Highway 174 Litter Removal

BID REGISTRATION
You MUST register using this form in order to receive notice of any addenda to these
documents. Please fax the completed form to the Administration Department as soon
as possible. It is the vendor's responsibility to verify if addenda have been issued.
Bid Number and Title: 2026-05, Town of Edisto Beach Litter Removal Highway 174
Description: Provide litter collection and removal along Highway 174 rights of ways
from the McKinley Washington Bridge in Charleston County to the causeway into Edisto
Beach in Colleton County.
Receiving Period: July 28, 2026 2:00 p.m.
Bid Opening: July 28, 2026 2:00 p.m.
This form is for bid registration only. Please scroll down for additional information.
BIDDER REGISTRATION
EMAIL THIS FORM BACK IMMEDIATELY
EMAIL: maakhus@townofedistobeach.com
Carefully complete this form and mail or fax it to the Administration Department. You must
submit one form for each bid that you are registering for.
Company Name: ______________________
Contact Person: -----------------------
Mailing Address: ______________________
City: State: Zip Code: ____________________
Phone: E-mail: ---------------------
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Cut along the outer border and affix this label to your sealed bid envelope
to identify it as a "Sealed Bid". Be sure to include the name of the company
submitting the bid where requested.
SEALED BID * DO NOT OPEN
SEALED BID NO.: 2026-05
BID TITLE: Litter Removal Highway 174
DUE DATE/TIME: July 28, 2026, 2:00 pm
--------------
SUBMITTED BY:
(Name of Company)
DELIVER TO: Town of Edisto Beach
Administration Department
2414 Murray Street
Edisto Beach, South Carolina 29438
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Town of Edisto Beach
Administration
Mark Aakhus
Bid #2026 - 05
Litter Removal Highway 174
The Town of Edisto Beach requests the submittal of bids from vendors that are interested in
providing roadside litter removal from the McKinley Washington Bridge to the causeway at
Edisto Beach. Sealed bids will be received in the Administration Department, prior to
2:00p.m, July 28, 2026. Bids will be opened at 2:00p.m., July 28, 2026.
Attached are important instructions and specifications regarding responses to this Bid.
Failure to follow these instructions could result in Bid disqualification.
Questions regarding this bid should be in writing and should reference the above Bid
number. Submit all questions to Mark Aakhus, Town Administrator, via E-
mail maakhus@townofedistobeach.com by July 15, 2026.
Bids may be mailed, express mailed or hand delivered to:
Town of Edisto Beach
Administration Department
2414 Murray Street
Edisto Beach, South Carolina 29438
(843) 869-2505
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TABLE OF CONTENTS
Item Pa e
Bid Summary and Registration 1
Sealed Bid Label 2
Cover Sheet 3
Table of Contents 4
Bidder Instructions and General Information 5-8
Special Conditions 9
Background and Scope of Work 10
Bid Sheet 10
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BIDDER INSTRUCTIONS AND GENERAL INFORMATION
BIDDER INSTRUCTIONS: To ensure acceptance of this bid, follow
these instructions.
BID DOCUMENTS MUST BE DELIVERED TO THE ADMINISTRATION
DEPARTMENT PRIOR TO 2:00P.M. ON THE DATE SPECIFIED. THERE
WILL BE NO EXCEPTIONS.
1. EXECUTION OF BID: Bid must contain an original signature of an authorized
representative in the space provided on the signature page. Bid must be typed or
printed in black ink. Erasable ink is not permitted. Corrections made by bidder to any
bid entry must be initialed by the person who signs the bid.
2. BID OPENING: It is the responsibility of the bidder to assure that their bid is delivered at
the proper time and place prior to the bid opening. All bid openings shall be public, at
2:00 p.m., on the date specified in the Notice to Bidders. Bids, which for any reason
are not so delivered, will not be considered. BID SUBMITTAL FORMS USING
FACSIMILE OR EMAIL WILL NOT BE ACCEPTED.
NOTE: Bidders may call the Administration Department for bid results. The
telephone number is (843) 869-2505 extension 200. Bid files may be examined
during normal working hours by appointment.
3. TAXES: Bidders are responsible for the payment of any applicable taxes that are
connected to the purchase of any materials or subcontractors used in the execution
of this bid.
4. MISTAKES: Bidders are required to examine the specifications, delivery schedule, bid
prices and all instructions pertaining to the requirements of this bid. Failure to do so
will be at bidder's risk. In case of a mistake in extension of a unit price, the unit price
will govern. Corrections made by bidder to any bid entry must be initialed by the
person who signs the bid.
