2026 HMA Additional ? Bid Package

Road Commission of St. Joseph County
Invitation to Bid: 2026 Additional Paving Projects
Sealed bids will be publicly opened at 10:00 AM, EST on Tuesday, May 5th, 2026, by the St. Joseph County Road
Commission, at 20914 M-86, Centreville, Michigan 49032 for the furnishing of the above materials, services,
equipment, work and/or supplies in accordance with the terms, conditions and specifications as stated herein and
hereto attached.
1. The Road Commission reserves the right to accept any and all alternate proposals, bids or quotes and to
award the contract to other than the lowest Contractor, waive any irregularities or informalities or both, to
reject any and all bids, quotes and proposals, and in general to make the award of the contract in any
manner deemed by the Respective Board, at its sole discretion, to be in the Road Commission's best
interest.
2. The bid must be delivered in person or sent by mail to the St. Joseph County Road Commission, 20914 M-
86, Centreville, Michigan 49032. It shall be in a sealed envelope marked with the name and address of
the vendor on the outside of the envelope. 2026 Additional Paving Projects should also be
highlighted on the outside of the envelope. In addition, if the bid is to be express mailed, "Bid
Documents Enclosed" must be conspicuously marked on the package. Facsimile and/or e-mail
transmitted bids will not be accepted.
3. The bidder shall assume full responsibility for delivery of bids prior to the appointed hour and shall
assume the risk of late delivery or non-delivery regardless of the manner employed for the
transmission thereof. Bids shall be accepted by the Road Commission at any time during the normal
course of business only, said hours being 6:00 am to 4:00 pm, Monday through Thursday, legal holidays
excepted. A contractor may withdraw their bid response by written request at any time prior to the scheduled
bid opening. Any bid received after the scheduled opening time will not be accepted and will be returned
unopened. No bid may be withdrawn, changed, or modified in any way for a period of sixty (60) calendar
days from the date of the bid opening.
4. IT IS UNDERSTOOD THAT THE BOARD OF ST. JOSEPH COUNTY ROAD COMMISSIONERS IS A
GOVERNMENTAL UNIT AND AS SUCH IS EXEMPT FROM THE PAYMENT OF ALL STATE AND
FEDERAL TAXES APPLYING ON THE ABOVE MENTIONED ITEM AND ALL PRICES QUOTED SHALL
NOT INCLUDE ANY SUCH TAX.
5. The total price quoted by the Bidder must be the total cost delivered to the location(s). All goods are to be
shipped F.O.B. Shipments sent C.O.D. without the Road Commission's consent will not be accepted and
will, at the Contractor's risk and expense, be returned. Unauthorized shipments are subject to rejection and
returned at the Contractor's expense.
6. The bidder by execution of the bid thereby declares that the bid is made without collusion with any other
person, firm or corporation making any other bid, or who otherwise would make a bid, and agrees to furnish
all bid items in strict accordance with all Federal Regulatory Measures.
7. All bids must be submitted on the Road Commission's form of bid blank. The bid shall be legibly prepared in
ink or typewriter. Erasures or alterations must be initialed by the bidder.
Submission of a bid will be construed as a conclusive presumption that the vendor is thoroughly familiar with
the Bid Proposal and Specifications and that vendor understands and agrees to abide by each and all of the
stipulations and requirements contained therein.
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8. In the specifications, whenever an article or material is defined by brand name, the name and catalog
number of a particular manufacturer, vendor or a limited description, the term "OR APPROVED EQUAL" is
written. Any reference to a particular manufacturer's product either by brand name or limited description is
only for purposes of setting a standard of performance, quality, composition, construction or size.
9. The Road Commission Board may award bids in whole or parts thereof, reserves the right to reject any and
all bids, waive irregularities in any bid and award the bid in any manner which best fits our needs and
appears to be in the best interest of the Road Commission; the right to waive irregularities in any bid, and
the right to reject bids at the time the bids are evaluated. Best interest will be based on Total Cost of
Ownership principles. TCO identifies all elements impacting the life cycle value of the proposed
commitment.
