High Plains Community Center BASKETBALL COURT REPAVING

Town of Orange, Connecticut
BID DOCUMENTS
High Plains Community Center
BASKETBALL COURT REPAVING
1.0 INVITATION TO BID
1.1 The Town of Orange requests bids from qualified contractors to fine grade and repave
two existing basketball courts at the High Plains Community Center, 525 Orange Center Road.
1.2 Bidders are required to comply with the instructions contained in these Bid Documents,
and to provide information where requested. Bids must be made on the forms contained herein.
1.3 This project is anticipated to be funded with town funds (no state funds are anticipated),
therefore, CHRO small/minority/women/disabled business set-aside requirements do not apply.
1.4 This project is not subject to state prevailing wage rates, unless the contract price exceeds
$100,000.
2.0 KEY EVENT DATES
2.1 Request for Bids Advertised Friday, March 13, 2026
2.2 Deadline for Submitting Bid Questions 10:00 am, Tuesday, March 24, 2026
2.3 Bid Due Date & Bid Opening 10:00 am, Monday, March 30, 2026
Orange Town Hall
Lower Level Meeting Room
617 Orange Center Road
Orange, CT 06477
2.4 Bid Award Decision Board of Selectmen Meeting
Wednesday, April 8, 2026
2.5 Questions All questions shall be submitted by email to the Director of Public Works at
bbrinton@orange-ct.gov. All questions will be answered by email.
2.6 Bidders must provide contact information to the town by emailing afaustini@orange-
ct.gov and bbrinton@orange-ct.gov, to ensure that they receive bid addenda and other
notifications.
3.0 BID FORMS AND SUBMISSION INSTRUCTIONS
3.1 Copies of the bid documents may be obtained from the Town of Orange Website and
State of Connecticut Contracting Portal (CTsource).

3.2 Ditto marks are not considered writing; shall not be used; and can be reason for non-
acceptance of a bid.
3.3 All bids must be submitted in a sealed envelope, clearly marked "HPCC
BASKETBALL COURT REPAVING BID" received in the Public Works office by the time
of the bid opening specified above. In addition to the BID FORM, the bidder's PROJECT
REFERENCES, NON-COLLUSIVE AFFIDAVIT OF PRIME BIDDER, and
MANUFACTURER'S APPROVED APPLICATOR LETTER must also be enclosed in the
sealed envelope. Bids, corrections, and/or modifications received after the time the Town
officials open the first bid will not be accepted.
Bidders are responsible for checking the bid posting on the state contracting portal
https://portal.ct.gov/DAS/CTSource/CTSource or on the Town of Orange website for bid
addenda and responses to bidders' questions, up to the time of the bid opening.
3.4 The BID FORM must be signed by an authorized agent of the submitting company.
3.5 All information submitted, must be in ink or typewritten. Mistakes may be crossed out
and corrections inserted. The person signing the bid form must initial corrections.
3.6 The inability to meet any specified requirement(s) shall be clearly stated in writing and
attached to the bid form or written on the bid form.
3.7 At the time of opening the bids, bidders shall be presumed to have inspected the site and
be thoroughly familiar with the bid documents. Failure of any bidder to inspect the project site,
ask questions, or to examine the bid documents, shall not relieve any bidder from obligations
with respect to their bid.
3.8 The specifications listed are to be interpreted as meaning those acceptable to the Town of
Orange. Substitutions that are "an approved equal," will be considered.
3.9 Bidders MUST visit the site to observe existing conditions prior to submitting a bid.
Change orders related to conditions that could be observed on a site visit will not be approved.
3.10 The Contractor must have significant experience performing work similar in scope to this
project. References must be provided on the Bid Forms. Failure to submit references for
relevant work SHALL DISQUALIFY any person or firm from the bidding process.
4.0 TIME REQUIREMENTS
4.1 Work shall be completed by June 12, 2026.
5.0 PAYMENT
5.1 Shall be at the contract price bid per each item including all labor, materials, supplies,
equipment, tools, and incidentals necessary to complete the work. Payment shall be made after
all work has been completed and accepted.
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5.2 Periodic payments may be approved by the town based on the amount of work
completed. Periodic payments shall be subject to a retainage of 5% until all work has been
completed and accepted.
6.0 MISCELLANEOUS
6.1 Bidders may withdraw their bid any time prior to the time of bid opening. No bidder
shall withdraw, cancel, or modify their bid for a period of sixty (60) days after bid opening.
6.2 The Town of Orange is exempt from Connecticut Sales and Use Taxes and Federal
Excise Taxes. Bidders shall avail themselves of these exemptions.
6.3 The Town of Orange reserves the right to accept any bid, to reject any or all bids, to
waive any minor bid informality or irregularity, to take into account the residency and business
location of bidders within the Town of Orange, and to award the bid deemed by the Town of
Orange to be in its best interest. Lowest price shall not be the sole determining factor when
awarding the bid. Bidders who are delinquent in taxes or fees to the Town of Orange will not be
considered responsible bidders. The Town of Orange reserves the right to reduce the scope of
work and award only some of the tasks to a Contractor.