5. INVOICING AND PAYMENT: The successful bidder shall submit a properly certified
invoice to the Town at the prices bid. An original invoice shall be submitted to the
appropriate User Department at 2414 Murray Street, Edisto Beach, South
Carolina 29438. The vendor shall include the bid number and/or the purchase order
number on all invoices. Invoices will be processed for payment when approved by
the user department.
6. CONFLICT OF INTEREST: All bidders must disclose, with their bid, the name of any
officer, director or agent who is also an employee of the Town or any of their
agencies. Furthermore, all bidders must disclose the name of any Town employee
who owns, directly or indirectly, any interest of any amount in the bidder's firms or
any of their branches.
7. ADDENDUM: Any changes in the bid shall be made in the form of a written addendum by
the User Department. No other person shall be authorized to make changes verbally
or in writing. If an addendum is issued, the addendum sheet must be signed by
the bidder and emailed to maakhus@townofedistobeach.com.
8. LIABILITY: The vendor shall hold and save the Town, its officers, agents and employees
harmless from liability of any kind in the performance of this bid and against claims
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by third parties resulting from the supplier's breach of contract or the supplier's
negligence.
9. SEALED BIDS: All bid submittals must be completed and submitted in a sealed parcel.
(DO NOT INCLUDE MORE THAN ONE BID SUBMITTAL PER ENVELOPE. BID
SUBMITTAL SHALL INCLUDE ONE (1) ORIGINAL) the Original bid submittal(s)
shall be submitted on the forms provided by the Town of Edisto Beach. All bids are
subject to the conditions herein; failure to comply will subject bid to rejection.
GENERAL INFORMATION
1. DEFINITIONS: The term "Town" means the Town of Edisto Beach, South Carolina, and
its authorized designees, agents or employees.
2. AWARD(S): The award of this bid shall be based on low bid meeting specifications and
other criteria as specifically called out in this document. As the best interest of the town
may require, the right is reserved to make award(s) by individual item, group of items or
as indicated in the bid form; to reject all bids or waive any minor irregularities or
technicalities in bids received. The Town will not accept the bid of vendors or contractors
who are delinquent in the payment of taxes, licenses, or any other money due by them
to the Town. This solicitation does not commit the Town to award a vendor or to pay for
any costs incurred in the preparation of the bid; or to procure or contract for any articles
of goods or services. In determining the lowest responsive and responsible bidder, in
addition to price, the following may be considered:
* The ability, capacity, equipment and skill of the bidder to fulfill the contract.
* Whether or not the bidder can fulfill the contract within the time specified, without
delay or interference.
* The character, integrity, reputation, judgment, experience and efficiency of the
bidder.
* The previous and existing compliance by the bidder with laws and ordinances
relating to the contract.
* The sufficiency of the financial resources to fulfill the contract to provide the goods
and/or services.
* The quality, availability and adaptability of the suppliers or contractual services to the
particular use required.
* The ability of the bidder to provide future maintenance and service, as required or
needed.
* The number and scope of conditions attached to the bid.
* Whether the bidder has failed to fully perform prior contracts to the Town's
satisfaction, or is past due, delinquent, or owes the Town any money of any type.
3. NON-CONFORMANCE TO BID CONDITIONS: Services not delivered as per delivery
date in bid and purchase order may result in bidder being found in default, in which
event any and all re-procurement costs may be charged against the defaulting vendor.
This non-conformance to bid conditions may result in immediate cancellation of the
purchase order.
4. ASSIGNMENT: Any contract issued pursuant to this bid and the monies which may
become due herein is not assignable except with the prior written approval of the Town
Administrator.
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5. DISPUTES: In the event of any doubt or difference of opinion as to the methods
provided herein, or the level of performance rendered, the decision of the user
department director shall be final and binding on both parties.
6. PLACING OF ORDERS: The award of this bid does not constitute an order. Before any
services can be performed, the successful bidder must receive written or oral notification
in accordance with the practices of the User Department.
7. PRECEDENCE: Any requirement set forth in any section of the bid documents shall be
binding as if called for by all sections. If there is a difference in the terms anywhere in
this document, the most restrictive shall prevail.
8. ADDITIONS/REVISIONS/DELETIONS: Additions, revisions or deletions to the general
conditions, specifications or bid price sheets that change the intent of the bid will cause
the bid to be non-responsive and the bid will not be considered. The Town Administrator
shall be the sole judge as to whether or not any addition, revision or deletion changes
the intent of the bid.
9. TERMINATION/SUSPENSION: The Town Administrator reserves the right to terminate
or suspend the award of this bid, in whole or in part, when it is in the best interest of the
Town to do so. The Town Administrator will notify the vendor, in writing, of any such
action with notice of the effective date of termination or suspension. This notice shall
also specify the state of the work at the time of termination or suspension. If the User
Department determines that the performance of the vendor does not comply with the bid
requirements, the division may:
a. Immediately suspend the work; and
b. Notify the vendor of the non-performance with a requirement that the deficiency
be corrected within ten (10) days of notification.
