HHM Collection Event

Agency: Terrebonne Parish
State: Louisiana
Type of Government: State & Local
Posted Date: Jul 29, 2019
Due Date: Aug 22, 2019
Solicitation No: 19-SWHHM-27
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bid number description closing date/time
19-SWHHM-27

HHM Collection Event 08/22/2019 10:00 AM

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TERREBONNE PARISH CONSOLIDATED GOVERNMENT
SOLID WASTE DIVISION
REQUEST FOR PROPOSALS
#19-SWHHM-27
PROPOSAL DOCUMENTS
FOR
HOUSEHOLD HAZARDOUS MATERIAL (HHM)
COLLECTION EVENT
1
INVITATION TO PROPOSERS
Sealed proposals will be received on Thursday, August 22, 2019 by the Te r r ebo nn e
P a ri s h C o ns ol i d at e d G ov e rnm e nt Purchasing Division, , at City of Houma
Service Complex, 301 Plant Road, in Houma, Louisiana 70363 until 10:00 A.M. as
shown on the Purchasing Division Conference Room Clock at which time sealed
proposals shall be publicly opened and the name of the Proposers read aloud.
The Request for Proposal is available in electronic form at the Terrebonne Parish
Consolidated Government website http://www.tpcg.org/bids. Proposal documents are
also posted on www.centralauctionhouse.com. To view these, download, and receive
proposal notices by email, you have to register with Central Auction House (CAH). For
information or technical support about the electronic submittal process on the Central
Bidding website, please contact Central Bidding Support at (833) 412-5717 or send an e-
mail to info@centralbidding.com .
Each proposal shall be either hand delivered by the proposer or his agent in which
instance the deliverer shall be handed a written receipt, or such proposal shall be sent by
United States Postal Service registered or certified mail with a return receipt requested.
Proposals shall not be accepted or taken, including receiving any hand delivered
proposals, on days which recognized as holidays by the United States Postal Service.
Request for Proposals (RFP): #19-SWHHM-27 HOUSEHOLD HAZARDOUS
MATERIAL (HHM) COLLECTION EVENT IN TERREBONNE PARISH,
LOUISIANA
Proposals must be submitted on the Official Proposal Forms furnished with the Proposal
Documents. Specifications and proposal forms are on file at the City of Houma Service
Complex Purchasing Division, 301 Plant Road in Houma, Louisiana and may be
obtained by prospective Proposers at no cost. Please contact Clay Naquin, Solid Waste
Administrator at 985-873-6739 with regard to the specifications or contact Angela
Guidry, Purchasing and Warehouse Manager at 985-873-6754 or Sharon Celestin, Sr.
Procurement Specialist at 985-873-6821 for any clarifications about the proposal
documents.
A proposal will be considered responsive if it conforms in all respects with the
conditions and requirements of the Proposal Documents. In order to be considered
responsive, Proposals must, (a)be fully completed, signed and be responsive in all
respects to the conditions of the Instructions to the Proposers; (b) be made on the
Proposals Forms provided and submitted intact as part of the Contract Documents; (c) be
accompanied by the required items listed in the appropriate sections of the Proposal
documents.
The Terrebonne Parish Consolidated Government (TPCG) reserves the right to reject any
and all proposals.
/s/Gordon Dove
Gordon Dove, Parish President
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I N S T R U C T I O N S T O PROPOSERS
PART I: GENERAL
The Contractor awarded this Contract shall provide all equipment, labor and materials
necessary to collect and dispose of hazardous materials from parish residents, as specified
herein. The selected Contractor may also be required to assist in the planning, supervision
and staffing of the HHM event. Terrebonne Parish Consolidated Government is
designated as the Owner or TPCG.
PART II: ADMINISTRATION
2.1 Proposal Submittal
This RFP is available in electronic form at the TPCG website
http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. It will be available in
PDF format or in printed form by submitting a written request to Angela Guidry,
Purchasing and Warehouse Manager or Clay Naquin, Solid Waste Administrator.
It is the Proposer’s responsibility to check the TPCG’s website frequently for any possible
addenda that may be issued. The TPCG is not responsible for a Proposer’s failure to
download any addenda documents required to complete a Request for Proposal.
All proposals shall be received in hard copy (printed) form by the TPCG Purchasing
Division no later than the date and time shown in the Invitation to Proposers. Fax or
email submissions are not acceptable.
Important -- Clearly mark outside of envelope, box or package with the following
information and format: Proposal Name: #19-SWHHM-27 HOUSEHOLD
HAZARDOUS MATERIAL (HHM) COLLECTION EVENT IN TERREBONNE
PARISH, LOUISIANA Proposal Opening Date and Time: Thursday, August 22,
2019 @ 10:00 am
Each proposal shall be either hand delivered by the Proposer or his agent in which
instance the deliverer shall be handed a written receipt, or such proposal shall be sent by
United States Postal Service registered or certified mail with a return receipt requested.
Proposals shall not be accepted or taken, including receiving any hand delivered
