305 - Holiday Decorations

Agency:	City of Cleveland
State:	Ohio
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Jun 23, 2026
Due Date:	Jul 9, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

(This is not an order.)

Page 1 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Mackenzie Yoder

216-265-4685

myoder@clevelandairport.com

Procurement Folder

160321

RFB No.

RFB 3001 202600000000305

RFB Description

Holiday Decorations

RFB Closing Date/Time

July 09, 2026 3:00 PM

Department/Division Public Bid Opening Date/Time

3001

July 09, 2026 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Holiday Decorations

Holiday Decorations at CLE and BKL

Item Quantity/

UOM

Event Date

Service

Dates

From

Catalog

Discount

Department of Port Control

Labor and materials necessary to design, deliver, install and de-install Holiday Decorations for 2026 and Seasonal and promotional displays

in 2026/2027.

Contractor is responsible for all extension cords, anti-trip strips that go over extension cords, 3M hangers for cabochons and wreaths, surge

protectors, and any other materials necessary to secure, hang our mount fixtures and lighting, cords, trees and any other decorations. All

work must be temporary in nature and cause no damage to existing facilities.

Vendor to install Holiday decoration and must be completed no later than 11:59pm on Wednesday November 18, 2026, unless coordinated

with the Department of Port Control. Vendor to de-install all Holiday Decorations, no earlier than January 8, 2027, unless coordinated with

the Department of Port Control.

Seasonal and promotional displays will be installed in conjunction with photo op or Airport campaigns with 1 months notice. All displays

must remain for a minimum of 30 days and be removed upon request.

Vendor to include any price discounts offered if any.

Vendor to include labor rate per hour.

Vendor to install all decorations in Cleveland Hopkins International Airport and Burke Lakefront Airport during the hours of 9pm-3am

Tuesday and Wednesday.

Vendor to de-install all decorations in Cleveland Hopkins International Airport and Burke Lakefront Airport during the hours of 9pm-3am

Tuesday and Wednesday.

1. All products to be leased

2. All materials are replica/artificial unless otherwise agreed upon by Port Control

3. All trees are to be decorated to reflect the themed areas

INVITATION TO BID

(This is not an order.)

Page 2 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Mackenzie Yoder

216-265-4685

myoder@clevelandairport.com

Procurement Folder

160321

RFB No.

RFB 3001 202600000000305

RFB Closing Date/Time

July 09, 2026 3:00 PM

4. All trees should have lights

RFB Description

Holiday Decorations

Department/Division Public Bid Opening Date/Time

3001

July 09, 2026 3:00 PM

Items are to include by not limited to the following:

Exterior near CLE sign

(14) 4-6 deer with white LED lights

(7) Existing trees will be lighted 6 high on trunks and branches w/ white LED lights wound tightly

Ticketing (color theme is CLE blue, green and silver)

(6) Revolving Doors will have

(12) 9 LED lighted garland, no dcor, to go around the top of the doors (2) 9 pieces per door)

(6) 3-4 Large, wooden Green, Blue, Silver Presents with bow on top, 1 per top of each door

(18) Assorted colorful foil wrapped presents, 3 per top of each door

(12) 5,6,7 flocked trees (2 per door)

Concourse A (color theme red and silver)

Throughout concourse on columns

(10) 34 mixed pine cabochons with red bow, red and silver ornaments

Throughout the concourse lattice ceilings

Red and silver alternating round ornaments (3-4) hanging 6 and 4 alternating from beam by fishing wire

(252) A-3

(525) A-6

(108) A-5

(108) A-11

(144) Paninis

INVITATION TO BID

(This is not an order.)

Page 3 of 5

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Mackenzie Yoder

216-265-4685

myoder@clevelandairport.com

Procurement Folder

160321

RFB Closing Date/Time

July 09, 2026 3:00 PM

RFB No.

RFB 3001 202600000000305

RFB Description

Holiday Decorations

Department/Division Public Bid Opening Date/Time

3001

July 09, 2026 3:00 PM

Display at A-8/A-7 open seating area 360 photo opp.

Sleighs with presents, winter trees, winter animals: unlit

3- 7-8 trees with red silver bulbs and decorations red tree skirts

Red orbs and decorated presents to match

One large 5 sleigh with decorated gifts secured inside

One large stuffed reindeer (4 long by 3 high)

Central Checkpoint linear display by bypass door:

10 linear display with snow small silver and gold sleigh (2), silver and gold: 4 small 1.5 snowy trees, 2- 4 lit trees with taped down extension

cords, tree skirts in gold or silver

Concourse B (color theme red and gold)

Throughout the concourse on lattice ceiling:

red and gold alternating round ornaments (3-4) handing 6-4 alternating from beam by fishing wire

(162) B-2

(162) B-5/B-6

(36) B-7

Throughout concourse on columns

(10) 34 mixed pine cabochons with red and gold ornaments and bows

Corner before B-1 on floor and window ledge for layered look Wooded theme:

(3) 8-7 -6 trees lighted with white LED and decorated woodsy theme (owls, bark etc.) with snow and skirting

(1) white deer

(2) green 4trees with appearance of snow and lights

(1) 3 tree with light

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 5

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Mackenzie Yoder

216-265-4685

myoder@clevelandairport.com

Procurement Folder

160321

RFB Closing Date/Time

July 09, 2026 3:00 PM

RFB No.

RFB 3001 202600000000305

RFB Description

Holiday Decorations

Department/Division Public Bid Opening Date/Time

3001

July 09, 2026 3:00 PM

Ship To:

CHIA CENTRAL RECEIVING

19451 FIVE POINTS RD

Cleveland, OH 44135

Vendor Response

Contract Amount

Vendor Response

Vendor Total Amount for Items

Vendor Total Amount for Services

Payment Discount Offer

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 5 of 5

Buyer: Lauren Drake

216-664-2627

LDrake@clevelandohio.gov

Requestor: Mackenzie Yoder

216-265-4685

myoder@clevelandairport.com

Procurement Folder

160321

RFB Closing Date/Time

July 09, 2026 3:00 PM

RFB No.

RFB 3001 202600000000305

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Holiday Decorations

Department/Division Public Bid Opening Date/Time

3001

July 09, 2026 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

This page summarizes the opportunity, including an overview and a preview of the attached documents.

305 - Holiday Decorations

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