Historic Courthouse Elevator Replacement Project

BID PROPOSAL FOR THE PROVISION AND INSTALLATION
OF A REPLACEMENT ELEVATOR WITHIN THE HISTORIC COURTHOUSE
WASHINGTON COUNTY MN
2026

BID SUBMITTAL FORM
Washington County Historic Courthouse
Elevator Replacement
IN SUBMITTING THIS BID ELECTRONICALLY, I HEREBY CERTIFY THAT I HAVE RECEIVED AND
READ THE FULL PROPOSAL INCLUDING ALL PLANS, SPECIFICATIONS, AND ADDENDA
NAME OF FIRM
ADDRESS
PRINCIPAL CONTACT PERSON
______________________
AREA CODE-TELEPHONE NUMBER
____________________________________________________________
PRINCIPAL CONTACT PERSON EMAIL ADDRESS
SIGNATURE DATE

Equipment and Materials: $_____________________________________
Labor: $_____________________________________
Any Additional Expenses: $_____________________________________
Total Bid Amount: $ ____________________________________

Washington County
Historic Courthouse Elevator Replacement Stillwater, MN
BIDS FOR THE PROVISION AND INSTALLATION OF A REPLACEMENT ELEVATOR WITHIN THE HISTORIC
COURTHOUSE will be received in the form of an electronic copy submitted via QuestCDN.com until 2:00
p.m., on Tuesday, June 30, 2026. Pursuant to Minnesota statute 471.345 SubD. 18 and Washington
County contracts policy #1201, only electronic bidding will be allowed for this project.
The Board of County Commissioners reserves the right to accept or reject any or all bids or parts of bids
and to waive informalities therein. BIDS CONTAINING ANY ALTERATION OR ERASURE WILL BE REJECTED,
UNLESS THE ALTERATION OR ERASURE IS CORRECTED AS HEREIN PROVIDED. AN ALTERATION OR
ERASURE MAY BE CROSSED OUT AND THE CORRECTION THEREOF PRINTED IN INK OR TYPEWRITTEN
ADJACENT THERETO AND INITIALED IN INK BY THE PERSON SIGNING THE BID. ALTERATIONS MADE IN
PENCIL WILL BE REJECTED.
TO THE WASHINGTON COUNTY, MINNESOTA:
In accordance with the advertisement of the County, inviting proposals for the delivery of materials
and/or equipment hereinbefore named, and in conformity with the Contract, Plans, Specifications and
Special Provisions pertaining thereto;
(I) (We) agree to furnish and deliver all materials and/or equipment and to do and perform all necessary
work, in accordance with the Specifications and Special Provisions contained herein.
(I) (We) hereby certify that (I) (we) (am) (are) the only person interested in this proposal as principal;
that this proposal is made and submitted without fraud or collusion with any other person, firm or
corporation whatsoever; that an examination has been made of the site of the Contract form, together
with the Specifications, and Special Provisions.
(I) (We) further propose to sign the form of Contract within 10 days after receiving written notice of
award.
(I) (We) agree to all the provisions of Minnesota Statute Section 181.59.

Washington County
Historic Courthouse Elevator Replacement Stillwater, MN
1.0 INSTRUCTIONS TO BIDDERS
1.1 BIDS FOR the Provision and Installation of an elevator within the Historic Courthouse will be received until 2:00
p.m., on Tuesday, June 30, 2026 in the form of an electronic copy submitted via QuestCDN.com. Pursuant to
Minnesota Statute 471.345 Subd. 18 and Washington County contracts policy #1201, only electronic bidding will
be allowed for this project.
Electronic Bids will be opened and read publicly at 2:00 p.m on the aforesaid date at Washington County
Government Center, 14949 62nd St. North, Stillwater, MN 55082. Contracts are not net until Washington County
awards the contract at a public meeting. The Washington County Building Services Division (herein referred to
as the County) will administer the contract for this project.
1.2 This BID proposal package contains the following:
1.0 Instructions to Bidders
2.0 General Requirements
3.0 Specifications and Drawings
Attachment A - A2 Responsible Contractor Verification and Certification of Compliance
Attachment B Vendor/Contractor Acceptable Use Policy
Attachment C Bid Proposal Form
Attachment D Customer References
1.2 Intent of Documents. It is the intent of this document for the successful Bidder to provide the equipment, labor
and materials for the provision and installation of an elevator within the Historic Courthouse system as
described in the specifications herein.
1.3 Lowest Responsible Bidder: The County will award this contract to the Lowest Responsible Bidder.
1.4 In case of a difference between written words and figures in a proposal, the amount stated in figures shall
govern.
1.5 In case of unit price difference from extended figure, the unit price shall govern.
1.6 Revisions or interpretations made by the County shall be by addendum issued prior to the date set for bid
opening. Any explanation desired by Bidders must be requested from the County's authorized representative in
writing, and if explanation is necessary, a reply will be made in the form of an addendum, to be disseminated in
the same manner as the bid document. Information obtained from an unauthorized officer, agent, or employee
of Washington County or any other person shall not affect the obligations assured by the Bidder nor relieve him
from fulfilling any of the conditions therein. For the purpose of this bid, the County's authorized representative
is Christina Mastro, christina.mastro@washingtoncountymn.gov.
1.7 All bids must comply with and not deviate from the provisions of the contract documents.