6.4 The successful bidder shall obtain all required permits. Town building (including
plumbing, mechanical, and electrical) permit fees will be waived, except for the state educational
fee of $0.26 per $1,000 construction value.
7.0 TERMINATION
7.1 Failure to comply with any of the requirements herein may be considered breach of
contract and as such shall be subject to termination of the contract by the Town.
8.0 BID, PERFORMANCE, AND PAYMENT BONDS
8.1 Bid bonds are not required for this project, unless the bid price exceeds $100,000. If
required, a bid bond in the amount of 5% of the base bid price must be submitted with the bid.
8.2 Performance and payment bonds are not required for this project, unless the contract
price exceeds $100,000. If required, performance and payment bonds in the amount of 100% of
the contract price must be submitted after award of the contract.
8.3 Bonds shall be issued by a surety company licensed in the State of Connecticut and shall
be on AIA forms A310-2010 and A312-2010, or other forms approved by the Town.
9.0 INSURANCE
9.1 Contractor shall agree to maintain in force at all times during the contract the following
minimum coverages and shall name the Town of Orange as an Additional Insured on a primary
and non-contributory basis to all policies, except Workers Compensation. All policies should
also include a Waiver of Subrogation.
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Insurance shall be written with Carriers approved in the State of Connecticut and with a
minimum AM Best Rating of A- (Excellent) and minimum Financial Size Category of VIII. In
addition, all Carriers are subject to approval by the Town of Orange.
(Minimum Limits)
General Liability Each Occurrence $1,000,000
General Aggregate $2,000,000
Products/Completed Operations Aggregate $2,000,000
Auto Liability Combined Single Limit $1,000,000
Umbrella/Excess Each Occurrence $1,000,000
Liability
Professional Liability Each Occurrence $1,000,000
(if applicable)
If any policy is written on a "Claims Made" basis, the policy must be continually renewed for a
minimum of two (2) years from the completion date of this contract. If the policy is replaced
and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the
reporting period for claims for the policy in effect during the contract for two (2) years from the
completion date.
Workers' Compensation and WC Statutory Limits
Employers' Liability EL Each Accident $500,000
EL Disease Each Employee $500,000
EL Disease Policy Limit $500,000
Original, completed Certificates of Insurance must be presented to the Town of Orange prior to
contract issuance. Should any of the above-described policies be cancelled, limits reduced or
coverage altered, 30 days' written notice must be given to the Town of Orange.
For purposes of insurance, all certificates and communications should be addressed to:
Director of Public Works/Town Engineer
Town of Orange
617 Orange Center Road
Orange CT 06477
10.0 PREVAILING WAGES
10.1 This project is not subject to state prevailing wage rates, unless the contract price exceeds
$100,000.
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11.0 GENERAL WORK REQUIREMENTS
General. All bids shall contain the cost of all items and work, whether specified herein or
not, required to provide a complete project. Failure to include such items and work specifically
in the bid documents shall not be grounds for extra cost.
All materials and equipment supplied by the Contractor shall conform to the requirements of the
Plans and Specifications. No changes shall be allowed unless they are approved, in writing, by
the Town. All work shall be in accordance with Federal, State, and Town laws.
Hours of Work. The Contractor may perform work on the Project during the following
work hours:
Monday - Friday: 7:30 a.m. to 4:30 p.m.
There is no work permitted on Saturdays, Sundays, or Holidays except if permitted by the Town.
Request for weekend or holiday work must be received no later than the end of the workday on
the Thursday preceding the weekend in question, or at least 1 full business day before a holiday.
At the completion of the project, the contractor shall clean the work area and remove all debris,
materials, tools, and equipment from the site.
12.0 SCOPE OF WORK
The work consists of furnishing all labor, material, supplies, equipment, tools, and incidentals
necessary to fine grade and repave two existing basketball courts at the High Plains Community
Center, and to perform all related work (refer to attached site plan). The north basketball court is
+/- 94 ft. x 60 ft. and the south basketball court is +/- 84 ft. x 54 ft.
The contractor shall add processed aggregate base material as necessary, fine grade and compact
the base to a one percent (1%) cross slope for drainage, and repave the two basketball courts by
installing 3.5 inches (compacted depth) of bituminous concrete (2" Class 2 bottom course and
1.5" tennis court mix top course). Work shall include adding topsoil as necessary, grading,
seeding, and straw mulching around the repaved basketball courts to match existing grades.
Processed aggregate base material shall conform to the Section M.05 of the Connecticut
Department of Transportation Standard Specifications for Roads, Bridges, Facilities and
Incidental Construction Form 819.
Existing basketball poles, backboards, and hoops shall remain in place.
