High School to Middle School ADA – Lockwood & Selma to Chestnut & Colebrook

SOLICITATION NO.: Request for Qualifications (RFQ)
BUYER: Gregory Donovan
PHONE NO.: (314)-963-5300
E-MAIL: receniellop@webstergrovesmo.gov
TITLE: TAP -4900(656) High School to Middle School ADA - Lockwood & Selma to Chestnut & Colebrook - Replace Sidewalk (6') - Curb Ramps - Crossing
Improvements
ISSUE DATE: 06/17/2026
RETURN QUALIFICATIONS NO LATER THAN: JULY 21st 2026 AT 5:00 PM CENTRAL TIME
VENDORS ARE ENCOURAGED TO RESPOND ELECTRONICALLY THROUGH THE CITY'S E-BIDDING WEBSITE BUT MAY RESPOND
BY HARD COPY (See Mailing Instructions Below)
MAILING INSTRUCTIONS: Print or type Solicitation Number and End Date on the lower left-hand corner of the envelope or package. Delivered sealed
qualifications must be in the Webster Groves City Hall (4 E Lockwood Ave) by the return qualifications date and time. For online submissions please send
to bids@webstergrovesmo.gov
(U.S. Mail)
RETURN QUALIFICATIONS TO: ATTN: SINAN ALPASLAN
CITY OF WEBSTER GROVES
DEPARTMENT OF FINANCE
4 E LOCKWOOD AVE
WEBSTER GROVES MO 63119
ORIGINAL CONTRACT PERIOD: Date of Award through Project Completion
DELIVER SUPPLIES/SERVICES FOB (Free On Board) DESTINATION TO THE FOLLOWING ADDRESS:
City of Webster Groves, Public Works Department
4 E Lockwood Ave / 145 E Waymire Ave
Webster Groves, Missouri
The offeror hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all requirements
and specifications contained herein. The offeror further agrees that the language of this RFQ shall govern in the event of a conflict with their qualifications. The offeror further
agrees that upon receipt of an authorized purchase order from the Purchasing Division or when a Contract/Agreement is signed and issued by an authorized official of the City of
Webster Groves, a binding contract shall exist between the offeror and the City of Webster Groves.
SIGNATURE REQUIRED
VENDOR NAME
MAILING ADDRESS
CITY, STATE, ZIP CODE
CONTACT PERSON EMAIL ADDRESS
PHONE NUMBER FAX NUMBER
VENDOR TAX FILING TYPE WITH IRS (CHECK ONE)
___ Corporation ___ Individual ___ State/Local Government ___ Partnership ___ Sole Proprietor ___IRS Tax-Exempt
AUTHORIZED SIGNATURE DATE
PRINTED NAME TITLE
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1. INTRODUCTION AND GENERAL REQUIREMENTS
INTRODUCTION:
This document constitutes a request for competitive, sealed qualifications for the provision of Professional
Engineering Services - "High School to Middle School ADA - Lockwood & Selma to Chestnut &
Colebrook - Replace Sidewalk (6') - Curb Ramps - Crossing Improvements" for the City of Webster
Groves (hereinafter referred to as City) as set forth herein.
The City is requesting proposals from qualified professionals or firms to provide Preliminary Design, Right-
of-Way Plans, Final Plans, Specifications and Estimates for the above-mentioned project for the
Department of Public Works.
Selection of a Professional Engineering contractor shall be in accordance with Missouri State Statutes.
Organization - This document, referred to as Request for Qualifications (RFQ), is divided into the following
parts:
1) Introduction and General Information
2) Scope of Services
3) Qualifications Submission Information
4) Selection Criteria
5) Exhibits A - F
Terminology/Definitions: Whenever the following words and expressions appear in a RFQ document or
any addendum thereto, the definition or meaning described below shall apply.
* Addendum/Amendment means a written, official modification to an RFQ.
* Attachment applies to all forms which are included with an RFQ to incorporate any
informational data or requirements related to the performance requirements and/or
specifications.
* Qualifications, end date and time and similar expressions mean the exact deadline required
by the RFQ for the receipt of sealed qualifications.
* Offeror means the supplier, vendor, person, or organization that responds to an RFQ by
submitting qualifications with prices to provide the equipment, supplies, and/or services as
required in the RFQ document.
