Hidden in Plain Sight Drug & Alcohol Awareness Trailer

THE CITY OF LACONIA
NEW HAMPSHIRE
acont*
CITY ON THE LAKES
REQUEST FOR PROPOSALS
RFP No. 26-08-19P
Hidden in Plain Sight Drug and Alcohol Awareness Trailer
Due September 4, 2026, by 3:00 PM

CITY OF LACONIA
REQUEST FOR PROPOSALS
Proposal No. 26-08-18P
Hidden in Plain Sight Drug and Alcohol Awareness Trailer
The City of Laconia Police Department invites qualified vendors to submit proposals for the design,
construction, furnishing, and delivery ofa Hidden in Plain Sight (HIPS) Drug and Alcohol Awareness
Trailer. The City seeks a complete educational trailer designed to resemble a realistic teenager's
bedroom and provide an interactive educational environment for identifying indicators of youth drug
and alcohol use.
Submissions
Interested firms are encouraged to submit two (2) proposals in a sealed envelope to the
City of Laconia Purchasing Department, 45 Beacon Street East, Laconia, NH 03246 by
3:00 PM, Friday, September 4, 2026 to be considered. Submissions must be labeled "RFP No.
26-08-lSP Hidden in Plain Sight Drug and Alcohol Awareness Trailer" Postmarks and other
timestamps will not be accepted in lieu of actual delivery to be considered. Emailed
submissions will not be accepted.
The City of Laconia reserves the right to accept or reject any and/or all proposals or any
part thereof, to waive any formality in the process, and to accept the proposal considered
to be in the best interest of the City. Failure to submit all information called for may be
sufficient grounds for disqualification. The City of Laconia reserves the right to cancel
this Request for Proposals at any time for any reason.
Questions and Addenda
All questions regarding this RFP must be submitted in writing via email no later than
4:00 PM on August 24, 2026, to kbullerwell@laconianh.gov.
Responses to questions and any resulting addenda will be posted on the City of Laconia
website at https://www.laconianh.gov/Bids.aspx no later than August 27, 2026.
It is the responsibility of all proposers to check the website for issued addenda prior to
submission.
1

Scope of Work
The successful proposer shall furnish a new enclosed trailer and complete all modifications necessary
to create a fully functional Hidden in Plain Sight educational exhibit.
The proposal shall include all labor, materials, installation, transportation, and incidental costs
necessary to provide a complete operational trailer.
At a minimum, the trailer shall include:
* New enclosed aluminum trailer, approximately 20 feet in length.
* White exterior.
* Finished and painted interior walls.
* Finished and painted plywood ceiling.
* Four LED ceiling lights with dimmer control.
* Eight duplex electrical outlets.
* Exterior generator or shore-power connection.
* Waterproof non-slip vinyl plank flooring.
* Realistic bedroom appearance.
* Areas for educational displays and presentations.
Proposal Options
The City requests separate pricing for the following options:
Option A
Complete Hidden in Plain Sight Trailer including:
* All furnishings
* Bedroom furniture
* Decor
* Display fixtures
* Finished educational environment
Option B
Complete Hidden in Plain Sight Trailer excluding furnishings and decor.
Trailer shall be fully finished and ready for City installation of furnishings.
Vendors may submit pricing for either or both options. Pricing shall clearly identify each option
separately.
2

INTERIOR DESIGN REQUIREMENTS
The interior shall resemble a realistic teenager's bedroom and may include:
* Bed
* Nightstand
* Dresser
* Desk/study area
* Chair
* Shelving
* Closet/storage area
* Wall decor
* Books and school materials
* Other age-appropriate furnishings
Final design shall be approved by the Laconia Police Department.
ELECTRICAL REQUIREMENTS
The trailer shall include:
* Eight (8) duplex electrical outlets
* 110/120-volt electrical system
* Exterior generator connection
* Appropriate circuit protection
* Four ( 4) LED ceiling lights
* Wall-mounted controls
* Code-compliant installation
Vendor shall provide an electrical layout with proposal submission.
FLOORING
Finished floor shall consist of waterproof, slip-resistant vinyl plank flooring suitable for heavy public
use and educational programming.
SAFETY
The completed trailer shall include:
* Safe public-access configuration
* Secure furniture mounting
* Fire safety considerations
* Protected electrical systems
3

