2026 HMA Pavement Repairs

8 40 S. Telegraph Road * Monroe, Michigan 48161 * Phone: (734) 240-5102 * Fax: (734) 240-5101
PROPOSAL
FOR
2026 HMA PAVEMENT REPAIRS
BID OPENING:
Thursday, April 23, 2026, at 10:00 a.m.
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE
James S. Jacobs, Chairman
Dan Minton, Vice Chairman
Jack Thayer, PE, Member
William Kipf, Member
David Kubiske, PE, Member

MONROE COUNTY ROAD COMMISSION
INVITATION TO BID
Sealed bids will be received by the Board of County Road Commissioners of the County of Monroe until
10:00 a.m. local time on Thursday, April 23, 2026, at their office located at 840 South Telegraph Road,
Monroe, Michigan, 48161 for the following:
* 2026 HMA Pavement Repairs
* 2026 Asphalt Rejuvenator Treatment
Bids will be publicly opened and read aloud by the Bid Committee at 10:00 a.m. Proposals may be
downloaded from the Road Commission's website at https://www.mcrc-mi.org/Bids.aspx.
BOARD OF COUNTY ROAD COMMISSIONERS
OF THE COUNTY OF MONROE, MICHIGAN

MONROE COUNTY ROAD COMMISSION
PROPOSAL
2026 HMA PAVEMENT REPAIRS
TO: The Board of County Road Commissioners of the County of Monroe, Michigan
FOR: Pavement repairs consisting of hot mix asphalt cold milling, surface removal, and resurfacing at
various locations in Monroe County, Michigan
Ladies and Gentlemen:
The undersigned bidder hereby affirms that:
1. The proposal is in all respects fair and without any collusion or fraud.
2. The undersigned have examined the site of the proposed project and have made a personal
investigation and estimate of quantities.
3. The undersigned will contract to furnish all labor, equipment, tools, and materials necessary at the
unit prices stated on the attached bid forms and to complete the work in the time specified to the
satisfaction of the Board of County Road Commissioners of the County of Monroe, Michigan.
Company:
Address:
City, State, ZIP:
Telephone:
By:
Title:
Date:
Notes:
1. If the bidder is a partnership, each member must sign the proposal.
2. Corporations must execute the proposal by duly authorized officers in accordance with the Articles
of Incorporation.
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INSTRUCTIONS TO BIDDERS
and
GENERAL CONDITIONS
The Michigan Department of Transportation 2020 Standard Specifications for Construction are incorporated
as part of these bidding documents and shall govern except as provided in the Invitation to Bid, Instructions
to Bidders and General Conditions, and Proposal. Reference to the Department or Commission in the
Michigan Department of Transportation 2020 Standard Specifications for Construction shall mean the
Board of County Road Commissioners of the County of Monroe, hereinafter referred to as "Board," unless
otherwise specified.
OWNER
The owner is the Board of County Road Commissioners of the County of Monroe, also referred to as the
"Board."
ENGINEER
The Engineer is the Superintendent of Maintenance or the individual assigned by the Superintendent of
Maintenance to be in charge of the Contract. The person assigned as the Engineer may be an employee
of the Board, a consultant, or an outside contractor hired by the Board.
BIDDER
The Bidder is one who submits a signed bid with the required documentation directly to the Board at the
time and place specified.
BID FORMS
Sealed proposals must be submitted on the bid forms furnished by the Board. The proposal shall be
submitted in its entirety (pages 1 through 12) with no modifications or changes except as authorized by an
addendum and with no pages removed. All proposals must be filled out in ink or typewritten and shall be
legibly signed, giving the complete name and address of the Bidder.
All bids must be in a sealed envelope and clearly marked "Bid for 2026 HMA Pavement Repairs."
BIDDER'S SURETY
The proposal must be accompanied by a cashier's check, certified check, or a bid bond made payable to
the Board of County Road Commissioners of Monroe County, Michigan in the sum of five percent (5%) of
the amount of the bid. Upon awarding and signing of a contract, or in the event of bid rejection, such bid
surety will be returned to the Bidder. Bids may be held for a period of forty (40) days.
INTERPRETATION AND ADDENDA
All questions about the meaning or intent of the Bidding Documents are to be directed to the Engineer.
Interpretation or clarification considered necessary by the Engineer to such questions will be issued by
Addenda delivered to all parties recorded by the Engineer as having received the Bidding Documents.
Questions received less than seven days prior to the date for opening the bids may not be answered. Only
questions answered by formal written Addenda are binding. Oral and other interpretations or clarifications
will be without legal effect.
OPENING OF BIDS
Bids will be received by the Board at 840 S. Telegraph Road, Monroe, Michigan, 48161 until 10:00 a.m.
local time on Thursday, April 23, 2026, at which time they will be publicly opened and read aloud.