10. The Road Commission of St. Joseph County reserves the right to terminate the contract without penalty
upon thirty (30) days written notice, due to poor performance or for reasons deemed to be in its best interest.
The Road Commission of St. Joseph County reserves the right to re-award the contract to the second most
qualified vendor, re-propose, re-quote or re-bid the contract or do whatever is deemed to be in its best
interest.
11. Contractors aggrieved by an award of any resulting contract may file a written notice of protest with the
Road Commission within seven (7) calendar days of the award by the Board of County Road
Commissioners.
12. When applicable, due to MIOSHA regulations, contractor must furnish material safety data sheets for their
products.
13. Contractors are encouraged to submit complete and comprehensive data and descriptive literature covering
the items proposed to be furnished. Vendors submitting alternate bids must provide this along with
specifications documenting product is equal to or surpasses the specified bid item. Alternate bids submitted
without the above documentation will be considered nonresponsive and rejected.
14. Prior to furnishing the requested products and services, it shall be the responsibility of the awarded
contractor to obtain all licenses and permits required to complete this contractual service, at no cost to either
Road Commission. These licenses and permits shall be readily available for review by the Administration.
15. All applicable Federal and State laws and rules and regulation over the project shall apply to the project
contract throughout and will be deemed to be included in the contract herein written out in full.
16. The Road Commission of St. Joseph County adheres to Title VI related requirements as outlined in USDOT
Regulation 49 CFR-Part 26, Appendix A of MDOT Bidding Specifications. The Road Commission of St.
Joseph Counties is an Equal Opportunity Agency.
17. The Road Commission of St. Joseph County will not pay fuel surcharges.
18. All documents and correspondence submitted to the Road Commission becomes the property of the Road
Commission and is subject to disclosure under the "Freedom of Information Act". This Act provides for the
complete disclosure of contract and attachments.
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St. Joseph County Road Commission
BID FOR
2026 Additional Paving Projects
The undersigned herein submitted this bid and agrees to enter into an agreement with the Road Commission
of St. Joseph County in accordance with the bid documents. In submitting this complete and signed bid, it is
understood that the right is reserved by the Road Commission to reject any or all bids and to make such award
that is in the best interest the Road Commission.
PROJECT DESCRIPTION:
Pulver Road
2" HMA Top Course with 3' CL II shoulders, traffic control, and permanent pavement markings on
Pulver Road from Johnson Road to M-216 for 1.86 Miles.
S. River Road
2" HMA Top Course with 3' CL II shoulders, traffic control, and permanent pavement markings on S.
River Road from Holtom Road to Covered Bridge Road for 2.03 Miles.
Halfway Road
2" HMA Top Course with 3' CL II shoulders, traffic control, and permanent pavement markings on
Halfway Road from Village of Burr Oak Limits to Fawn River Road for 3.51 miles.
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Attached is the following for the Bidders Information
1.) Bid Schedule
2.) Title Sheet
3.) Special Provision for Acceptance of Hot Mix Asphalt Mixture
4.) Progress Clause
5.) Special Provision for Maintaining Traffic
6.) Detail for Lane Closure
7.) Log of Project
8.) HMA Application Estimate
Subject to Subsection 102.17 of the 2020 Standard Specifications for Construction, the bidder agrees to pay to
the St. Joseph County Road Commission the bid guaranty sum of 10% of the total bid amount if the bidder fails
to provide the required materials and/ or execute the contract in accordance with Subsection 102.15 of the
2020 Standard Specifications for Construction.
INDEMNIFICATION
SJCRC will not be responsible for injury to contractor's employees, sub-contractors, or to third parties caused
by the contractor's agents, servants or employees. Therefore, the contractor agrees to incorporate the below
hold harmless agreement into the required insurance and to be evidenced by being contained in the certificate
of insurance. Further, the below listed indemnification is incorporated and is part of the subject contract.