* Buyer means the procurement staff member of the Purchasing Division. The contact
person as referenced herein is usually the buyer.
* Contract means a legal and binding agreement between two or more competent parties, for
consideration for the procurement of equipment, supplies, and/or services.
* Contractor means a supplier, offeror, person, or organization who is a successful offeror as
a result of an RFQ and who enters into a contract.
* Exhibit applies to forms which are included with an RFQ for the offeror to complete and
submit with the sealed qualifications prior to the specified end date and time.
* Request for Qualifications (RFQ) means the solicitation document issued by the
Purchasing Division to potential offerors for the purchase of equipment, supplies, and/or
services as described in the document. The definition includes all exhibits, attachments,
and addendums thereto.
* May means that a certain feature, component, or action is permissible, but not required.
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* Must means that a certain feature, component, or action is a mandatory condition.
* Shall have the same meaning as the word must.
* Should means that a certain feature, component and/or action are desirable but not
mandatory.
SCHEDULE OF ACTIVITIES:
DATE ACTIVITY
June 25, 2026 Close of written Requests for Additional Information
June 29, 2026 Written responses to Requests for Additional Information sent to all
July 21, 2026 Request for Qualifications is due at 5:00 p.m. CST
September 1, 2026 Tentative Contract Start Date
*The above dates are target dates and are subject to change by the City of Webster Groves.
QUALIFICATIONS SUBMISSION:
Qualifications may be submitted in a sealed envelope at the purchasing office or uploaded electronically
on the City's E-bidding website. No fax or e-mail qualifications will be accepted. Sealed qualifications
must be delivered to the Finance Department 4 E Lockwood Ave, Webster Groves 63119 by the closing
date and time. Qualifications received after the appointed time will be determined non-responsive and will
not be opened. Sealed qualifications must be submitted in three (3) copies, one of which must be an original
and so marked. The qualifications must be in sealed envelopes and marked in bold letters "RFQ 25PW04-
26 - High School to Middle School ADA - Lockwood & Selma to Chestnut & Colebrook - Replace
Sidewalk (6') - Curb Ramps - Crossing Improvements."
Submission Instructions:
Sealed proposal must be received by Tuesday July 21st at the following address:
Attn: Sinan Alpaslan
City of Webster Groves
Department of Finance
4 E. Lockwood Ave
Webster Groves, MO 63119
The envelope must be clearly marked "RFQ 25PW04-26 - High School to Middle School ADA -
Lockwood & Selma to Chestnut & Colebrook - Replace Sidewalk (6') - Curb Ramps - Crossing
Improvements"
Alternatively electronic proposals meeting the submission requirements above can be sent via email to
bids@webstergrovesmo.gov by the proposal deadline.
The bid submittal will be accepted in either hard copy or electronically. There is no need to do
both. However, whichever method is used should result in a complete submittal in and of itself. Any
incomplete submittals will be rejected and considered as returned to sender.
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QUESTIONS/CLARIFICATIONS OF THE REQUEST FOR QUALIFICATIONS:
All questions concerning the solicitation and specifications shall be submitted in writing via e-mail or fax
to the name below. You are encouraged to submit your questions via e-mail.
Paul Receniello, Technical Construction Project Manager/Engineer
Phone: (314) 963-5357
E-mail: receniellop@webstergrovesmo.gov
Any oral responses to any question shall be unofficial and not binding on the City of Webster Groves. An
Addendum to this RFQ providing the City of Webster Grove's official response will be issued if necessary
to all known prospective offerors. Questions must be submitted no later than 5:00 p.m. on 06/26/2026.
This written Request for Additional Information will take place of the normal Pre-Qualifications
Conference.
VALIDITY OF QUALIFICATIONS:
Offerors agree that qualifications submitted will remain firm for a period of ninety (90) calendar days after
the date specified for the return of qualifications.
REJECTION OF QUALIFICATIONS:
The City of Webster Groves reserves the right to reject any or all qualifications received in response to this
RFQ, or to cancel the RFQ if it is in the best interest of the City of Webster Groves to do so. Failure to
furnish all information requested in this RFQ may disqualify the qualifications. Any exceptions to the
requirements specified must be identified in the qualifications.