REJECTION OF BIDS
The Board reserves the right to reject any or all bids, including without limitation the right to reject any or all
nonconforming, nonresponsive, unbalanced, or conditional bids and to reject the bid of any Bidder if the
Board believes that it would not be in the best interest of the project to make an award to that Bidder,
whether because the bid is not responsive or if the Bidder is unqualified or of doubtful financial ability or
fails to meet any pertinent standards or criteria established by the Board. The Board also reserves the right
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to waive all informalities in any bid should it be deemed in the best interest of the Road Commission to do
so. Discrepancies between the multiplication of units of work and the unit prices will be resolved in favor
of the unit price. Discrepancies between the indicated sum of any column of figures and the correct sum
will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in
favor of words.
TITLE VI ASSURANCE
The Monroe County Road Commission, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 USC 2000d to 2000d-4) and Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time, hereby notifies all bidders that it assures that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids
in response to this invitation and will not be discriminated against on the grounds of race, color, national
origin, gender, age, or disability in consideration for an award.
PROHIBITION OF DISCRIMINATION
In accordance with Act No. 453, Public Acts of 1976, the Contractor and subcontractors hereby agree not
to discriminate against an employee or applicant for employment with respect to hire, tenure, terms,
conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of
race, color, religion, national origin, age, sex, height, weight, or marital status. Further, in accordance with
Act No. 220, Public Acts of 1976 as amended by Act No. 478, Public Acts of 1980, the Contractor and
subcontractors hereby agree not to discriminate against an employee or applicant for employment tenure,
terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment,
because of a disability that is unrelated to the individual's ability to perform the duties of a particular job or
position. A breach of the above covenants shall be regarded as a material breach of this contract.
SAFETY REQUIREMENTS
The Contractor is responsible for protecting the life and health of all personnel on the project; the safety
and health of the public; and property during the construction of the project in accordance with subsection
104.07.B of the Michigan Department of Transportation 2020 Standard Specifications for Construction.
Prior to the commencement of work, the Contractor must submit a written "Construction Safety Program"
that outlines the plan and procedures for preventing and mitigating accidents on the project and meeting
all health and safety requirements of the contract.
CONTRACT EXECUTION
The Bidder to whom the Contract is awarded shall, within ten (10) calendar days after notice of award, enter
into a written contract with the Board and furnish proof of insurance as hereinafter specified. Failure to
execute the contract or furnish satisfactory proof of insurance will be considered cause for annulment of
award.
PERFORMANCE AND LIEN BONDS
The successful Bidder to whom the contract is awarded shall furnish two (2) surety bonds as follows:
Performance Bond - To the Board of County Road Commissioners of the County of Monroe,
Michigan for the faithful fulfillment of the terms of the contract in the amount of one-hundred (100)
percent of the contract amount
Lien Bond - To the Board of County Road Commissioners of the County of Monroe, Michigan for
the payment of all labor and materials used in the work in the amount of one-hundred (100) percent
of the contract amount
INCREASED OR DECREASED QUANTITIES
The Board reserves the right to increase or decrease quantities from those originally estimated and such
changes will be paid for at the unit price bid so long as the total contract amount is not changed more than
twenty-five (25) percent. Changes in excess of that amount will be individually negotiated.
PROGRESS SCHEDULE
In no case shall any work be commenced prior to receipt of formal notice of award by the Board.
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The low Bidder for the work covered by this proposal will be required to meet with the Board's representative
to review the Contractor's proposed work schedule. The schedule for this meeting will be set within one
(1) week after the low bidder is determined.
The Board's representative will arrange the time and place for the meeting.
TIME OF COMPLETION
Work at the four locations detailed in the Log of Work shall be completed by July 1, 2026.
All contract work shall be completed on or before October 16, 2026.
FAILURE TO COMPLETE ON TIME
Liquidated damages in the amount of $500 per day will be assessed for each calendar day that the work
remains incomplete beyond the completion date.
PAYMENTS TO CONTRACTOR
The Contractor shall invoice the Monroe County Road Commission for their work on the contract. Each
invoice shall contain, at a minimum, the following information: road name and limits, date(s) the work was
performed, pay items, quantities of work completed, and the contract unit prices.
FINAL INSPECTION, ACCEPTANCE, AND FINAL PAYMENT
The Engineer or their designated representative will make an inspection of all work included in the contract
and notify the Contractor of defects to be remedied prior to acceptance and payment.
DISPUTES
The Engineer's written decision on any question arising under the contract between the Board and
Contractor shall be final and binding upon both the Board and the Contractor in the absence of fraud, bad
faith, or abuse of discretion.
ASSIGNMENT CLAUSE
The contract between the Board and the Contractor may not be assigned to a third party without the written
consent of the Board.
TAXES
The Contractor shall include, and will be deemed to have included, in its base bid and contract price all
applicable sales and use taxes which have been enacted into law as of the date the bid is submitted.