Washington County
Historic Courthouse Elevator Replacement Stillwater, MN
1.8 The County reserves the right to accept or reject any or all bids and to waive any defects or technicalities or to
advertise for new bids where the acceptance, rejection, waiving, or advertising of such would be in the best
interest of the County.
1.9 In addition to the base bid price, the bid award shall be based on, but not necessarily limited to
the Bidder's adherence to all bid requirements.
The County reserves the right to determine, in its sole and absolute discretion, whether the Bidder is both a
responsive and a responsible Bidder, and satisfactorily meets criteria established in this invitation to bid
1.10 The County reserves the right to disqualify any bid, before or after opening, if there is evidence of collusion with
intent to defraud, or other illegal practices upon the part of the Bidders, or for noncompliance with the
requirements of these documents.
1.11 Any modifications, insertions, deletions, or changes, except as caused by a County addendum, made on any
material contained on the proposal sheets may be cause for the rejection of the proposal. Should any Bidder
wish to submit amplifying data with this proposal, it should make a statement on the bottom of the proposal
that such amplifying material is a part of the bid and attach said material to the proposal form.
1.12 The County is not responsible for locating or securing any information which is not identified on the proposal
and is reasonably available to the Bidder. Accordingly, to ensure that sufficient information is available, the
Bidder must furnish as a part of its proposal all descriptive material necessary for the County to 1.) determine
whether the service offered meets the requirements of the contract documents, and 2.) establish exactly what
the Bidder proposes to furnish as to supplies, equipment, and services.
1.13 The County shall not physically release or return to the Bidder any proposal for the purpose of modification,
withdrawal, or any other purpose whatsoever, until after the proposals are officially opened and acknowledged,
and no proposal may be withdrawn for a period of thirty (30) days from the official opening thereof. However, a
proposal may be withdrawn any time prior to the bid opening date.
1.14 NON-EXCLUSION OF REMEDIES: Any right or remedy on behalf of the County or on behalf of any entity
possessing the right or permission to buy under these specifications, including, but not limited to, any guaranty
or warranty or any remedy for Contractor's non-performance, shall be in addition to, not a limitation of, any
right or remedy otherwise available by law, equity, or statute.
1.15 All questions should be written and submitted via email to Christina Mastro,
Christina.Mastro@WashingtonCountyMN.gov with the subject line "Elevator Replacement Historic Courthouse".
All written questions sent by June 2, 2026, will be answered via an Addenda on the QuestCDN posting.
2.0 GENERAL REQUIREMENTS
2.1 By submitting a proposal, the Bidder certifies that it is the only party interested in its proposal, and that its
proposal is made and submitted without fraud or collusion with any other person, firm, or corporation
whatsoever.

