High Density Mineral Bond Pavement

CONTRACT DOCUMENTS &
SPECIFICATIONS
FOR
HIGH DENSITY MINERAL BOND PAVEMENT
APPLICATION
C G
ITY OF ALLATIN ENGINEERING
DIVISION
633 Long Hollow Pike
GALLATIN, TENNESSEE 37066
May 21st, 2026

INVITATION TO BID & INFORMATION FOR
BIDDERS
SECTION A

INVITATION TO BID
The City of Gallatin is seeking bids for a High Density Mineral Bond Pavement Application.
Sealed bids will be received by the City of Gallatin in the Finance Department, room 106, City
Hall, 132 West Main Street, Gallatin, Tennessee, until 2:00 p.m., June 2nd, 2026, at which time
they will be opened and read aloud for the High Density Mineral Bond Pavement Application.
Specifications, Proposal Forms, and Contract Documents may be inspected and obtained after
2:00 p.m. local time, May 21st, 2026, by downloading from the City's home page
www.gallatintn.gov under "DOING BUSINESS, then proceed to "BID OPPORTUNITIES."
All bidders must be licensed contractors and eligible to bid Contracts in the State of Tennessee.
The City of Gallatin reserves the right to reject any or all bids.

INFORMATION FOR BIDDERS
All bidders must satisfy themselves by personal examination of the locations of the proposed work,
by examination of the Specifications and requirements of the work and the accuracy of the estimate
of the quantities of the work to be done, and shall not at any time after the submission of a bid
dispute or complain of such estimate nor assert that there was any misunderstanding in regard to
the nature or amount of work to be done. The City shall not be responsible for bidders' errors and
misjudgments, nor any information on local conditions or general laws and regulations.
The Specifications, Contract Documents, and Proposal Forms contain the provisions required for
the High Density Mineral Bond Pavement Application. No information obtained from any officer,
agent, or employee of the City on any such matters shall in any way affect the risk or obligation
assumed by the Contractor or relieve him from fulfilling any of the conditions of the contract.
The successful bidder will be required to execute a performance bond covering and including labor
and materials in the amount of one hundred percent (100%) of the contract price. The performance
surety is to remain in place for a period of one year after project completion.
All bids must be made on the blank form of proposal attached hereto. Bids must be submitted in
a sealed envelope clearly marked "BID - HIGH DENSITY MINERAL BOND PAVEMENT
APPLICATION - CITY OF GALLATIN." Bids arriving after the announced opening time or
absent of the aforementioned markings will not be accepted.
All bidders must be licensed contractors and eligible to bid Contracts in the State of Tennessee.
No bid will be opened if the following information does not appear on the envelope containing
the bid.
1. Bidder's Name
2. Address
3. Tennessee Contractor's License Number
4. License Classification Applying to Bid
5. License Expiration Date
6. Name of Project for which Bid is submitted
7. Name and License information for all Subcontractors who will perform work.
Proposals which are incomplete, unbalanced, conditional, or obscure or which contain additions
not called for, erasures, alterations or irregularities of any kind or which do not comply with the
Invitation to Bid and Information for Bidders may be rejected at the option of the City. Bids must
be written with typewriter, ink or indelible pencil; otherwise they may not be considered. Faxed
bids will not be accepted.
The City of Gallatin reserves the right to disregard all nonconforming, nonresponsive, or
conditional bids; to reject any or all bids; to limit quantities; to waive informalities; and to evaluate

proposals and accept any proposal or any part of any proposal that is judged, in our opinion, to be
of the best quality, value, and service to the City of Gallatin.
A bidder may withdraw any proposal he/she has submitted at any time prior to the hour set for the
closing of the bids, provided the request for withdrawal is signed in a manner identical with the
proposal being withdrawn. No withdrawal or modification will be permitted for 60 days after the
hour and date designated for opening the bids.
All questions or explanations requested by Bidders shall be submitted in writing to the City in
ample time to permit consideration before the bid date. Necessary replies will be issued to all
bidders of record as Addenda and receipt thereof shall be acknowledged on the proposal. Bidders
shall check with the City prior to bid opening to secure any Addenda that may affect bidding. Oral
instructions will not be given and do not form a part of the bidding package.
Contractor will be paid based on quantities complete and in place.
In case of default of the Contractor, the City may procure the articles of services from other services
and hold the Contractor responsible for any excess cost occasioned thereby.
Bids must be executed in the Company name and signed by an officer or individual who has
authority to bind the Company.
In cases of errors in the extension of prices in the bid, the unit price will govern. No bid shall be
altered or amended after the specified time for opening bids.
All material and workmanship shall be subject to inspection and test at all times and places. In
case any articles are found to be defective in material or workmanship, or otherwise not in
conformity with the specification requirements, the City shall have the right to reject such articles
or require their correction. Final inspection shall be conclusive except as regards latent defects,
fraud, or such gross mistakes as amount to fraud.
A change order will be issued only in the event of a change in the scope of work.
All bid proposals must include the following:
1. Sealed envelope with required information on the outside.
2. Bid Proposal Form
3. Drug-Free Workplace Affidavit.