EXTENSION OF CONTRACT
Upon mutual agreement of both parties, the Board may extend the length of the contract for up to three
additional one-year terms. The pricing, terms, and conditions of the original contract will remain the same
for any subsequent one-year extensions. Requests for a contract extension must be made in writing to the
Purchasing Agent by February 1.
BOARD RESPONSIBILITY
The Board shall not supervise, direct or have control or authority over, nor be responsible for, the
Contractor's means, methods, techniques, sequences or procedures of construction or the safety
precautions and programs incident thereto, or for any failure of Contractor to comply with laws and
regulations applicable to the furnishing or performance of the work unless otherwise specified in the Special
Provisions. The Board will not be responsible for the Contractor's failure to perform or furnish the work in
accordance with the Contract Documents.
INDEMNIFICATION, DAMAGE LIABILITY, AND INSURANCE
A. Indemnification. The Contractor must hold harmless, indemnify, defend and represent the Board
and its officers, agents, and employees against any and all claims for bodily injury or property
damage, or any other claim arising out of performance of the work on this contract. The Contractor
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will not be responsible for claims that result from the sole negligence or willful acts of said
indemnitee.
B. Workers' Compensation Insurance. The Contractor must carry the necessary Workers'
Compensation Insurance and submit a certification that it carries Workers' Compensation to the
Board.
C. Bodily Injury and Property Damage. The Contractor must carry adequate insurance, satisfactory
to the Board, to afford protection against all claims for damage to public or private property and
injuries to persons arising out of performance of the work. Copies of completed certificates must
be submitted to the Board.
1. General Liability, Bodily Injury, and Property Damage. The Contractor must provide the
following minimum limits of property damage and bodily injury liability:
Bodily Injury and Property Damage Liability:
Each Occurrence $1,000,000
Aggregate $2,000,000
2. Automobile Liability, Bodily Injury, and Property Damage. The Contractor must provide the
following minimum limits of property damage and bodily injury liability:
Bodily Injury Liability:
Each Person $500,000
Each Occurrence $1,000,000
Property Damage Liability:
Each Occurrence $1,000,000
Combined Single Limit for Bodily Injury and Property Damage Liability:
Each Occurrence $2,000,000
3. Umbrella Policy. The Contractor may meet the requirements of the above minimum limits
of bodily injury and property damage liability through an umbrella policy.
D. Additional Insured. The Bodily Injury and Property Damage Policy must include the following
endorsements, verbatim:
"Additional Insured: The Board of County Road Commissioners of the County of Monroe,
the Monroe County Road Commission and its officers, agents, and employees."
"Provide written notice ten (10) days prior to cancellation, expiration, termination or
reduction in coverage for nonpayment of the premium and written notice thirty (30) days
prior to cancellation, expiration, termination or reduction in coverage for all other reasons."
E. Per Project Aggregate. The Bodily Injury and Property Damage Policy must be endorsed with an
endorsement that provides the General Aggregate Limit to each designated construction project.
F. Notice. The Contractor must ensure that all insurance policies and binders include an endorsement
by which the insurer agrees to notify the Department in writing at least 30 days before there is a
cancellation or material change in coverage. The Contractor must stop operations if any insurance
is canceled or reduced and must not resume operations until new issuance is in force.
G. Reports. The Contractor or insurance carrier shall report to the Board any claims received,
inspections made, and the disposition of claims. The Board will withhold final payment release until
either the Contractor pays the claim or until final disposition of the claim by the Contractor's
insurance company has been received by the Board.
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MAINTENANCE OF TRAFFIC
Maintain traffic in accordance with sections 104.07, 104.11, 812, and 922 of the Michigan Department of
Transportation Standard Specifications for Construction and the Michigan Manual of Uniform Traffic Control
Devices (MMUTCD).
The Contractor shall be responsible for the protection of vehicular and pedestrian traffic, work in progress,
and construction workers in the work zone through the implementation of procedures as described in this
proposal, the MMUTCD, the Standard Specifications for Construction, and other applicable state and
federal requirements.
The Contractor shall coordinate this work with any other contractors or maintenance agencies performing
work within the work zone or adjoining areas to avoid conflicts in the maintenance of traffic, construction
signing, and the orderly progress of contract work.
Two-way traffic, with a minimum of one lane of traffic, shall be maintained at all times utilizing lane closures
and flag control.
Signing for lane closures shall be in accordance with the Michigan Department of Transportation
Maintaining Traffic Typicals 101-GEN-SPACING-CHARTS and 110-TR-NFW-2L except that Injure / Kill A
Worker (R5-18b), Work Zone Begins (R5-18c), Speed Limit (R2-1), and End Road Work (G20-2) signs will
not be required where shown.
