Hingham Town Hall HVAC Maintenance and Repair Invitation For Bid (IFB)

The Town of Hingham seeks electronic bids for on-call, full-service HVAC Mechanical Services to be performed in the Hingham Town Hall Building.

The work under this contract shall consist of On-Call Full-Service HVAC mechanical services to be provided on an as-needed basis in the Town Hall, as well as semi-annual preventative maintenance for the life of the contract. The successful bidder shall provide all labor, materials, equipment, tools, and supervision necessary for the service, maintenance, preventative maintenance, installation, replacement, alteration, and/or repair of mechanical (HVAC) systems and any associated systems in Town Hall directed by Building Maintenance Supervisor in accordance with the specifications and terms and conditions shown herein.

A bid deposit equal to 5% of the value of the total bid is due upon submission of the bid documents.

The initial contract term is 24 months from the fully executed contract date with a 12-month extension option available to the Town. In no case may the contract be extended beyond three years.

Award of a contract does not obligate the Town to engage the Contractor in performing any minimum amount of service during the contract period other than semi-annual scheduled preventative maintenance.

Bids are subject to M.G.L. c.149 §44A-J & to minimum wage rates as required by M.G.L. c. l49 §§26 to 27H inclusive. The Town of Hingham reserves the right to reject any or all bids, waive minor informalities, and to award the contract in the best interest of the Town.

The total estimated value of the contract is up to $150,000.

Contract start date, July 1, 2026