"The contractor agrees to protect, defend, indemnify and hold the SJCRC and its commissioners, officers,
employees and agents free and harmless from and against any and losses, penalties, damages, settlements,
costs, charges, professional fees, or other expenses or liabilities of every kind and character arising out of or
relating to any and all claims, legal fees, liens, demands, court costs, obligation, actions, proceedings or
causes of action of every kind and character in connection with or arising directly or indirectly out of this
agreement and/or the performance hereof. Without limiting the generality of the foregoing, any and all such
claims, etc. relating to personal injury, death, damage to property, defects in materials or workmanship, or any
actual or alleged violation of any applicable statute, ordinance, administrative order, rule or regulation, or
decree of any court, shall be included in the indemnity hereunder".
"The contractor further agrees to investigate, handle, respond to, provide defense for and defend any such
claims, etc. at his sole expense and agrees to bear all other costs and expenses related hereto, even if it
(claims, etc.) is groundless, false or fraudulent. In any case in which this indemnification would violate legal
prohibition, the foregoing provision concerning indemnification shall not be construed to indemnify the SJCRC
for damage arising out of bodily injury to persons or damage to property caused by or resulting from the sole
negligence of the SJCRC, its commissioners, officers, employees or agents".
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INSURANCE
If awarded the bid, Bidder agrees to procure and maintain the following insurance coverage, naming the St.
Joseph County Road Commission as "Additional Insured", and furnish a proof of the Certificate of Insurance
to the SJCRC:
A. Comprehensive General Liability including $1,000,000 per occurrence and
$2,000,000 aggregate
1. Products and completed operations
2. Broad form property damage
3. Premises operations
4. Broad form contractual
5. Personal injury
B. Workers' Compensation Employers Liability Statutory
Coverage and Employer's Liability Limits of: $500,000/$500,000/$500,000
C. Automobile liability including hired and leased $1,000,000 CSL or $500,000 per person
vehicles owned and non-owned autos $1,000,000 per accident $500,000
Property damage
Personal Injury Protection - Statutory Limits and Property Protection Insurance - $1,000,000 Limit.
Certificate shall provide for thirty (30) days notice to the Road Commission prior to cancellation.
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2026 Additional Paving Projects
Pulver Road from Johnson Road to M-216 (1.86 Miles Overlay)
S. River Road from Holtom to Covered Bridge Road (2.03 Miles Overlay)
Halfway Road from Burr Oak Village Limits to Fawn River Road (3.51 Miles Overlay)
St. Joseph County Road Commission
BID SCHEDULE
NO. ITEM UNIT QTY. UNIT PRICE EXTENSION
1.00 Mobilization, Max. 10% LS 1.00
2.00 Project Cleanup LS 1.00
3.00 Minor Traf Devices LS 1.00
4.00 Traf Regulator Control LS 1.00
7.00 HMA, 4EL Ton 10,610