The successful bidder must provide the following, each of which shall be in accordance with the
contract documents:
1. Certificate of Insurance naming the City of Gallatin additionally insured with any
exclusions listed, including:
* General Liability
* Worker's Comp
* Auto Insurance
2. Proof of Worker's Comp for all Subcontractors
3. Performance Surety and Materials & Labor Surety for 100% of the Total Bid with
Power of Attorney (if over $25,000)
4. W-9 Form, if a new vendor
Additional Requirements:
* The successful bidder will also be responsible for payment of all taxes levied under the
laws of the State of Tennessee.
* The successful bidder shall have the responsibility to ensure that all persons employed
under a contract with the City, whether directly or by subcontract, be legal residents
and be authorized to work in the United States.
* Affirmative Action compliance is required.
All interested parties, without regard to race, color, or national origin, shall be afforded the
opportunity to bid and shall receive equal consideration.
Additional information may be obtained by contacting: Caelum Utley | Project Manager, City of
Gallatin Department of Engineering, 633 Long Hollow Pike, Gallatin, TN 37066, Phone: 615-
4515965-Ext 2039, caelum.utley@gallatintn.gov.

EQUAL OPPORTUNITY TITLE VI POLICY
STATEMENT
It is the policy of the City of Gallatin to ensure compliance with Title VI of the Civil Rights Act
of 1964; 49 CFR, Part 21; related statutes and regulations to the end that no person shall be
excluded from participation in or be denied the benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance from the U. S. Department of
Transportation on the grounds of race, color, sex, age, disability or national origin.
Iran Divestment Act:
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies,
and in the case of a joint bid each party thereto certifies as to its own organization, under penalty
of perjury, that to the best of its knowledge and believe that each bidder is not on the list created
pursuant to 12-12-106.
Boycott of Israel.
Contractor certifies that it is not currently engaged in, and covenants that it will not, for the
duration of the Contract, engage in a Boycott of Israel, as that term is defined in Tenn. Code
Ann. 12-4-127.

BID PROPOSAL INCLUDING DRUG FREE
AFFIDAVIT
SECTION B

PROPOSAL
City of Gallatin
Engineering Division
633Long Hollow Pike
Gallatin, TN 37066
In response to the Invitation to Bid, the undersigned Bidder submits the following proposal for the
High Density Mineral Bond Pavement Application within the City of Gallatin as described and
specified in the drawings, contract documents, supplemental specifications, and technical
specifications.
The Bidder declares that he has examined the site of the work and informed himself fully in regard
to all conditions pertaining to the place where the work is to be done; that he has examined the
Contract Documents and the Specifications for the work, and has read all the Special Provisions
furnished prior to the opening of bids; and that he has satisfied himself relative to the work to be
performed.
The quantities shown in the Proposal are approximate only, are subject to increase or decrease
and, should the quantities of any of the items of work be increased, the undersigned proposes to do
the additional work at the unit prices set out herein; and should the quantities be decreased, the
undersigned will make no claim for anticipated profits.
The Bidder agrees that this bid shall be good and may not be withdrawn for a period of 60 calendar
days after the opening of bids.
The Bidder hereby agrees that if he is awarded the Contract for this Work, he will commence work
before a date to be specified in a written Notice to Proceed of the Owner and to fully complete the
work as directed by the City Engineer.
The undersigned Bidder does hereby declare and stipulate that this Proposal is made in good faith,
without collusion or connection with any other person or persons bidding for the same work, and
that it is made in pursuance of and subject to all the terms and conditions of the Contract
Documents and the Specifications pertaining to the Work to be done.
Contract unit prices shall be for a one-year period, at which time the City of Gallatin, at their option,
may elect to extend the Contract for one additional year if vendor is agreeable to an extension.
Contract extensions can be granted up to a maximum of 3 years. Extensions are based on year to
year and only apply if both parties agree. Written documentation must be presented for a yearly
extension with signatures from both representatives.

BID PROPOSAL
High Density Mineral Bond Pavement Application
In compliance with your legal Invitation to Bid for the City of Gallatin High Density Mineral Bond
Pavement Application, the undersigned Bidder, a corporation organized and existing under the
laws of the State of _____________________, having examined the Specifications and Contract
forms thereto attached, and being fully advised as to the extent and character of the work to be
performed, and the equipment to be furnished, hereby proposes to furnish all labor, tools, material,
plant, and equipment necessary for the Project.
The Bidder shall complete all tables (including ones with no estimated quantities) to establish his
Bid. The undersigned further proposes to perform all work and furnish all equipment in accordance
with the Specifications and Contract stipulations thereof, within the time limit specified, for the
price so stated below.
BASE PROPOSAL: Bidder agrees to perform all work as described in the Specifications and as
directed by the City Engineer for the estimated sum of
_______________________________________________________($______________)
(Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in
words will govern.)