Maintaining Traffic Typical Description
101-GEN-SPACING-CHARTS "B", "D", and "L" Tables, Channelizing Device Spacing, Sign Border Key, and Roll-Ahead Spacing
110-TR-NFW-2L Lane Closure Utilizing Traffic Regulators on a 2-Lane Undivided Highway
Channelizing devices for lane closures shall be 28-inch traffic cones.
The Contractor shall notify the Engineer a minimum of 48 hours prior to the implementation of any lane
closures.
All work shall be conducted during normal daytime hours unless otherwise approved by the Engineer.
Normal daytime hours are considered to be Monday through Saturday from 7 a.m. to 7 p.m.
Traffic will not be allowed to drive on a milled surface for longer than 48 hours.
No work shall be performed during the Memorial Day, Independence Day, or Labor Day holiday weekends
as defined by the Engineer.
All labor, equipment, temporary signs, and channelizing devices required for maintaining traffic will not be
paid for separately and are included in the unit prices for other items of work.
SPECIFICATIONS
All work not otherwise specified shall be done in accordance with the Michigan Department of
Transportation 2020 Standard Specifications for Construction. Within these specifications, all references
to the Michigan Department of Transportation shall mean the Board.
MATERIALS
All materials shall be in accordance with the Michigan Department of Transportation 2020 Standard
Specifications for Construction.
The Contractor shall submit a job mix formula for each HMA mixture used.
The air void content for all HMA mixtures shall be field regressed to 3.0 percent with liquid asphalt cement.
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The virgin asphalt binder for all HMA mixtures shall be PG 58-28 unless otherwise specified.
QUALITY CONTROL
The Contractor shall prepare and implement a quality control (QC) plan for the production of HMA mixtures
in accordance with the HMA Production Manual.
For each day's production greater than 500 tons, the Contractor must perform a minimum of one QC test
per day for gradation, AC content, and air voids. A copy of the QC test results shall be provided to the
Engineer.
ITEMS OF WORK
Following is a description of the items of work on this contract:
Aggregate Base, Conditioning (Syd) - This item of work shall be in accordance with section 302 of the
Standard Specifications for Construction. This item of work will be used to shape and compact the existing
aggregate base course before paving. The contractor will not be required to provide additional aggregate
to address surface irregularities.
Trenching (Syd) - This item of work shall be in accordance with section 307 of the Standard Specifications
for Construction. This item of work will be used to excavate, shape, and compact trenches along the edge
of the existing pavement to the required width and depth as noted in the Log of Work.
Cold Milling HMA Surface (Syd) - This item of work shall be in accordance with section 501 of the
Standard Specifications for Construction. This item of work will be used for cold milling the existing
pavement to the required depth as noted in the Log of Work. The contractor shall provide temporary ramps
and Bump signs at each end of the repair until the milled surface is covered with hot mix asphalt.
HMA Surface, Rem (Syd) - This item of work shall be in accordance with section 501 of the Standard
Specifications for Construction. This item of work will be used to remove the existing HMA surface to the
required depth as noted in the Log of Work. For full-depth repairs, the Monroe County Road Commission
will provide and deliver Type III barricades and Road Closed signs, and the contractor will be responsible
for operating the traffic control devices.
Pavt for Butt Joints, Rem (Syd) - This item of work shall be in accordance with section 501 of the Standard
Specifications for Construction. This item of work will be used for cold milling butt joints as noted in the Log
of Work. The contractor shall provide temporary ramps and Bump signs at each butt joint until the repair is
resurfaced with hot mix asphalt.
HMA, 4EML (Ton) - This item of work shall be in accordance with section 501 of the Standard
Specifications for Construction, except the air void content for this mixture shall be field regressed to 3.0
percent with liquid asphalt cement.
HMA, 5EML (Ton) - This item of work shall be in accordance with section 501 of the Standard
Specifications for Construction, except the air void content for this mixture shall be field regressed to 3.0
percent with liquid asphalt cement.
MEASUREMENT AND PAYMENT
The Engineer will measure and pay for all items in accordance with the Standard Specifications for
Construction.
The unit prices for all items include the cost of providing temporary signs, channelizing devices, and traffic
regulators for maintaining traffic.
UTILITY COORDINATION
For the protection of underground utilities, the contractor shall notify "Miss Dig" at 1-800-482-7171 or 811
a minimum of three working days, excluding weekends or holidays, prior to excavating, and shall otherwise
fully comply with the provisions of Act 174 of 2013, as amended. Miss Dig members will thus be routinely
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notified. This does not relieve the Contractor of the responsibility of notifying utility owners who may not be
part of the Miss Dig system.
The Contractor shall conduct operations in a manner that ensures that utilities not requiring relocation are
not disturbed.
COMMUNICATIONS
Any questions regarding this bid shall be directed to the person listed below:
Name: Chloe Fults
Phone: 734-240-5109
Email: CFults@mcrc-mi.org
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