High School Electrical Trenching & Paving

SPECIFICATION FOR
HATBORO HORSHAM SCHOOL DISTRICT
HIGH SCHOOL ELECTRICAL TRENCHING AND PAVING
HORSHAM TOWNSHIP
MONTGOMERY COUNTY
PENNSYLVANIA
OWNER:
HATBORO-HORSHAM SCHOOL DISTRICT
DISTRICT ADMINISTRATIVE OFFICE
227 MEETINGHOUSE ROAD
SUITE 100
HORSHAM, PA 19044
DATE:
5-5-2026
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TABLE OF CONTENTS
A. INVITATION FOR BIDDERS
B. INFORMATION FOR BIDDERS
1. General
2. Location of Work
3. Examination of Bid Documents and Site
4. Requirements for Signing Bids
5. Execution of Documents
6. Contract Security
7. Changes While Bidding
8. Facsimile Modification
9. Notice of Intent to Award
10. When Award Effectual
11. Withdrawal of Bids
12. Laws and Regulations
13. Substitutions Prior to Bid
14. Pre-Bid Conference
C. TECHNICAL SPECIFICATIONS
1. General
2. Scope of Work
3. Protection and Safety Precautions
4. Public Safety
5. Field Quality Assurance
6. Completion Date
7. Warranty
D. GENERAL CONDITIONS
1. Insurance Requirements
2. Prohibition on Cash Allowances
3. Discrimination Prohibited
4. Human Relations Act
5. Competent Workmen
6. Prevailing Wage
7. Performance and Labor and Material Bonds
E. STATEMENT OF BIDDER'S QUALIFICATIONS
F. INSTRUCTIONS TO BIDDERS
G. BID FORM
H. INSTRUCTIONS FOR NON-COLLUSION AFFIDAVIT
I. NON-COLLUSION AFFIDAVIT
J. INSTRUCTIONS FOR PERFORMANCE & MAINTENANCE BOND
K. PERFORMANCE & MAINTENANCE BOND
L. AGREEMENT
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INVITATION FOR BIDS
The Hatboro-Horsham School District will receive sealed Bids for HATBORO HORSHAM SCHOOL
DISTRICT HIGH SCHOOL ELECTRICAL TRENCHING AND PAVING until 10:00 AM., Thursday the
11th day of June 2026, at the District Administration Office, 227 Meetinghouse Road, Suite 100,
Horsham, PA 19044. Bids will be publicly opened and read at that time.
Bids are invited for the following:
HATBORO HORSHAM SCHOOL DISTRICT
HIGH SCHOOL ELECTRICAL TRENCHING AND PAVING
Copies of the BID DOCUMENTS may be obtained from the School District at the above listed address. A
set of BID DOCUMENTS is available for review in the office of Joseph Crowe, Director of Operations 411B
Babylon, Horsham, PA 19044.
Attention is called to the fact that the CONTRACTOR must ensure that employees and applicants for
employment are not discriminated against because of their race, creed, color, sex, or national origin.
The Hatboro-Horsham School District reserves the right to reject any or all Bids, or to waive any
informalities in the bidding.
Bids may be held by the Hatboro-Horsham School District for a period not to exceed ninety (90) days
from the date of the opening of Bids for the purpose of reviewing the Bids and investigating the qualifications
of bidders prior to awarding of the Contract.
A mandatory Pre-Bid Conference will be held at 11:00 a.m., Friday the 29th day of May 2026, at Hatboro
Horsham High School, Horsham, PA. All prospective bidders must have a representative present at this
Conference in order to submit a Bid for the project.
This project may be subject to the Pennsylvania Prevailing Wage Act of 1961, approved August 15, 1961,
P.L. 987, as amended and reference is made to the prevailing minimum wage rates applicable to this project
which have been promulgated by the Secretary of Labor and Industry.
Date: May 5, 2026 By: Hatboro-Horsham School District
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INFORMATION FOR BIDDERS
GENERAL DESCRIPTION OF WORK
Without intending to limit or restrict the extent of WORK required under this PROJECT, the WORK
is generally comprised of the following:
HATBORO HORSHAM SCHOOL DISTRICT HIGH SCHOOL ELECTRICAL TRENCHING AND
PAVING
1. It is the responsibility of each bidder to visit the sites, become acquainted with the conditions of the
work involved, verify and/or obtain the necessary measurements of the work covered by the
drawings and specifications furnished.
2. It is the responsibility of the contractor to be awarded the project to obtain and pay for all required
permits for the job.