WITHDRAWAL OF QUALIFICATIONS:
Any offeror may withdraw their qualifications at any time prior to the scheduled closing time for the receipt
of qualifications. However, no qualifications will be withdrawn for a period of ninety (90) calendar days
after the scheduled closing time for the receipt of qualifications.
ALTERATION OF SOLICITATION:
The wording of the City of Webster Groves solicitation may not be changed or altered in any manner.
Offerors taking exception to any clause in whole or in part should do so by listing said exceptions on their
letterhead and submitting them with their qualifications; such exceptions will be evaluated and accepted or
rejected by the City of Webster Groves, whose decision will be final.
RESPONSE MATERIAL OWNERSHIP:
All material submitted regarding this RFQ becomes the property of The City of Webster Groves. Any
person may review qualifications after the Agreement has been issued, subject to the terms of this
solicitation.
INCURRING COSTS:
The City of Webster Groves shall not be obligated or be liable for any cost incurred by offerors prior to
issuance of an Agreement. All costs to prepare and submit a response to this solicitation shall be borne by
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the offeror.
COLLUSION CLAUSE:
Any agreement or collusion among offerors and prospective offerors to illegally restrain freedom of
competition by agreement to fix prices, or otherwise, will render the qualifications of such offerors void.
CONTRACT DOCUMENTS:
The final agreement between the City of Webster Groves and the offeror will include by reference:
* Offeror's Response to the RFQ
* The City Issued RFQ with any addendums
Any changes, additions or modifications hereto will be in writing and signed by the City Manager. No
other individual is authorized to modify the agreement in any manner.
FUNDS:
Financial obligations of the City of Webster Groves payable after the current fiscal year are contingent upon
funds for that purpose being appropriated, budgeted, and otherwise made available. In the event funds are
not appropriated, any resulting Contract will become null and void, without penalty to the City of Webster
Groves.
MISSOURI LICENSURE AND CERTIFICATE OF AUTHORITY:
Offeror certifies that it is currently in compliance, and agrees to maintain compliance for the duration of
the agreement/contract, with all licensure requirements of the Missouri Board for Architects, Professional
Engineers, Professional Land Surveyors and Professional Landscape Architects (hereinafter referred as
APEPLSPLA) to practice in Missouri as a professional engineer as provided under Chapter 327 of the
Missouri Revised Statutes. To the extent required by Section 327.401 of the Missouri Revised Statutes,
offeror understands and agrees that the person personally in charge and supervising the professional
engineering services of offeror under the agreement/contract shall be licensed and authorized to practice
engineering in Missouri, and the offeror will keep and maintain a valid certificate of authority from
APEPLSPLA.
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2. SCOPE OF SERVICES
PERIOD OF SERVICES:
This project has a short timeframe with expected commencement of work shortly after Council approval of
Award of Contract in 06/23/2026, and desired total duration of the project extending over four to six
months.
SCOPE OF SERVICES:
The project limits are as follows: Beginning at East Lockwood Avenue and Selma Avenue adjacent to
Webster Groves High School, extending west along Selma Ave and south along Big Bend Boulevard to
Edgar Road, east along East Jackson Road, north along Selma Avenue, west along South Forest Avenue,
north along Colebrook Avenue, terminating near the rear of Hixson Middle School.
DBE Goal for this project is labeled at 0%
Schedule of events are as follows:
June 25 - Close of written requests for additional information
June 29- Written responses to requests for additional information sent to all stakeholders
July 21 - Request for Qualifications due
September 1 - Tentative Contract Start Date
The purpose of this project is to improve pedestrian accessibility, ADA compliance, pedestrian safety, and
connectivity within the school and residential corridor through the design and construction of accessible
sidewalk, curb ramp, crossing, and related pedestrian infrastructure improvements eligible under the
Federal Transportation Alternatives Program (TAP).