* Slip-resistant walking surfaces
* Methods to prevent movement of furnishings during transport
The completed unit shall be suitable for supervised public tours and educational demonstrations.
VENDOR PROPOSAL REQUIREMENTS
Proposals shall include:
I. Vendor name and contact information.
2. Trailer manufacturer and model.
3. Trailer specifications.
4. Dimensions and GVWR.
5. Interior layout drawings or concepts.
6. Electrical system specifications.
7. Flooring specifications.
8. Furnishing specifications (if applicable).
9. Warranty information.
10. Estimated completion schedule.
11. Delivery cost.
12. References for similar projects.
13. Separate pricing for Option A and Option B.
14. Any exceptions to this RFP.
15. Competed documents including Terms and conditions, exceptions, non-collusion and
taxpayer ID.
AWARD
Award will be made to the proposer whose submission is determined to be most advantageous to the
City of Laconia, considering price, qualifications, experience, design approach, delivery schedule, and
compliance with specifications.
The City reserves the right to negotiate with any proposer and to reject any or all proposals.
Vendor Requirements
* All equipment shall be new, unused, and current production models.
* Equipment shall be supplied with all components necessary for full functionality and
operation.
* Vendor shall provide manufacturer warranty information with the proposal.
* Vendor shall include lead times, shipping costs, and any required accessories.
* Any proposed equivalent products must meet or exceed the specifications and
performance of the equipment listed above.
4

BID SHEET
Proposal No. 26-08-18P
Hidden in Plain Sight Drug and Alcohol Awareness Trailer
Vendor Name:
---------------
Contact Person:
--------------
Telephone: _
Email: _
Base Pricing
Item Description Total Price
Option A - Complete Finished Trailer with Furnishings and
1 $
Decor
Option B - Complete Finished Trailer without Furnishings and
2 $
Decor
3 Delivery to Laconia, NH $
4 Optional Items (List Separately) $
Proposed Completion Date
Warranty Period
Authorized Certification
The undersigned certifies that the pricing contained herein is valid for a period of ninety (90) days
from the proposal due date and that the proposal complies with the requirements of RFP No. 26-08-
1 SP.
Authorized Signature: _
Printed Name:
---------------
Title:
------------------
Date:
------------------
6

City of Laconia Date:8/19/2026
Purchasing Office RFP#:26-08-18P
45 Beacon Street East RFP Due Date:9/4/2026
Laconia, NH 03246 RFP Due By:3:00 PM
Please direct and questions regarding this Proposal to: Kelly Bullerwell at 603-524-3877 X 151 or by email to kbullerwell@laconianh.gov
REQUEST FOR PROPOSAL FOR: Hidden in Plain Sight Drug and Alcohol Awareness Trailer
Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this RFP and any resulting
Purchase Order or Contract.
GENERAL TERMS AND CONITIONS:
RFP'S. Proposals must be received at the Purchasing Office before contract or order, representatives of the City of Laconia shall incur
the date and time specified. Proposals are to be made less Federal no liability of any kind.
Excise Tax and no charge for handling unless required by law.
Proposals will be made available to the public after the time of PROOF OF COMPLIANCE. The responding vendor may be required to
contract. Results will be given by mail only if requested in writing supply proof of compliance with bid/proposal specifications. When
and accompanied by a self addressed, stamped business size requested, the responding vendor must immediately supply the
envelope. Purchasing Office with certified test results or certificates of
compliance. Where none are available, the City of Laconia may
SPECIFICATIONS. Vendors must submit on items as specified. Any require independent laboratory testing. All costs for such testing,
changes in specifications must be noted. Vendors shall be notified in certified test results or certificates of compliance shall be the
writing if any changes to the specifications are made. responsibility of the responding vendor.
AWARD. The award will be made to the responsible vendor FORM OF CONTRACT. The terms and conditions set forth in any
submitting a conforming proposal meeting specifications at the additional Terms and Conditions by the Purchasing Office are part of
lowest cost unless other criteria are noted in the Request for the proposal and will apply to any contract awarded the responding
Proposals. Unless otherwise noted, the award may be made by vendor unless specific exceptions are taken and accepted and will
individual items. If there is a discrepancy between the unit price and prevail over any contrary provisions in Terms and Conditions
the extension, the unit price will prevail. Discounts will not be submitted by the responding vendor.
considered in making award but may be offered on the invoice for
earlier payment and will be applicable on the date of completion of OFFER. The undersigned hereby offers to sell to the City of Laconia
delivery or receipt of invoice, whichever is later. the commodities or services indicated in the following page(s) of this
RFP at the price(s) quoted in complete accordance with all
ASSIGNMENT PROVISION. The responding vendor hereby agrees to conditions of this RFP.
assign all causes of action that it may acquire under the antitrust
laws of New Hampshire and the United States as the result of Company Name: _
conspiracies, combinations, or contracts in restraint of trade which
materially affect the price of goods or services obtained by the city Address: _
under this contract if so requested by the City of Laconia.
CITY'S OPTIONS. The City of Laconia reserves the right to reject or
accept all or any part of any proposal, to determine what constitutes Phone#: Email: _
a conforming proposal, to award solely as it deems to be in the best
interest of the City, and to waive irregularities that it considers not Authorized Signature: _
material to the process.
Printed Name: _
PUBLIC INFORMATION. The responding vendor hereby
acknowledges that all information relating to this proposal and any This document must be signed by a person who is authorized to
resulting order (including but not limited to fees, contracts, legally obligate the responding vendor. A signature on this
agreements, and prices) are subject to the laws of the State of New document indicates that all City of Laconia terms and conditions are
Hampshire regarding public information. accepted by the responding vendor and that any and all other terms
and conditions submitted by the responding vendor are null and
PERSONAL LIABILITY. The responding vendor agrees that in the void, even if such terms and conditions have terminology to the
preparation of this proposal or the execution of any resulting contrary. The responding vendor shall also be subject to City of
Laconia contract and purchase order terms and conditions.