Removal of the existing asphalt and painting new basketball court lines and markings will
be performed by others.
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Town of Orange, Connecticut
BID FORM
High Plains Community Center
Basketball Court Repaving
525 Orange Center Road
The following bid is being submitted to the Town of Orange, Connecticut Public Works
Department for supplying all labor, material, supplies, equipment, tools, and incidentals
necessary to perform the work as specified in the bid documents.
Base Bid:
$_________________________ (Lump Sum) Fine Grade and Repave Basketball Courts
The undersigned certifies that he/she has read and understood all of the provisions of the "BID
DOCUMENTS". Any exceptions to the "BID DOCUMENTS" are noted below and/or on a
separate sheet of paper and made a part of this bid. The undersigned also certifies that this bid is
being submitted without collusion with any individual or corporation and agrees, by virtue of
submitting this bid, that if accepted by the Town of Orange, this forms a contractual obligation
on the part of the bidder to perform the work in accordance with the bid documents.
SIGNATURE: _________________________________________________________________
FOR: _________________________________________________________________________
(Company Name)
BY: ______________________________________ DATE: ___________________________
(Print Name)
TITLE: _______________________________________________________________________
NUMBER & STREET: __________________________________________________________
TOWN/CITY: _________________________ STATE: ___________ ZIP: _______________
TEL NO. ______________________________ EMAIL: _______________________________
(CHECK ONE)
No exceptions to the Specifications _____
Exceptions taken as noted below _____ or on separate sheet of paper _____
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PROJECT REFERENCES
Provide references for similar projects your firm recently completed:
1. Project Name & Location:____________________________________________
Project Description: _________________________________________________
Contract Amount:___________________________________________________
Owner:___________________________________________________________
Contact Person:_____________________________________________________
Tel. #:____________________________________________________________
Email:____________________________________________________________
Date of Completion:_________________________________________________
2. Project Name & Location:____________________________________________
Project Description: _________________________________________________
Contract Amount:___________________________________________________
Owner:___________________________________________________________
Contact Person:_____________________________________________________
Tel. #:____________________________________________________________
Email:____________________________________________________________
Date of Completion:_________________________________________________
3. Project Name & Location:____________________________________________
Project Description: _________________________________________________
Contract Amount:___________________________________________________
Owner:___________________________________________________________
Contact Person:_____________________________________________________
Tel. #:____________________________________________________________
Email:____________________________________________________________
Date of Completion:_________________________________________________
4. Project Name & Location:____________________________________________
Project Description: _________________________________________________
Contract Amount:___________________________________________________
Owner:___________________________________________________________
Contact Person:_____________________________________________________
Tel. #:____________________________________________________________
Email:____________________________________________________________
Date of Completion:_________________________________________________
5. Project Name & Location:____________________________________________
Project Description: _________________________________________________
Contract Amount:___________________________________________________
Owner:___________________________________________________________
Contact Person:_____________________________________________________
Tel. #:____________________________________________________________
Email:____________________________________________________________
Date of Completion:_________________________________________________
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NON-COLLUSIVE AFFIDAVIT OF PRIME BIDDER
State of ________________________________
County of ______________________________
________________________________________________ being first duly sworn, deposes that:
1. (He, She) is (Owner, Partner, Officer Representative or Agent) of __________________
______________________________________________, the bidder that has submitted
the attached Bid:
2. (He, She) is fully informed respecting the preparation and contents of the attached bid
and all pertinent circumstances respecting such Bid;
3. Such Bid is genuine and is not collusive or a sham Bid;
4. Neither the said Bidder nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded,
conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or
person to submit a collusive or sham bid in connection with the Contract for which the
attached Bid is submitted or to refrain from bidding in connection with such Contract, or
has in any manner, directly or indirectly, sought by agreement, collusion, communication
or conference with any other Bidder, firm or person to fix the price or prices in the
attached Bid or the Bid price of any other Bidder, or to secure through any collusion,
conspiracy, connivance or unlawful agreement, any advantage against the Town or any
person interested in the proposed Contract;
5. The price, or prices, quoted in the attached Bid are fair and proper and are not tainted by
any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or
any of its agents, representatives, owners, employees or parties in interest, including this
affiant; and
6. That no employee or person whose salary is payable in part by the Treasury of the Town
in which the Project is located, is directly or indirectly interested in the Bid, or its
supplies, materials, equipment, work or labor to which it relates, or in any profits thereof.
(Signed) ________________________________________
(Title) ________________________________________
Subscribed and sworn to before me this _____ day of __________________________________
(Signed) ________________________________________
(Title) ________________________________________
My Commission Expires: ________________________________________________________
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3/12/2026 9:32:43 AM
Scale:1"=100'
Scale is approximate
The information depicted on this map is for planning purposes only.
It is not adequate for legal boundary definition, regulatory
interpretation, or parcel-level analyses.