8.00 Sign, Type B, Temp, Prismatic, Furn Sft 960
9.00 Sign, Type B, Temp, Prismatic, Oper Sft 960
10.00 Shld, CL II Ton 4,341
11.00 Pavt Mrkg, Waterborne, 4 inch, Yellow Ft 29,122
12.00 Lighted Arrow, Type B, Furn Ea 6
13.00 Lighted Arrow, Type B, Oper Ea 6
BID FORM 00400-2

2026 Additional Paving Projects
Pulver Road from Johnson Road to M-216 (1.86 Miles Overlay)
S. River Road from Holtom to Covered Bridge Road (2.03 Miles Overlay)
Halfway Road from Burr Oak Village Limits to Fawn River Road (3.51 Miles Overlay)
St. Joseph County Road Commission
BID SCHEDULE
NO. ITEM UNIT QTY. UNIT PRICE EXTENSION
14.00 Pavt Mrkg, Wet Reflective, Type NR, Tape, 4 inch, Yellow, Temp Ft 1,735
15.00 Pavt for Butt Joints, Rem Syd 1,500
17.00 HMA Approach Ton 220
Total
Name of Bidder
Is 10% Bid Guaranty Attached to Bid Schedule
BID FORM 00400-3

ST. JOSEPH COUNTY ROAD COMMISSION
N
2026 Countywide Additional Paving Projects W E
S
Pulver Road
2" HMA Top Course with 3' CL II shoulders, pavement
markings and traffic control on Pulver Road from Johnson
Road to M-216 for 1.86 Miles
South River Road
2" HMA Top Course with 3' CL II shoulders, pavement
markings and traffic control on South River Road from
Covered Bridge Road to Holtom Road for 2.03 Miles
Halfway Road
2" HMA Top Course with
3' CL II shoulders, pavement
markings and traffic control on
Halfway Road Fawn RIver to
ST. JOSEPH COUNTY ROAD COMMISSION Burr Oak Village Limits 3.51
Miles
20914 M-86
CENTREVILLE, MI 49032
PREPARED UNDER SUPERVISION OF:
EXCEPT WHERE OTHERWISE INDICATED ON THESE PLANS OR IN THE PROPOSAL AND
SUPPLEMENTAL SPECIFICATIONS CONTAINED HEREIN, ALL MATERIALS AND WORKMANSHIP
SHALL BE IN ACCORDANCE WITH THE M.D.O.T. STANDARD SPECIFICATIONS FOR CONSTRUCTION,
Kevin Stack, PE DATE 2020 EDITION.
Eng No: 6201063844 Exp: 05/30/26 FOR PROTECTION OF UNDERGROUND UTILITIES, THE CONTRACTOR SHALL CALL (800) 482-7171
OR 811 A MINIMUM OF THREE (3) WORKING DAYS (EXCLUDING WEEKENDS AND HOLIDAYS) PRIOR
TO EACH EXCAVATION IN THE VICINITY OF UTILITY LINES. ALL "MISS DIG" PARTICIPATING
MEMBERS WILL THUS BE ROUTINELY NOTIFIED. THIS DOES NOT RELIEVE THE CONTRACTOR OF
THE RESPONSIBILITY OF NOTIFYING UTILITY OWNERS WHO MAY NOT BE PART OF THE "MISS DIG"
ALERT SYSTEM.
DESIGNED IN ACCORDANCE WITH PM GUIDELINES AS DETAILED IN THE GEOMETRIC DESIGN
GUIDELINES FOR FEDERAL/STATE FUNDED LOCAL AGENCY PROJECTS. DATED 2017. THE
CONTRACTOR SHALL PRESERVE ALL GOVERNMENT PROPERTY CORNERS.
ST. JOSEPH COUNTY ROAD COMMISSION
Garrett Myland, Managing Director, PE DATE

St. Joseph County Road Commission
SPECIAL PROVISION
FOR
ACCEPTANCE OF HOT MIX ASPHALT MIXTURE
SJCRC:GM 1 of 7 3-23-18
a. Description. This special provision provides sampling and testing requirements for local
agency projects using the roller method and the nuclear density gauge testing. Provide the hot
mix asphalt (HMA) mixture in accordance with the requirements of the standard specifications,
except where modified herein.
b. Materials. Provide aggregates, mineral filler (if required), and asphalt binder to produce
a mixture proportioned within the master gradation limits shown in the contract, and meeting the
uniformity tolerance limits in Table 1.
