Holiday Decor - Downtown San Bruno

Project Description:
This project involves the installation, decoration, and removal of holiday decorations on 60 poles along San Mateo Avenue, in accordance with the specifications outlined below.

Services Required:

1. Preparation and Coordination

   • Conduct a site walkthrough to confirm pole locations and electrical outlet accessibility.
   • Coordinate with relevant authorities for permits and safety requirements.

2. Installation of Decorations

   • Install holiday decor on all 60 poles along San Mateo Avenue.
   • Decorate each pole with lighted garland, ensuring secure attachment and aesthetic consistency.
   • Utilize existing electrical outlets located at the top of each pole for powering the lighted garland.
   • Ensure that the lighted garland does not have a connecting plug at the bottom, as per design specifications.
   • Complete installation as soon as possible, prioritizing safety and quality standards.

3. Quality Assurance

   • Verify that all lighted garlands are securely installed and operational.
   • Test each pole’s lighting for proper functionality.

4. Project Takedown

   • Remove all decorations, lighted garland, and fixtures from the poles by January 3, 2026.
   • Ensure the site is left clean and free of debris upon completion.

Schedule:

• Start Date: As soon as possible
• Completion Date: No later than January 3, 2026

Additional Requirements:

• All work must comply with local electrical codes and safety standards.
• Use weatherproof and durable materials suitable for outdoor use.
• Minimize disruption to pedestrian and vehicular traffic during installation and removal.

Acceptance Criteria:

• Full installation completed by the deadline.
• All decorations properly secured and operational.
• Site restored to original condition upon takedown.

Proposals must include the following elements:

• Contractor’s license number and proof of licensing in California.
• Evidence of registration with the State of California.
• Detailed scope of the proposed work, schedule, and approach.
• Cost breakdown for the entire project, including materials, labor, and any additional expenses.
• Proof of insurance and bonding.
• References of similar projects completed within the last three years.

Proposals must be submitted by November 21, 2025 to:

Travis M. Karlen, Director
Community Services Department

Questions regarding this RFP should be directed to:
Travis M. Karlen

The City of San Bruno reserves the right to evaluate proposals based on experience, qualifications, price, and proposed approach. The selected contractor will be notified and provided with further details for contract execution.

All work must comply with local electrical codes and safety standards.
Use weatherproof and durable materials suitable for outdoor use.
Minimize disruption to pedestrian and vehicular traffic during installation and removal.
Acceptance Criteria:

Full installation completed by the deadline.
All decorations properly secured and operational.
Site restored to original condition upon takedown.