
Bidders are required to visit the construction site, prior to bidding, compare the Drawings and Specifications
with any work in place and inform themselves of all conditions thereof. Failure to visit site will in no way
relieve the successful Bidder from furnishing materials or performing any work necessary to complete the
project in accordance with the contract documents, and specifications.
8. ADDENDA
Only those Contractors who attend the mandatory pre-bid meeting will be notified via email of the
issuance of Addenda for this project. All addenda will be published on the Owner's website.
(Note: addenda for proposal projects not published online.)
9. PUBLIC ENTITY CRIME INFORMATION STATEMENT
All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for proposals as defined
by Section 287.012(16), Florida Statutes, and any contract document described by Section 287.058,
Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of
Section 287.133, Florida Statutes, which reads as follows:
"A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases or real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under
a contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months
from the date of being placed on the convicted vendor list."
10. BID PROTEST BOND
As a condition precedent to filing a bid protest pursuant to Section 120.57(3)(f), Florida Statutes, a protestor
shall post a bid protest bond consistent with Section 255.0516, Florida Statutes Any failure by a protestor
to file a bid protest bond with the School Board at the time of filing a bid protest shall result in a dismissal
with prejudice of the protest for failure to comply with Section 255.0516, Florida Statutes All bid protests
must be accompanied by a bid protest bond in the form provided herein and a certified check or cashier's
check in an amount consistent with that identified in Section 255.0516(1) or (2), Florida Statutes for this
project.
11. CONTRACTOR ACKNOWLEDGMENT FORM
The successful Contractor shall submit an executed Contractor Acknowledgment Form (included in these
specifications) to Facilities Services before work begins. On this form the Contractor acknowledges that it
has been given access to and has read the asbestos survey, management plan, re-inspection report (if
applicable) and/or the certificate of final inspection (if applicable) for the school it will be working in. Further,
it acknowledges that the Contractor must cease work and notify the project manager and asbestos program
manager in the event of encountering materials not previously identified by the aforementioned reports.
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 4 of 5

This document must be submitted with the executed contract documents.
12. CONTRACT
The successful Bidder shall execute the Contract for the amount as submitted by the Bidder and approved
by the School Board, within ten (10) working days after written notification of acceptance. A binding
contract exists upon the issuance of the School Board's Notice of Acceptance of Bid.
The terms and conditions of this Solicitation shall prevail over any other conflicting language until the award
of the contract to the lowest responsible Bidder and issuance of the School Board's Notice of Acceptance
of Bid.
13. FAC DOCUMENT 640, PERFORMANCE AND PAYMENT BOND - REQUIRED
If a Performance and Payment is required, the successful Bidder shall submit four (4) signed copies of a
Performance and Payment Bond from a surety insurer authorized to do business in the State of Florida
equal to one hundred percent (100%) of the total contract amount. The School Board's standard Bond
Form, included herein, shall be used to submit the information. The Performance and Payment Bond shall
be submitted simultaneously with the execution of the Contract. The Performance and Payment Bond
shall be subject to the provisions of Section 255.05, Florida Statutes, and shall not expire until one (1) year
after the date of the Certificate of Final Payment. The Performance and Payment Bond shall be executed
on the same day as the Contract and shall include a Power of Attorney for each copy of the Bond.
14. LIQUIDATED DAMAGES
The parties acknowledge the School Board will suffer damages if the project has not reached Substantial
Completion and Final Completion on the dates set forth in the Contract. The damages suffered by the
School Board, in the event of a delay, are not readily ascertainable. Due to the difficulty in ascertaining
the damages, the Contractor and the Contractor's surety shall be liable for and shall pay, as liquidated
damages, the sum of THREE HUNDRED dollars and ZERO cents ($300.00) per calendar day for each
calendar day or part thereof, the delay in the project continues beyond the deadline set by the terms of the
Contract for Substantial Completion of the work. The parties acknowledge that these sums are not a
penalty, but are the amount agreed upon by the parties as liquidated damages representing the losses to
the School Board which would be incurred in the event the project is delayed by the Contractor beyond
the date of Substantial Completion and the date of Final Completion as set forth in the Contract.
15. TIME OF THE ESSENCE
Any time periods provided for herein which shall end on a Saturday, Sunday, or a legal holiday shall extend
to 5:00 p.m. of the next business day. Time is of the essence in this Contract.
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 5 of 5