3. Bidder is responsible for calling for utilities prior to digging or using a utility line service.
4. All demolished and surplus materials resulting from work in the areas of excavation and paving
shall be disposed of by the contractor in a proper and legal manner at a location offsite.
LOCATION OF WORK
All work to be done under these BID DOCUMENTS is located at Hatboro Horsham High School,
899 Horsham Rd., Horsham Township and Montgomery County, Pennsylvania 19044.
EXAMINATION OF BID DOCUMENTS AND SITE
A. It is the responsibility of each BIDDER before submitting a BID, to (a) examine the BID
DOCUMENTS, the Invitation-To-Bid, this information for BIDDERS, plans and SPECIFICATIONS,
including all addenda and all documents that will form, compose or be included in the BID
DOCUMENTS, thoroughly, (b) visit the site to become familiar with local conditions that may affect
cost, progress, performance or furnishing of the WORK, (c) consider federal, state and local Laws
and Regulations that may affect cost, progress, performance or furnishing of the WORK, (d) study
and carefully correlate BIDDER'S observations with the BID DOCUMENTS, and (e) notify OWNER
of all conflicts, errors or discrepancies in the BID DOCUMENTS.
B. Before submitting a BID each BIDDER will, at BIDDER'S own expense, make or obtain any
examinations, investigations, explorations, tests and studies and obtain any additional information
and data which pertain to the physical conditions at or contiguous to the site or otherwise which
may affect cost, progress, performance or furnishing of the WORK and which BIDDER deems
necessary to determine its BID for performing and furnishing the WORK in accordance with the
time, price and other terms and conditions of the BID DOCUMENTS. Failure of the BIDDER to
make such examinations, investigations, explorations, tests and studies shall not relieve the
CONTRACTOR of his responsibility to complete the work without additional cost to the OWNER.
C. On request in advance, OWNER will provide each BIDDER with access to the site to conduct such
explorations and tests as each BIDDER deems necessary for submission of a BID. BIDDER'S
access to the site is subject to the ability of the OWNER to grant such access without causing
unreasonable disruption of the activities, if any, at the site.
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D. The lands upon which the WORK is to be performed, rights-of-way and easements for access
thereto and other lands designated for use by the CONTRACTOR in performing the WORK are
identified in the BID DOCUMENTS. All additional lands and access thereto for temporary
construction facilities or storage of materials and equipment are to be provided by CONTRACTOR.
Easements for permanent structures or permanent changes in existing structures are to be
obtained by OWNER unless otherwise provided in the BID DOCUMENTS.
E. The submission of a BID will constitute an incontrovertible representation by BIDDER that BIDDER
has complied with every requirement of this Article, that without exception the BID is premised upon
performing and furnishing the WORK required by the BID DOCUMENTS and such means,
methods, techniques, sequences or procedure of construction as may be indicated in or required
by the methods, techniques, sequences or procedure of construction as may be indicated in or
required by the BID DOCUMENTS, and that the BID DOCUMENTS are sufficient in scope an detail
to indicate and convey understanding of all terms and conditions for performance and furnishing of
the WORK.
F. A separate sealed BID including a Non-Collusion Affidavit will be received for the above described
WORK. BIDS must be addressed to the OWNER as outlined in the Invitation to Bid and the Bid
shall designate the name of the PROJECT. Attention is directed to the BID FORM bound in the BID
DOCUMENTS. This BID FORM is for the information and convenience of the BIDDER and is not
to be detached from this document, or filled out or executed. One separate copy of the BID FORM
and Non-Collusion Affidavit are furnished with the bidding documents and they shall be filled out,
executed and submitted as specified in the invitation to Bid.
G. No BID shall be considered which is not based upon these BID DOCUMENTS, or which contains
any letter or memorandum qualifying the same, or which is not properly made out and signed in
writing by the BIDDER or an authorized agent of the BIDDER.
H. All required items in the BID FORM shall be completed, filled-in and responded to appropriately.
The failure of the BIDDER to fully respond to OWNER'S Invitation-To-Bid will result in the Bid being
rejected as non-responsive in accordance with applicable law. The OWNER will reject the BID of
any BIDDER failing to meet the requirements of the Advertisement or any other requirements of
the BID DOCUMENTS. BIDDERS are advised that any omission, alteration of form, conditional, or
uninvited alternate BID may render the BID unresponsive under applicable law. However,
OWNER reserves the right, in its sole discretion, to waive technical defects or irregularities in the
BID that do not render the BIDDER unresponsive under applicable law.
