Hershfield Park Phase III Improvements Project (Walking Paths)

NOTICE TO BIDDERS
Notice is hereby given, sealed bids will be received by the Pompton Lakes Municipal Clerk for the Hershfield
Park Walking Trail Replacement. Bids will be opened and read in public at the Borough of Pompton Lakes
Municipal Building located at 25 Lenox Avenue, Pompton Lakes, NJ 07442 on Wednesday, August 19th, 2026,
at 10:00 a.m. prevailing time.
This project is for the replacement of approximately 1,425 linear feet of walking trail at Hershfield Park split between the
Base Project (1,170 LF) and the Add Alternate (250 LF). The trail varies in width from 14 feet to 16 feet. The existing
porous concrete walking and trail and subsoil is to be removed and replaced with a porous asphalt walking trail consisting
of: a four (4) inch thick base course of 1-1/2" crushed stone; a layer of non-woven geotextile fabric; a two (2) inch thick
intermediate course of 3/4" crushed stone and concrete sand mix; and a three (3) inch layer surface course of porous asphalt.
The main items of construction and approximate quantities in the BASE BID include, but are not necessarily limited
to: 1,800 SY of porous concrete walking trail (6" average thickness) removal; 320 tons of subsoil removal; 420 tons
of 1-1/2" crushed stone; 240 tons of 34" crushed stone and concrete sand mix, 1,800 SY of geotextile fabric; 370 tons
of porous asphalt pavement; 1,100 SY of lawn restoration; and, four (4) collapsible bollards.
At the above time and place, all bids will be publicly opened and read aloud. No bids will be accepted after the
date and time designated to receive bids. The Borough of Pompton Lakes is not responsible for any bid mailed or
hand delivered which is lost in transit or delivered late. A bid may be withdrawn prior to the time for opening of
bids or authorized postponement thereof upon written application of the Bidder who shall be required to produce
evidence showing that individual is or represents the principal or principals involved in the bid. No bid may be
withdrawn for a period of sixty (60) days after bids have been opened.
Bid packages, including Contract Documents, Proposal Forms, Plans and Specifications, will be furnished to
prospective bidders at the office of the Borough Engineer, Darmofalski Engineering Associates, Inc., 86 Newark
Pompton Turnpike, Riverdale, NJ 07457. A charge of $75.00, or $85.00 for Federal Express, will be made for each
set of made, payable to Darmofalski Engineering Associates, Inc. For Federal Express requests, Bidder must provide
a check in the amount of $85.00 plus provide their Federal Express account number. Said charges are to cover the cost
of the Bid Packages and will not be returned. One (1) copy of the Bid Packages is on file at the office of the
Municipal Clerk, located at 25 Lenox Avenue, Pompton Lakes, NJ 07442 during normal business hours. Anyone
wishing to review the plans or has questions may also contact the Borough Engineer at the office of Darmofalski
Engineering Associates, by calling 973-835-8300 or emailing tab@darmofalski.com.
If the Contract is awarded, no refunds will be given. If for any reason the Contract is not awarded, refunds will
immediately be returned to bidders pursuant to N.J.S.A. 40A:11-24(b) when the Contract documents are returned in
reasonable condition within 90 days of notice that the Contract has not been awarded.
The Borough reserves the right to reject any or all bids, to waive any informalities, deviations or omissions in any or
all bids, and to accept such bids and make awards as may be most advantageous to the Borough.
All bids must conform to the models and directions contained in the Specifications. Bids must be made on the
included standard proposal forms in the manner designated therein and required by the Specifications, and must
be submitted in a sealed envelope, clearly marked with the project identification and the name and address of the
Bidder. Bids may be submitted by certified mail, return receipt requested, regular mail or hand delivery. Bids
shall be submitted to the Office of the Municipal Clerk located at 25 Lenox Avenue, Pompton Lakes, NJ 07442.
The Bidder shall submit only one (1) bid that meets or exceeds the minimum specifications herewith.
All bids must be signed. Failure to do so shall cause the bid to be non-responsive and rejected.
The Bidder shall submit only one (1) bid that meets or exceeds the minimum specifications herewith. At the above
time and place, all bids will be publicly opened and read aloud. No bids will be accepted after the date and time
designated to receive bids.

A bid may be withdrawn prior to the time for opening of bids or authorized postponement thereof upon written
application of the Bidder who shall be required to produce evidence showing that individual is or represents the
principal or principals involved in the bid. No bid may be withdrawn for a period of sixty (60) days after bids have
been opened.
Each bid shall be accompanied by a Guarantee in an amount of the lesser of ten percent (10%) of the total bid price or
Twenty Thousand Dollars ($20,000.00), in the form of a certified check or cashier's check payable to the Borough or
a Bid Bond issued by a Surety authorized to transact business in New Jersey and found acceptable by the Borough.
Each bid must also be accompanied by the consent of a similarly acceptable Surety, guaranteeing a one hundred percent
(100%) Performance Bond and a one hundred percent (100%) Labor and Material Payment Bond will be furnished
upon award of the Contract.
Bidders are required to comply with the Equal Employment Opportunity Requirements of N.J.S.A. 10:5-31 et seq. and
the Affirmative Action Requirements of N.J.A.C. 17:27. Bidders are also required to comply with Chapter 150 of P.L.
1963 and the prevailing wage regulations promulgated thereunder.
Simultaneously to bid submission, a Bidder must submit a Corporate Ownership Disclosure Statement in accordance
with c.33, P.L. 1977. Failure to submit a Corporate Ownership Disclosure Statement with the bid shall result in the
rejection of the bid pursuant to N.J.S.A. 40A:11-23.2. Each Bidder must also complete the Non-Collusion Affidavit
contained in the Bid package.
Bidders are required to comply with the requirements of the Local Public Contracts Law under N.J.S.A. 40A:11-1, et
seq. Bidders are also required to comply with the Public Works Contractor Registration Act (N.J.S.A. 34:11-56.48, et
seq.) which requires all contractors, subcontractors, or lower tier subcontractors (including subcontractors listed in bid
proposals) who bid on or engage in the performance of any public work register with the New Jersey Department of
Labor and Workforce Development.
If perspective bidder makes a formal request and payment for bid documents, then perspective bidder is placed on the
list of bidders and will be notified of all amendments and changes to the bid documents. However, if perspective bidder
obtains bid documents pursuant to the Open Public Records Act, perspective bidder will not be on the list of bidders
and will not be provided with notice of any amendments or changes to the bid documents.
All business organizations doing business with a local contracting agency are required to be registered with the State
of New Jersey prior to submitting bid proposals. Proof of registration shall be provided to the contracting agency for
all Contractors and Subcontractors before the contracting agency may enter into a contract with the business. Contracts
awarded after September 1, 2004, must comply with this requirement.
BY: Elizabeth Brandsness
TITLE: Municipal Clerk