* Assist City with responses to agency review comments
1. DESIGN SERVICES
The Consultant shall provide complete engineering and design services necessary for TAP-funded project
delivery in accordance with MoDOT and federal requirements. Engineering responsibilities may include,
but are not limited to: preparation of Conceptual, Preliminary, Contract, and Right of Way plans;
preparation and submittal of required permits; surveying; geotechnical investigations; public involvement;
environmental and historic preservation services/permits; utility coordination/permits; contract documents;
assistance with bidding; construction support/inspection; traffic control design; and preparation of PS&E
and final documents
Task 1 - Preliminary Engineering
* Advance conceptual improvements to preliminary design
* Develop:
Preliminary horizontal and vertical layouts
o
ADA curb ramp details
o
Sidewalk grades and profiles
o
Drainage concepts
o
Pedestrian crossing improvements
o
* Identify right-of-way and easement needs
Task 2 - Environmental Documentation & Permitting
* Coordinate TAP environmental documentation requirements for RER
* Assist with:
Categorical Exclusion (CE) documentation
o
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Historic/environmental coordination
o
Utility coordination
o
Stormwater permitting requirements
o
Floodplain review if applicable
o
* Coordinate agency review comments and approvals
Task 3 - Final Design & Construction Documents
Prepare final construction documents in accordance with MoDOT and City standards including:
Plans
* Cover sheet
* Typical sections
* Demolition plans
* Sidewalk and ADA ramp plans
* Grading and drainage plans
* Traffic control plans
* Pavement marking/signage plans
* Utility adjustment coordination
* Erosion control plans
* Construction details
Specifications
* Technical specifications
* MoDOT standard specifications references
* ADA compliance requirements
* Material specifications
Quantities & Estimates
* Final engineer's estimate
* Bid item tabulations
* Quantity calculations
Task 4 - ADA Compliance Documentation
* Prepare ADA compliance documentation
* Verify design conformance with:
ADA accessibility guidelines
o
Public Right-of-Way Accessibility Guidelines (PROWAG)
o
MoDOT ADA standards
o
* Provide curb ramp design matrices and slope analyses
Task 5 - Right-of-Way & Utility Coordination
* Identify temporary/permanent easement needs
* Coordinate with utility providers for conflicts and relocations
* Prepare exhibits and legal descriptions if required
Task 6 - Bid Phase Assistance
* Prepare bid-ready documents
* Assist City during bidding by:
Responding to contractor questions
o
Issuing addenda
o
Assisting with bid tabulation review
o
Reviewing contractor qualifications
o
Assisting with award recommendations
o
2. CONSTRUCTION SERVICES
The Consultant shall provide construction administration and observation services necessary to ensure
compliance with project plans, specifications, ADA requirements, and TAP funding obligations.
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Construction Phase services include coordinating with the contractor on behalf of the City, assisting with
the preconstruction conference, performing periodic site inspections, preparing change orders, reviewing
shop drawings, conducting material testing and inspections, being present during critical operations,
providing full-time inspection support with the City, preparing reports, and participating in the final
inspection.
Task 1 - Construction Administration
* Conduct preconstruction meeting
* Review contractor submittals and shop drawings
* Respond to Requests for Information (RFIs)
* Coordinate with City staff and contractor
* Review contractor schedule and pay applications
Task 2 - Construction Observation & Inspection
* Provide periodic or full-time construction observation as required
* Observe:
Sidewalk removals
o
Concrete placement
o
ADA curb ramp construction
o
Detectable warning installation
o
Traffic control
o
Erosion control measures
o
Pavement restoration
o
* Verify construction conforms to plans and specifications
Task 3 - ADA Compliance Verification
* Perform field measurements and slope verification
* Confirm:
Running slopes
o
Cross slopes
o
Landing dimensions
o
Ramp transitions
o
Detectable warning placement
o
* Document ADA compliance for project closeout
Task 4 - Materials Testing Coordination
* Coordinate or review required materials testing
* Review concrete testing reports and certifications
* Maintain construction documentation records
Task 5 - Change Order & Pay Application Review
* Review contractor pay applications
* Evaluate proposed change orders
* Prepare construction change documentation
* Monitor construction budget status
Task 6 - Final Inspection & Project Closeout
* Conduct substantial completion inspection
* Prepare punch list
* Verify completion of corrective items
* Prepare final record drawings/as-builts
* Assist with final TAP reimbursement documentation
* Provide project closeout certifications and final acceptance documentation
TAP GRANT COMPLIANCE REQUIREMENTS
All services shall comply with applicable federal, state, and local requirements including but not limited to:
* Transportation Alternatives Program (TAP) requirements
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* Federal Highway Administration (FHWA) requirements
* Missouri Department of Transportation (MoDOT) Local Public Agency (LPA) procedures
* Americans with Disabilities Act (ADA)
* Public Right-of-Way Accessibility Guidelines (PROWAG)
* Buy America requirements
* DBE participation requirements
* Federal wage rate requirements (Davis-Bacon), if applicable
* NEPA/environmental compliance requirements
DELIVERABLES
The Consultant shall provide the following deliverables as applicable:
* Existing conditions report
* ADA assessment inventory
* Conceptual exhibits
* Preliminary and final plans
* Technical specifications
* Engineer's cost estimates
* TAP grant application support materials
* Bid documents
* Construction observation reports
* ADA compliance documentation
* Record drawings/as-built plans
* Final project closeout documentation
QUALIFICATIONS SUBMISSION INFORMATION
SUBMISSION OF QUALIFICATIONS:
On-line Qualifications - If a registered offeror is responding electronically through the City of Webster
Groves Bidding System website, the registered offeror should submit completed exhibits, forms, and other
information concerning the qualifications as an attachment to the electronic qualifications. The registered
offeror is instructed to review the RFQ submission provisions carefully to ensure they are providing all
required information.