I. In the case of errors in the BIDS, the following precedential order shall apply in determining the
correct amount of the BID.
1. The written bid in lieu of the numerical bid.
J. In submitting this bid, it is understood that the right is reserved by the OWNER to reject any or all
BIDS.
REQUIREMENT FOR SIGNING BIDS
A. A BID which is not signed by the individual making it should have attached thereto a power-of-
attorney evidencing authority to sign the BID in the name of the person for whom it is signed.
B. A BID which is signed for a partnership should be signed by all of the partners or by an attorney-
in-fact. If signed by an attorney-in-fact, there should be attached to the BID a power-of-attorney
evidencing authority to sign the BID, executed by the partners.
C. The BID which is signed for a corporation shall have the correct corporate name thereof, corporate
seal, and the signature of the president or other authorized officer of the corporation. Such BID
shall also bear the attesting signature of the secretary of the corporation.
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EXECUTION OF DOCUMENTS
The successful BIDDERS will be requested to execute the AGREEMENT and Bonds in no less
than three (3) counterparts.
CONTRACT SECURITY
The CONTRACTOR shall furnish a Performance and Maintenance BOND of which shall be equal
to one hundred percent (100%) of the BID PRICE, as security for the faithful performance and
maintenance of WORK done under this Agreement and as security for the payment of all persons
performing labor under this Agreement and furnishing materials in connection with this Agreement.
The maintenance provisions of the BOND shall be continued in force for one (1) year after the
issuance of the final payment as a guarantee that all workmanship and materials provided are
satisfactory for the performance of the service intended and shall guarantee that the
CONTRACTOR shall remedy all defects which may develop. The BOND shall be prepared on a
form that is agreeable to the OWNER.
CHANGES WHILE BIDDING
A. During the bidding period, BIDDERS may be furnished Addenda for additions and/or deletions to,
or alterations of, the BID DOCUMENTS which shall be included in the WORK covered by the BID
FORM and become a part of the BID DOCUMENTS. Only questions answered by formal written
addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.
B. If any prospective BIDDER is in doubt as to the true meaning of any part of the DRAWINGS,
SPECIFICATIONS, or other proposed BID DOCUMENTS, he may submit to the DIRECTOR OF
OPERATIONS a written request for an interpretation thereof. The Bidders submitting such requests
will be responsible for prompt delivery. Any interpretation of the proposed BID DOCUMENTS will
be made only by an addendum duly issued, and a copy of such addendum will be mailed or
delivered to each prospective BIDDER who has appropriately obtained a set of such documents in
the manner prescribed in the Advertisement. The OWNER will not be responsible for any other
explanation or interpretation of the BID DOCUMENTS. Failure of any BIDDER to receive any such
Addenda or interpretation shall not relieve such BIDDER from any obligation under his BID as
submitted.
FACSIMILE MODIFICATION
Any BIDDER may modify his BID by facsimile communication at any time prior to the scheduled
BID opening. The communication shall not reveal the BID price, but should provide the addition or
subtraction or other modifications so that the final prices or terms will not be known by the OWNER
until the sealed BID is opened. If written confirmation of the contents of the facsimile communication
is not received by the OWNER within two (2) days from the date of BID opening, consideration will
not be given to the Communication.
NOTICE OF INTENT TO AWARD
Within ten (10) days of the OWNER issuing a Notice of Intent to Award letter, the BIDDER will
supply to the OWNER: the executed AGREEMENT; required SURETY Bonds; acceptable
evidence or documentation of alternative financial security, if required, and insurance certificates
evidencing proper insurance coverage as specifically required by the BID DOCUMENTS and as
generally set forth in the Notice of Intent to Award letter.
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WHEN AWARD EFFECTUAL
The CONTRACT shall be deemed as having been awarded when the AGREEMENT is executed
by the OWNER. Upon receiving award, CONTRACTOR can schedule start of work with Joseph
Crowe, Director of Operations, (215-420-5492). This schedule will be at the discretion of the School
District so as not to interfere with the use of the buildings and the instructional program of the
students of the district.
WITHDRAWAL OF BIDS
Any BIDDER may withdraw his BID at any time prior to the scheduled time of the receipt of BIDS.
LAWS AND REGULATIONS
The BIDDER'S attention is directed to the fact that all applicable Federal and State laws, municipal
ordinance, codes, statutes and/or orders and the rules and regulations of all authorities having
jurisdiction over construction of the PROJECT shall apply to the BID DOCUMENTS throughout and
they will be deemed to be included in the AGREEMENT the same as though herein written out in
full.