proposals, on days which recognized as holidays by the United States Postal Service.
Proposals may be mailed through the U. S Postal Service to our physical location at:
Terrebonne Parish Consolidated Government
Purchasing Division
301 Plant Road
Houma, Louisiana 70363
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Proposer is solely responsible for the timely delivery of its proposal. Failure to meet the
proposal opening date and time shall result in rejection of the proposal.
PROPOSALS SHALL BE OPENED PUBLICLY AT THE PHYSICAL LOCATION
IDENTIFIED ABOVE AND ONLY THE NAME OF THE PROPOSERS
SUBMITTING PROPOSALS SHALL BE IDENTIFIED ALOUD. NO OTHER
INFORMATION CONTAINED IN THE PROPOSAL SHALL BE RELEASED OR
DISCLOSED.
2.2 Proposal Response Content
To standardize and simplify the evaluation of responses, proposals should contain all of
the following information and be organized in the sequence indicated below. All of the
sections should be appropriately labeled and bound together under a single cover not to
exceed two (2) volumes with any identified appendices included as a separate volume.
A. Cover Letter: A cover letter should be submitted on the Proposer’s official
business letterhead and generally exhibit the Proposer’s understanding and
approach to the project. It should contain a summary of Proposer’s ability to
perform the services requested and confirm that the Proposer is willing to enter
into a contract with TPCG to perform those services as required. The cover letter
should also identify the person(s) authorized by the Proposer to contractually
obligate the Proposer and the person(s) who will address technical and contractual
matters throughout the evaluation period. By signing the cover letter and the
proposal, the Proposer certifies compliance with the signature authority required in
accordance with LA R.S. 38:2212B(5) as may be amended.
B. Company Description and Experience: Evidence that the Proposer is in good
standing and qualified to do business in the State of Louisiana and in the case of
a corporation organized under the laws of any other state, evidence that the
Proposer is licensed to do business in the State of Louisiana. NOTE: Contractor
shall be required to obtain any and all necessary licenses and permits.
C. Disposal Facilities: Respondents shall provide a list of final disposal facilities for
materials that are collected. The list shall include:
Name and phone number of disposal facility
EPA ID
Type of facility
D. Narrative: Respondents should provide a narrative that includes details of how
materials will be handled or segregated for shipment.
E. Conflict of Interest Disclosure: All Respondents providing a response to this
RFP shall provide a clear and unambiguous indication of any potential or real
conflicts of interest it may have with respect to performing work on behalf of
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TPCG. TPCG shall make the final determination as to whether any potential or
real conflict of interest exists.
F. Price Proposal: Respondent’s price proposal shall be submitted on Respondents
Company Letterhead and signed by an individual with signature authority.
2.3 Number of Response Copies
Each Proposer shall submit one (1) bound signed original response. Two (2) bound
additional copies.
2.4 Legibility / Clarity
Responses to the requirements of this RFP in the formats requested are desirable with all
questions answered in as much detail as practicable. The Proposer’s response is to
demonstrate an understanding of the requirements. Proposals prepared simply and
economically, providing a straightforward, concise description of the Proposer’s ability to
meet the requirements of the RFP is also desired. Each Proposer is solely responsible for
the accuracy and completeness of its proposal.
2.5 Proposal Clarifications Prior to Submittal
2.5.1 Proposer Inquiry Periods
The TPCG shall not and cannot permit an open-ended inquiry period, as this creates an
unwarranted delay in the procurement cycle and operations of our agency customers. The
TPCG reasonably expects and requires responsible and interested Proposers to conduct
their in-depth proposal review and submit inquiries in a timely manner.
An inquiry period is hereby firmly set for all interested Proposers to perform a detailed
review of the proposal documents and to submit any written inquiries relative thereto.
Without exception, all inquiries MUST be submitted in writing by an authorized
representative of the Proposer, clearly cross-referenced to the relevant solicitation section
(even if an answer has already been given to an oral question during the Pre-proposal
conference). All inquiries must be received by the Inquiry Deadline date set forth in Section
1.1 Schedule of Events of this RFP. Only those inquiries received by the established
deadline shall be considered by the TPCG. Inquiries received after the established deadline
shall not be entertained.
Inquiries concerning this solicitation should be delivered to the TPCG’s contact person for
this solicitation, Angela Guidry, by mail, express courier, e-mail, hand, or fax:
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