10. UNAUTHORIZED ALIEN(S): The bidder agrees that unauthorized aliens shall not be
employed nor utilized in the performance of the requirements of this solicitation. The Town
shall consider the employment or utilization of unauthorized aliens a violation of Section
274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be
cause for unilateral termination of this Agreement by the Town.
Employers may avail themselves of a program by the U.S. Immigration and Customs
Enforcement called E-Verify. E-Verify is an Internet-based system operated by U.S.
Citizenship and Immigration Services (USCIS), part of the Department of Homeland
Security (OHS), in partnership with the Social Security Administration (SSA). E-Verify is
currently free to employers. E-Verify provides an automated link to Federal databases to
help employers determine employment eligibility of new hires and the validity of their
Social Security numbers.
If your company wishes to avail themselves of this program, you can register online for
E-Verify at https://www.vis-dhs. com/EmployerRegistration, which provides
instructions for completing the registration process. At the end of the registration
process, you will be required to sign a Memorandum of Understanding (MOU) that
provides the terms of agreement between you as the employer, the SSA, and OHS. An
employee who has signatory authority for the employer can sign the MOU. Employers
can use their discretion in identifying the best method by which to sign up their locations
for E-Verify. To find out more about E-Verify, please visit www.dhs.gov le-verify or
contact USCIS at 1-888-464-4218.
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11. ANNUAL APPROPRIATIONS: The vendor acknowledges that the Town, during any
fiscal year, shall not expend money, incur any liability, or enter into any agreement
which, by its terms, involves the expenditure of money in excess of the amounts
budgeted or the reduction of revenues for those budgeted agreements that may be
available for expenditure during such fiscal year. Any agreement, verbal or written,
made in violation of this subsection is null and void, and no money may be paid on such
agreement. Nothing herein contained shall prevent the making of agreements for a
period exceeding one year, but any agreement so made shall be executory only for the
value of the services to be rendered or agreed to be paid for in succeeding fiscal years.
Accordingly, the Town's performance and obligation to pay under this agreement is
contingent upon annual appropriation.
12. The Town does not discriminate on the basis of race, color, national origin, sex, religion,
age or disability in employment or in the provision of goods and services.
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SPECIAL INFORMATION
1. PERMITS: The Contractor is responsible for obtaining all permits and licenses. The
costs for any permits or licenses shall be the responsibility of the Contractor.
2. INSURANCE: The Contractor is responsible for procuring and maintaining for the
duration of the contract insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the work
hereunder by the Contractor, his agents, representatives, employees, or
subcontractors. A Certificate of Insurance evidencing referenced coverages is to be
submitted to the Town of Edisto Beach prior to being awarded any business. See
attached Certificate of Insurance request for minimum insurance requirements.
Failure to maintain insurance will lead to immediate termination of services.
Worker's Compensation Insurance will be required regardless of the number of
employees staffed by the contractor.
3. SAFETY: The Contractor is responsible for providing for the safety of all Contractor's
or subcontractors personnel working on the project.
4. INVOICE PAYMENTS
a. By signing and submitting an invoice the Contractor certifies that all work and/or
materials have been completed in accordance with the Bid Documents.
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Background and Scope of Work
The Town of Edisto Beach is seeking bids for litter removal services along both sides of Highway 174,
beginning at the McKinley Washington Bridge in Charleston County and continuing to the causeway at Edisto
Beach in Colleton County.
The contractor shall remove litter from the rights-of-way on both sides of Highway 174 along the entire project
corridor on a weekly basis between the McKinley Washington Bridge and the Edisto Beach causeway.
The contractor shall provide all labor, equipment, safety gear, traffic safety measures, garbage bags, and any
other materials necessary to perform the work safely and effectively.
The contractor shall dispose of all collected litter at the Charleston County Convenience Station located at 2844
Highway 174, Charleston, SC, or another approved disposal facility if required.
The contractor shall complete and submit a weekly report documenting the work performed, including:
* The date(s) the work was completed.
* The estimated amount of litter collected.
* Photographic documentation demonstrating completion of the work along the route.
All work shall be performed in a safe manner and in accordance with all applicable federal, state, and local laws,
regulations, and safety requirements.
BID SHEET
BID NO. 2026-05
BID TITLE: Town of Edisto Beach
Litter Pickup Highway 174
Weekly Cost ____________________
Bidder to supply Bid Quantity Sheet to reach final price
CONTRACTOR: ____________________
Authorized Representative
ADDRESS _______________________
-------------------------
PHONE
EMAIL_. _________________________
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