CITY OF LACONIA, NEW HAMPSHIRE
SPECIFICATIONS EXCEPTIONS FORM
In the interest of fairness and sound business practice, it is mandatory that you state any
exceptions taken by you to our specifications.
It should not be the responsibility of the City of Laconia to interpret information concerning the
materials which you intend to furnish.
If your bid/quotation does not meet all our specifications, you must state so in the space provided
below:
Bids on equipment, vehicles, supplies, service, and materials not meeting specifications may be
considered by the City, however all deviations must be listed above.
If your bid does not meet our specifications, and your exceptions are not listed above, the City of
Laconia may claim forfeiture of your bid bond if submitted.
I DO meet specifications.
Signed: _ Date
------
I DO NOT meet the specifications listed in this bid. EXCEPTIONS ARE NOTED ABOVE.
Signed: Date
-------------------- ------
YOUR BID MAY BE REJECTED IF YOU DO NOT SIGN AND SUBMIT THIS PAGE.

CITY OF LACONIA, NEW HAMPSHIRE
CERTIFICATION OF NON-COLLUSION
The contractor/vendor hereby agrees that it will assign all causes of action that it may acquire
under the antitrust laws of New Hampshire and the United States as the result of conspiracies,
combinations, or contracts in restraint of trade which affect the price of goods or services
obtained by the state under this contract if so, requested by the State of New Hampshire.
The undersigned bidder, having fully informed himself regarding the accuracy of the statements
made herein, further certifies that:
1. The bid has been arrived at by the bidder independently and has been submitted without
collusion with and without any agreement, understanding or planned common course of
action with any other vendor or materials, supplies, equipment, or services described in
the invitation to bid, designed to limit independent bidding or competition, and
2. The contents of the bid have not been communicated by the bidder or its employees or
agents to any person not an employee or agent of the bid or its surety on any bond
furnished with the bid and will not be communicated to any person prior to the official
opening of the bid.
The undersigned bidder further certifies that this statement is executed for the purpose of
inducing the City of Laconia to consider the bid and make an award in accordance therewith.
Legal Name of Bidder _
Business Address
-----------------------------
Bidder's E.I. Number*
---------------------------
Signature of Person Authorized to Sign** _
Date and Title
--------- ---------------------
* Enter the Federal Social Security Identification Number of the Bidder (the number used
on Employer's Quarterly Federal Tax Return; U.S. Treasury Department form 941).
** Statement shall be signed by the bidder if he is an individual, by a partner if the bidder is
a partnership, or by an officer or employee of the corporation having the power to sign on
its behalf if the bidder is a corporation.

CITY OF LACONIA, NEW HAMPSHIRE
BUSINESS AND TAXPAYER IDENTIFICATION INFORMATION
(TIN)
1. THIS BUSINESS IS A: (Please check one)
[ ] Individual [ ] Sole Proprietorship
[ ] Partnership [ ] Corporation
[ ] Non-Profit Entity
[ ] Other (please describe): _
2. LICENSED OR OTHERWISE AUTHORIZED TO DO BUSINESS BY THE STATE
OF:
----------------------
3. TAXPAYER IDENTIFICATION NO. (TIN): _
OR
SOCIAL SECURITY NUMBER
---
LEGALLY ISSUED IN THE NAME OF:
-----------------
DOING BUSINESS AS (DBA):
ADDRESS:
CITY/TOWN, STATE, ZIP: _
NOTES:
YOUR BID MAY BE REJECTED IF YOU DO NOT COMPLETE AND SUBMIT THIS PAGE
WITH YOUR BID.
CHECKS IN PAYMENT OF OBLIGATIONS BY THE CITY WILL BE MADE PAYABLE TO
YOUR LEGALLY ISSUED NAME UNLESS YOU STATE A D/B/A (DOING BUSINESS AS).
FEDERAL TAX REPORTING, IF REQUIRED, WILL ALSO BE IN YOUR LEGAL NAME.
FAILURE TO PROVIDE A T.I.N. WILL SUBJECT YOU TO 20% FEDERAL BACK-UP
WITHHOLDING.