Washington County
Historic Courthouse Elevator Replacement Stillwater, MN
2.2 The prices quoted on the proposal form shall not increase throughout the contract period. The Bidder certifies
that any and all prices which it may charge under the terms of the contract do not, and will not violate any
existing federal, state, County, or municipal law or regulation concerning price discrimination and/or price fixing.
2.3 The evaluation of bid proposals and the determination as to the quality of the equipment and services offered
shall be the responsibility of the County and will be based on information furnished by the Bidder, or identified
in its proposal, as well as other information reasonably available to the County.
2.4 INDEPENDENT CONTRACTOR: Nothing within the Contract is intended or should be construed in any manner as
creating or establishing the relationship of co-partners between the parties or as constituting the Contractor as
the agent, representative, or employee of the County for any purpose or in any manner whatsoever. The
Contractor is to be and shall remain an independent Contractor with respect to all services performed under this
agreement.
The Contractor will secure, at its own expense, all personnel required in performing services under the Contract.
Any and all personnel of the Contractor or other persons, while engaged in the performance of any work or
services required by the Contractor under this Contract shall have no Contractual relationship with the County
and shall not be considered employees of the County. PW Conf Rm Building Services
2.5 This bid is made up of multiple documents. In the event of any inconsistencies or conflicts between the
documents, the inconsistency or conflict shall be resolved by giving precedence to the Washington County
procurement requirements in Section 1: Instruction to Bidders and Section 2: General Requirements..
2.6 COMPLIANCE WITH LAW: The Contractor shall comply with all applicable Federal law, State statutes, Federal
and State regulations, and local ordinances now in effect or adopted during the performance of the services
herein until completion of said services.
Failure to meet the requirements of the above shall be a substantial breach of the agreement and will be cause
for cancellation of this contract.
2.7 DATA PRACTICES: All data collected, created, received, maintained, or disseminated for any purpose by the
activities of the Contractor, because of this Contract shall be governed by the Minnesota Government Data
Practices Act, Minnesota Statutes Chapter 13 (Act), as amended and the Rules implementing the Act now in
force or as amended. The Contractor is subject to the requirements of the Act and Rules and must comply with
those requirements as if it is a governmental entity. The remedies contained in section 13.08 of the Act shall
apply to the Contractor.
2.8. POSSESSION OF FIREARMS ON COUNTY PREMISES: Unless specifically required by the terms of this contract or
the person it is subject to an exception provided by 18 USC 926B or 926BC (LEOSA) no provider of services
pursuant to this contract or subcontractors shall carry or possess a firearm on County premises or while acting
on behalf of Washington County pursuant to the terms of this Contract. Violation of this provision is grounds for
immediate suspension or termination of this Contract.
2.9 AUDITS, REPORTS, RECORDS, AND MONITORING PROCEDURES/RECORDS AVAILABILITY & RETENTION:
Contractor's books, records, documents, and accounting procedures and practices, and other evidence relevant
to this audit clause are subject to the examination, duplication, transcription and audit by the County and either
the Legislative or State Auditor, pursuant to Minn. Stat. 16C.05. The Contractor agrees to maintain books,

Washington County
Historic Courthouse Elevator Replacement Stillwater, MN
records, documents, accounting procedures and practices, and other evidence relevant to this audit clause for a
period of six (6) years from the date services or payment were last provided or made or longer if any audit in
progress requires a longer retention period.
2.10 EXAMINATION OF DRAWINGS, SPECIFICATIONS AND SITE: Before submitting a proposal, each Bidder shall
familiarize themselves with all ordinances and statutes pertaining to the work and shall carefully examine the
entire contents of the specifications prepared for the work so as to be thoroughly familiar with all the
requirements. Each potential Contractor shall visit the site of the work to be acquainted with all the local
conditions affecting the contract and with the obstacles which may be encountered in doing the work. The
successful Contractor shall not be allowed any extra compensation by reason of any unforeseen difficulties or
obstacles which the Bidder could have discovered or reasonably anticipated prior to the bidding.
2.11 INDEMNIFICATION: The Contractor agrees it will defend, indemnify and hold harmless the County, its officers
and employees against any and all liability, loss, costs, damages, and expenses which the County and its officers,
or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or
omissions of the Contractor in the performance of this Contract.
2.12 INSURANCE: The Contractor agrees that it will at all times during the term of this contract, keep in force the
following insurance protection in the limits specified:
1. Commercial General Liability with Contractual liability coverage in the amount of $1,500,000 per
occurrence with a $3,000,000 aggregate. An excess or umbrella liability policy may be used in
conjunction with primary coverage limits to meet the minimum limit requirements.
2. Automobile coverage in the amount of $1,500,000 on a combined single limit bases and include
hired and non-owned.
3. Worker's Compensation in statutory amount (if applicable) of bodily injury by accident in the amount of
$500,000 each accident, bodily injury by disease in the amount of $500,000 each employee, and bodily
injury by disease in the amount of $500,000 policy limit.
Washington County shall be listed as additional insured as it relates to Commercial General Liability and
Automobile Liability.
Prior to the effective date of this Contract, the Contractor will furnish the County with a current and valid proof
of insurance certificate indicating insurance coverage in the amounts required by this contract. This certificate
of insurance shall be on file with the County throughout the term of the Contract. As a condition subsequent to
this contract, Contractor shall ensure that the certificate of insurance provided to the County will at all times be
current. The parties agree that failure by the Contractor to maintain a current certificate of insurance with the
County shall be a substantial breach of the contract and payments on the contract shall be withheld by the
County until a certificate of insurance showing current insurance coverage in amounts required by the contract
is provided to the County.
Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially
changed, or not renewed without thirty days' notice thereof to the County.

