Hilltop-Rosenwald Park Playground Project

Agency:	Town of Smyrna
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	237990 - Other Heavy and Civil Engineering Construction 238990 - All Other Specialty Trade Contractors 423910 - Sporting and Recreational Goods and Supplies Merchant Wholesalers
Posted Date:	Aug 11, 2026
Due Date:	Sep 2, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

LEGAL NOTICE

REQUEST FOR PROPOSALS

The Town of Smyrna will accept proposals for Hilltop-Rosenwald Playground Project. Bidders shall submit sealed quotations in the format specified in the Request for Proposals no later than 10:00 a.m. September 2, 2026 at which time quotations will be publicly opened and read aloud. A mandatory site visit will be held at the park on August 18 and 19 @ 1:00 p.m. A representative from your organization must be present at one of these in order to submit a proposal. No proposal may be withdrawn after the scheduled closing time for a period of 90 days. Proposal documents may be obtained at Town Hall during regular business hours or www.townofsmyrna.org . Quotations should be mailed or hand delivered to:

Purchasing Department
Smyrna Town Hall
Sealed Bid on Hilltop-Rosenwald Playground Project
September 2 @ 10:00 a.m.
315 South Lowry Street
Smyrna, Tennessee 37167

Verbal quotations or quotations received after the closing date will not be accepted. The Town of Smyrna reserves the right to reject any and all quotations, to waive technicalities or informalities and to accept any proposal deemed to be in the best interest of the Town.

All Bidders must be licensed Contractors in the State of Tennessee in strict accordance with State regulations. Bidders shall place their bid in an envelope showing the bidder’s name, license number, expiration, and that part of classification applying to the bid in accordance with Tennessee Contractor’s License Law Section 62-6-119. Please refer to State Licensing Board https://www.tn.gov/commerce/regboards/contractors.html for all applicable licensing laws.

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

RFP DOCUMENT

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LEGAL NOTICE

REQUEST FOR PROPOSALS

The Town of Smyrna will accept proposals for Hilltop-Rosenwald Playground Project.

Bidders shall submit sealed quotations in the format specified in the Request for

Proposals no later than 10:00 a.m. September 2, 2026 at which time quotations will

be publicly opened and read aloud. No proposal may be withdrawn after the scheduled

closing time for a period of 90 days. Proposal documents may be obtained at Town

Hall during regular business hours or www.townofsmyrna.org. Quotations should be

mailed or hand delivered to:

Purchasing Department

Smyrna Town Hall

Sealed Bid on Hilltop-Rosenwald Playground Project

September 2 @ 10:00 a.m.

315 South Lowry Street

Smyrna, Tennessee 37167

Verbal quotations or quotations received after the closing date will not be accepted.

The Town of Smyrna reserves the right to reject any and all quotations, to waive

technicalities or informalities and to accept any proposal deemed to be in the best

interest of the Town.

All Bidders must be licensed Contractors in the State of Tennessee in strict accordance

with State regulations. Bidders shall place their bid in an envelope showing the bidder’s

name, license number, expiration, and that part of classification applying to the bid in

accordance with Tennessee Contractor’s License Law Section 62-6-119. Please refer

to State Licensing Board https://www.tn.gov/commerce/regboards/contractors.html

for all applicable licensing laws.

The Town of Smyrna will not discriminate in the purchase of all goods and services on

the basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

SUBMITTED BY:

Sierra Lowry

Finance Director

TO BE RUN:

August 11, 2026

______________________

COMPANY

TABLE OF CONTENTS

Section I

General Information

Section II

Specifications

Section III

Price Quotation

Section IV - Specification Compliance

Exhibit A - Aerial Photo of Hilltop-Rosenwald Park Area

Exhibit B - Federal Clauses

Page

SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires to accept quotations for Hilltop-Rosenwald Park

Playground Project. The Park is located at 565 Mason Tucker Drive, Smyrna.

Smyrna Parks & Recreation location:

100 East Sam Ridley Pkwy

Smyrna, TN 37167

Site of Project:

565 Mason Tucker Drive

Smyrna, TN 37167

Questions should be directed to Mike Moss, Director, 615-459-9773 or email

mike.moss@townofsmyrna.org.

B. The Town of Smyrna reserves the right to reject any and all quotations, to

waive technicalities or informalities and to accept any proposal deemed to be

in the best interest of the Town. No proposal may be withdrawn after the

scheduled closing time for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications

and not take advantage of any unintentional error or omission, but shall fully

address the full intent and meaning of each aspect of the specifications.

D. Section III, IV and Required Paperwork shall be completed and included as an

integral part of each bidder’s proposal.

E. The Town is a tax-exempt organization.

F. Mail is delivered after 11:00 a.m. Monday through Friday.

G. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964

and Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will

affirmatively insure that in any contract entered into pursuant to this advertisement,

minority business enterprises will be afforded full opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of

race, color, creed, sex, handicap or national origin in consideration for an award.