SUBSTITUTIONS PRIOR TO BID
A BID shall be based on the products or manufacturers specified. Whenever a material article or
an item of equipment is identified in the BID DOCUMENTS by reference to manufacturers' name,
vendors' names, trade names, catalog numbers, and the like, the BIDDER will base its BID on the
material article or piece of equipment so identified. No approval will be given the BIDDER prior to
the BID date substitution of an alternative material, article or piece of equipment unless one (1) the
substitution is submitted to the OWNER by the BIDDER at least fifteen (15) days in advance of the
BID date; two (2) the material article, or equipment so proposed is of equal quality, performance,
appearance, function, or a combination of the foregoing, if so determined by the OWNER in the
exercise of his sole discretion; and three(3) OWNER issues an addendum or addenda approving
the substitution.
PRE-BID CONFERENCE
A MANDATORY pre-bid conference will be held at 11:00 a.m., Friday the 29th day of May 2026,
at Hatboro Horsham High School, Horsham, PA. 899 Horsham Rd, Horsham, PA 19044. Pre-
Bid conferences must be attended by the BIDDER or the BID will not be accepted.
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TECHNICAL SPECIFICATIONS
SCOPE OF WORK
Hatboro Horsham High School Electrical Trenching Project
Demo
* Sawcut Existing Asphalt/Concrete for Removal-194 LF
* Remove & Dispose of Asphalt - 22 SY
* Remove & Dispose of Concrete Sidewalk- 173 SF
* Remove & Dispose of Concrete Curb - 20 LF
Underground Utilities
* Trench & Backfill for Electrical Conduit. Average of 2' Depth w/ 6" of #10 Screening Bed, 6" of #10
Screening Cover, 2A Stone to the Top of the Trench. Does not Include Conduit or Warning
Tape/Wire. -149 LF
Restoration
* Supply & Install 3" of Compacted Binder Course (19mm / 0.3 to 30)- 22 SY
* Clean, Prep, & Tack Area to be Paved- 22 SY
* Supply & Install 2" of Compacted Wearing Course (9.5mm /0.3 to 30)- 22 SY
* Supply & Install Hot Tar for Joints, Seams, & Curbline - 156 LF
* Supply & Install 4" Thick Concrete Sidewalk 173 SF
* Supply & Install Concrete Curbing 20 LF
* Topsoil Respread, Rake, Seed, & Straw mulch Disturbed Grass Areas 1 LS
Exclusions:
* Mechanical rock removal.
* Permits and inspection fees.
* Geotechnical services, global stability analysis, soil testing & road bearing reports.
* Temporary Construction fence, staging area, barricades, enclosures
* Flushing storm drain system/cleaning inlets.
* Removing and replanting trees
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PHOTO
PROTECTION AND SAFETY PRECAUTIONS
A. The contractor shall be responsible to protect the work areas to avoid any potential injury to
students, staff and the general public. Areas left unattended shall be protected with cones or barricades
at all times. Contractor to ensure that free access is maintained to the hallways at all times.
B. Contractor's employees shall be properly protected during installation of all material. Protection
shall include proper attire when handling and applying materials, and shall include (but not be limited
to) disposable dust respirators, gloves, hard hats, and eye protection.
C. The Contractor shall conduct all job site operations in compliance with applicable provisions of the
Occupational Safety and Health Act, as well as with all state and/or local safety and health codes
and regulations that may apply to the work.
PUBLIC SAFETY
The contractor shall develop procedures as they relate to public safety on and adjacent to the site,
parking of workmen & construction vehicles while the project is in progress. It is important to note
that Hatboro-Horsham School District is a tobacco free campus.
FIELD QUALITY ASSURANCE
Upon completion of all work covered by this specification, visually inspect the work and verify that
it has been correctly installed. This may be done while work is in progress, to assure compliance
with requirements herein.
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COMPLETION DATE
All work must be completed by August 9th, 2026. Failure to complete by this date shall result in a
$500.00 penalty per day to be paid by the Contractor until completion.
WARRANTY
The Contractor(s) shall guarantee, in writing, the newly completed project for (1) one year from the
date of acceptance by the District.
Copies of manufacturer's warranties for any products used in this project shall be submitted with
the Bid Form. All materials furnished and incorporated in the work shall be new unless otherwise
specified.
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