Washington County
Historic Courthouse Elevator Replacement Stillwater, MN
2.13 PERFORMANCE AND PAYMENT BONDS: The Contractor shall furnish a Performance Bond, and Payment Bond if
subcontractors are used. The contract will not be signed until the owner has received the proper bonds specified
under this Article, issued by a bonding company licensed to do business in the State where the work will take
place, and on the current list of Company's Holding Certificates of Authority as acceptable sureties on Federal
Bonds and as acceptable reinsuring companies as published in Circular 570 (Amended) by the Audit Staff Bureau
of Accounts, U.S. Treasury Department. A certified copy of the authority to act must accompany all bonds signed
by an agent.
The performance bond and payment bond shall each be in the amount of 100% of the contract price. Cost of
bond to be incorporated in Contractor's bid.
Duly executed, notarized and updated Acknowledgments of both the Principal and Surety and the Surety's
Power of Attorney must be attached to the required bond.
Bond amounts shall not exceed the single bond limit for the Contractor's bonding company as set forth in the
Federal Register current as of the bid date.
2.14 DAMAGE BY CONTRACTOR: Any damage to the County's property, building or equipment caused by the
Contractor will be the Contractor's responsibility to repair or pay for repairs/replacement of damaged items
within a reasonable time frame established by the County.
2.15 MODIFICATIONS: Any material alteration, modification, variations, or additional tasks to this Contract shall be
reduced to writing as an amendment and signed by the parties. Any alternations, modifications, variations, or
additional tasks deemed not to be material by Contract of the County and the Consultant shall not require
written approval.
2.16 SUBCONTRACTING AND ASSIGNMENT: The Contractor shall not enter into any subcontract for performance of
any services contemplated under this Contract; nor novate or assign any interest in the Contract, without the
prior written approval of the County. Any assignment or novation may be made subject to such conditions and
provisions as the County may impose. If the Contractor subcontracts the obligations under this Contract, the
Contractor shall be responsible for the performance of all obligations by the subcontractors.
2.17 SUBCONTRACTOR PROMPT PAYMENT: Pursuant to Minnesota Statute 471.425 subd. 4a., Contractor shall pay
any subcontractors within 10 days of the Contractor's receipt of payment from the County for undisputed
services provided by the subcontractor. The Contractor shall pay interest of 112 percent per month, or any part
of a month, to the subcontractor on any undisputed amount not paid on time to the subcontractor. The
minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid
balance of less than $100, the Contractor shall pay the actual penalty due to the subcontractor. The
subcontractor shall have third party rights under this Contract to enforce this provision.
2.18 CONTRACTOR DEBARMENT, SUSPENSION AND RESPONSIBILITY CERTIFICATION: Federal Regulation 45 CFR
92.35 prohibits the County from purchasing goods or services with federal money from vendors who have been
suspended or debarred by the federal government. Similarly, Minnesota Statutes, Section 16C.03, subdivision 2,
provides the Commissioner of Administration with the authority to debar and suspend vendors who seek to
Contract with the County. Contractors may be suspended or debarred when it is determined through a duly
authorized hearing process, that they have abused the public trust in a serious manner.