Table 1: Uniformity Tolerance Limits for HMA Mixtures
Parameter Top and Leveling Course Base Course
Number Description Range 1 (a) Range 2 Range 1 (a) Range 2
1 % Binder Content -0.30 to +0.40 0.50 -0.30 to +0.40 0.50
# 8 and Larger Sieves 5.0 8.0 7.0 9.0
2 # 30 Sieve 4.0 6.0 6.0 9.0
# 200 Sieve 1.0 2.0 2.0 3.0
3 Crushed Particle Content (b) Below 10% Below 15% Below 10% Below 15%
a. This range allows for normal mixture and testing variations. The mixture must be proportioned to
test as closely as possible to the Job-Mix-Formula (JMF).
b. Deviation from JMF.
Parameter number 2 as shown in Table 1 is aggregate gradation. Each sieve will be evaluated
on one of the three gradation tolerance categories. If more than one sieve is exceeding Range 1
or Range 2 tolerances, only the one with the largest exceedance will be counted as the gradation
parameter.
The master gradation should be maintained throughout production; however, price adjustments
will be based on Table 1. Aggregates which are to be used in plant-mixed HMA mixtures must
not contain topsoil, clay, or loam.
c. Construction. Submit a Mix Design and a JMF to the Engineer. Do not begin production
and placement of the HMA until receipt of the Engineer's approval of the JMF. Maintain the binder
content, aggregate gradation, and the crushed particle content of the HMA mixture within the
Range 1 uniformity tolerance limits in Table 1. For mixtures meeting the definition of top or
leveling course, field regress air void content to 3.5 percent with liquid asphalt cement unless

SJCRC:GM 2 of 7
specified otherwise on HMA application estimate. For mixtures meeting the definition of base
course, field regress air void content to 3.0 percent with liquid asphalt cement unless specified
otherwise on HMA application estimate.
Ensure all persons performing Quality Control (QC) and Quality Assurance (QA) HMA field
sampling are "Local Agency HMA Sampling Qualified" samplers. At the Pre-Production or Pre-
Construction meeting, the Engineer will determine the method of sampling to be used. Ensure all
sampling is done in accordance with MTM 313 (Sampling HMA Paving Mixtures) or MTM 324
(Sampling HMA Paving Mixtures Behind the Paver). Samples are to be taken from separate
hauling loads.
For production/mainline type paving, obtain a minimum of two samples, each being 20,000 grams,
each day of production, for each mix type. The Engineer will sample and maintain possession of
the sample. Sampling from the paver hopper is prohibited. Each sample will be divided into two
10,000 gram parts with one part being for initial testing and the other part being held for possible
dispute resolution testing. Obtain a minimum of three samples for each mix type regardless of
the number of days of production.
Obtain samples that are representative of the day's paving. Sample collection is to be spaced
throughout the planned tonnage. One sample will be obtained in the first half of the tonnage and
the second sample will be obtained in the second half of the tonnage. If planned paving is reduced
or suspended, when paving resumes, the remaining sampling must be representative of the
original intended sampling timing.
Ensure all persons performing testing are Bit Level One certified or Bit QA/QC Technician
certified.
Ensure daily test samples are obtained, except, if the first test results show that the HMA mixture
is in specification, the Engineer has the option of not testing additional samples from that day.
At the Pre-Production or Pre-Construction meeting, the Engineer and Contractor will collectively
determine the test method for measuring asphalt content (AC ) using MTM 319 (Determination of
Asphalt Content from Asphalt Paving Mixtures by the Ignition Method) or MTM 325 (Quantitative
Extraction of Bitumen from HMA Paving Mixtures). Back calculation will not be allowed for
determining asphalt content.
Material acceptance testing will be completed by the Engineer
within 14 calendar days, except holidays and Sundays, for projects with less than 5,000 tons (plan
quantity) of HMA and within 7 calendars days, except holidays and Sundays, for projects with
5,000 tons (plan quantity) or more of HMA, after the Engineer has obtained the samples. QA test
results will be provided to the Contractor after the Engineer receives the QC test results. Failure
on the part of the Engineer or the laboratory to provide Quality Assurance test results within the
specified time frame does not relieve the Contractor of their responsibility to provide an asphalt
mix within specifications.