The exhibits and forms provided herein can be saved into a word processing document,
completed by a registered offeror, and then sent as an attachment to the electronic submission.
Other information requested or required may be sent as an attachment. Be sure to include the
solicitation/bid number, company name, and a contact name on any electronic attachments.
In addition, a registered offeror may submit the exhibits, forms, etc., through mail or courier
service. However, any such submission must be received prior to the specified end date and
time.
If a registered offeror submits an electronic and hard copy qualifications response and if such
responses are not identical, the offeror should explain which response is valid. In the absence
of an explanation, the City of Webster Groves shall consider the response which serves its best
interest.
Hard Copy Qualifications - If the offeror is submitting qualifications via the mail or a courier service or is
hand delivering the qualifications, the offeror should include completed exhibits, forms, and other
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information concerning the qualifications. The offeror is instructed to review the RFQ submission
provisions carefully to ensure they are providing all required information.
Recycled Products - The City of Webster Groves recognizes the limited nature of our resources
and the leadership role of government agencies in regard to the environment. Accordingly, the
offeror is requested to print the qualifications double-sided using recycled paper, if possible,
and minimize or eliminate the use of non-recyclable materials such as plastic report covers,
plastic dividers, vinyl sleeves, and binding. Lengthy qualifications may be submitted in a
notebook or binder.
The offeror should include three (3) additional copies along with their original qualifications.
The front cover of the original qualifications should be labeled "original", and the front cover
of all copies should be labeled "copy". In case of a discrepancy between the original
qualifications and the copies, the original qualifications shall govern.
Open Records - Pursuant to section 610.021, RSMo, the offeror's qualifications shall be considered an open
record after a contract is executed or all qualifications are rejected. At that time, all qualifications are
scanned into the Purchasing Division imaging system.
The scanned information will be available upon request from the Finance Department.
Therefore, the offeror is advised not to include any information in the qualifications that the
offeror does not want to be viewed by the public, including personal identifying information
such as social security numbers.
In preparing qualifications, the offeror should be mindful of document preparation efforts for
scanning purposes and storage capacity that will be required to image the qualifications and
should limit qualifications content to items that provide substance, quality of content, and
clarity of information.
To facilitate the evaluation process, the offeror is encouraged to organize their qualifications into sections
that correspond with the individual evaluation categories described herein. The offeror is cautioned that it
is the offeror's sole responsibility to submit information related to the evaluation categories and that the
City of Webster Groves is under no obligation to solicit such information if it is not included with the
qualifications. The offeror's failure to submit such information may cause an adverse impact on the
evaluation of the qualifications.
The qualifications should be page numbered.
The signed page one from the original RFQUAL and all signed addendums should be placed
at the beginning of the qualifications.
Each section should be titled with each individual evaluation category and all material related
to that category should be included therein.
Questions Regarding the RFQUAL - Except as may be otherwise stated herein, the offeror and the offeror's
agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct
all of their questions or comments regarding the RFQUAL, the solicitation process, the evaluation, etc., to
the buyer of record indicated on the first page of this RFQUAL. Inappropriate contacts to other personnel
are grounds for suspension and/or exclusion from specific procurements. Offerors and their agents who
have questions regarding this matter should contact the buyer.
The buyer may be contacted via e-mail or phone as shown on the first page.
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