H. Bid quotations must be submitted on the Town's quotation page(s). No exceptions.

I. Tennessee General Contractor’s License Law

Bidding will be in accordance with the Tennessee General Contractor’s Licensing

Law. Bidders on construction in the amount of $25,000.00 or more must be

licensed contractors as required by the Contractor’s Licensing Act of 1976 (Rev.

1986), Public Chapter No. 822 of the General Assembly of the State of Tennessee.

Bids greater than $25,000 shall contain the following information: the bidder’s

name, license number, expiration date, and that part of classification applying to

the bid on the outside of the sealed bid in accordance with T.C.A. § 62-6-119. Bids

not conforming with this provision shall be disqualified.

J. By submission of this bid, each bidder/proposer and each person signing on behalf

of any bidder certifies, and in the case of a joint bid each party thereto certifies as

to its own organization, under penalty of perjury, that to the best of its knowledge

and belief that each bidder is not on the list created pursuant to T.C.A. § 12-12-

106 Iran Divestment Act. State of TN_Debarred_Vendors.pdf

SECTION II - SPECIFICATIONS FOR HILLTOP-ROSENWALD PARK

PLAYGROUND PROJECT

GENERAL INFORMATION

This project is part of the Community Block Development Grant for this park. The budget

range for playground and related amenities is $320,000-$340,000.

The town desires to replace the existing playground equipment and nearby amenities at

Hilltop-Rosenwald Park for the Parks and Recreation Department. The project includes

purchase and installation of the equipment and any related grade work to the vendor

playground design.

Proposals should be as thorough and detailed as necessary to allow the Town of Smyrna

to properly evaluate the bidder's capabilities to provide the required services.

The selected proposer may be required to participate in a meeting with Town staff and

the Parks and Recreation Advisory Board.

SITE VISIT

Bidders are highly encouraged to attend a site visit to understand conditions of the area.

The site visits will be at 1:00p.m. on Tuesday, August 18 and Wednesday, August 19.

Bidders only need to have a representative at one of these.

PROPOSAL TO INCLUDE

• A concept plan showing all proposed features along with detailed list and

description of components

• Location of the ADA access point

• Itemized costs of playground components, equipment, surface, amenities and

concrete work

• A list of manufacturers, samples of playground surfacing and the surfacing borders

• A complete copy of any warranty offered

• Color photographs of any playground equipment proposed shall be included as

part of your proposal. Please limit your materials to the specific items in your

submittal; it is requested that you not include catalogs or excessive advertising

unless the items are relevant to your proposal.

• Identify all companies anticipated as having major and minor roles in the project

• A schedule for completion of the work as presented in the proposal.

SCOPE OF WORK

1. Demolition in the playground area of the park is not included in the scope of work and

will be completed prior to commencement of this scope of work by town staff.

2. Staff will work with the selected vendor to schedule the work. Vendors must coordinate

the construction to not conflict with ongoing park activities as much as possible. Adjoining

areas and parking lost must be kept clean.

3. Any damage to the park or surrounding areas will be the responsibility of the vendor.

An existing electrical line is located in the playground area.

4. Please refrain from using recycled type playgrounds

5. Please refrain from bubble windows on the playground design

6. Playground to meet current ASTM and IPEMA Standards

7. Adjacent trees can be removed to benefit the playground design if needed.

8. Project related grading will be the responsibility of the contractor

9. Vendor will be responsible to ensure the playground project meets guidelines and

related safety surface tests. HIC (Head Injury Criterion) testing is required for the surface.

PROPOSAL COST

1. The total cost shall include all cost in connection with the proper and successful

completion on the items listed in the proposal; including but not limited to, furnishing all

materials, equipment, supplies, and appurtenances; providing all construction equipment

and tools; and performing all necessary labor and supervision to fully complete the work

presented in the proposal.

2. Any transportation charges shall be included in the total cost.

3. Costs shall include all finish grading to provide a level site to meet the installation

requirements of the proposed materials.

4. Cost shall include

POTENTIAL COMPONENTS BUT NOT LIMITED TO THE FOLLOWING:

• Emphasis on physical activity and exercise for playground structures; climbing,

balancing, overhead challenges, etc.

• Separate Small unit for the 2–5-year-old age group – preferably with a Playcover

Hexagon Shade or similar product

• Separate Larger unit for the 5–12-year-old age group – preferably with a

Playcover Hexagon Shade or similar product

• Dome Climber or similar separate climber

• Crossway Climber or similar climber

• 3 bay arch with 2 belt swings, 1 inclusive swing, 1 generation swing and 1 birds

nest swing or approved equals

• Shade Structure – 20’x20’x8’ Post Hip Shade including a concrete surface under

the shade structure

• 4 – 6’ surface mount benches to be placed under the shade structure

• Playground Surface – playground grade synthetic turf with stone base; to include

a concrete curb. Ensure water can drain under or through the curb where

needed. Installation to follow turf manufacturer’s specifications.

• 1 ADA compliant picnic table located around the playground with ADA access

and on a concrete pad. The existing table pads can be incorporated if your

design allows.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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Hilltop-Rosenwald Park Playground Project

Description

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