Heritage Middle - Digital Marquee

PPrroojjeecctt MMaannuuaall
DIGITAL MARQUEE
PROJECT NO. 2648217
HERITAGE MIDDLE
1001 PARNELL COURT
DELTONA, FLORIDA 32738
TTHHEE SSCCHHOOOOLL BBOOAARRDD OOFF VVOOLLUUSSIIAA CCOOUUNNTTYYFFLLOORRIIDDAA
200 NORTH CLARA AVENUE
DELAND, FLORIDA
ARCHITECT
Hall & Ogle Architects, Inc.
208 Magnolia Avenue
Daytona Beach, FL 32114
(386) 255-6163
ELECTRICAL
MMaatteerrnn PPrrooffeessssiioonnaall EEnnggiinneeeerriinngg,, IInncc..
130 Candace Drive
Maitland, FL 32751
DATE: 28 JANUARY 2026
REVISED:
Form Rev: 2019-July-01 PPrroojjeecctt MMaannuuaall Cover - Page 1 of 1

TABLE OF CONTENTS
SSCCHHOOOOLL BBOOAARRDD OOFF VVOOLLUUSSIIAA CCOOUUNNTTYYFFLLOORRIIDDAA
Facility Name: HHeerriittaaggee MMiiddddllee
Project Name: DDiiggiittaall MMaarrqquueeee
VCS Project No.: 2648217
AAllll rreeffeerreenncceess hheerreeiinn tthhaatt ccoonnfflliicctt wwiitthh pprroocceesssseess,, pprroocceedduurreess,, oorr ootthheerr tteerrmmss oouuttlliinneedd iinn tthhee OOwwnneerr
cccooonnntttrrraaaccctttsss,,, aaasss aaassssssoooccciiiaaattteeeddd wwwiiittthhh ttthhhiiisss PPPrrrooojjjeeecccttt,,, ttthhheee OOOwwwnnneeerrr cccooonnntttrrraaaccctttsss ssshhhaaallllll tttaaakkkeee ppprrreeeccceeedddeeennnccceee...
NO. OF
TITLE PAGES
Cover Page 1
TTaabbllee ooff CCoonntteennttss 2
IInnddeexx ooff DDrraawwiinnggss 1
DIVISION 0
NO. OF
DOC.NO. TITLE PAGES
BBIIDDRREEQQUUIIRREEMMEENNTTSSAANNDD FFOORRMMSS
630 AAddvveerrttiisseemmeenntt ffoorr BBiidd 1
631 IInnssttrruuccttiioonnss ttoo BBiiddddeerrss 5
632 Bid Form 1
A310 BBiidd BBoonndd FFoorrmm ((AAIIAA DDoocc)) 2
633 LLiisstt ooff SSuubbccoonnttrraaccttoorrss 1
634 BBiiddddeerr PPrroojjeecctt DDaattaa SSeellff--PPeerrffoommeedd PPoorrttiioonnss ooff WWoorrkk 2
635 TTrreenncchh SSaaffeettyy AAcctt FFoorrmm 1
636 BBiidd PPrrootteesstt BBoonndd FFoorrmm 2
CCOONNTTRRAACCTT DDOOCCUUMMEENNTTSS AANNDD CCOONNSSTTRRUUCCTTIIOONN PPHHAASSEE FFOORRMMSS
A101-2017 SSttaannddaarrdd FFoorrmm ooff AAggrreeeemmeenntt ((SSttaannddaarrdd BBiidd)) 8
A101-2017 EExxhhiibbiitt AA -- IInnssuurraannccee aanndd BBoonnddss ((SSttaannddaarrdd BBiidd)) 8
A201-2017 GGeenneerraall CCoonnddiittiioonnss ooff tthhee CCoonnttrraacctt ((SSttaannddaarrdd BBiidd)) 46
625 N/A N/A
639 Contractor E-VVeerriiffyy AAffffiiddaavviitt 1
640 PPeerrffoorrmmaannccee aanndd PPaayymmeenntt BBoonndd 2
641 CCoonnttrraaccttoorr''ss DDiirreecctt MMaatteerriiaall PPuurrcchhaassee AAffffiiddaavviitt 1
642 CCoonnttrraaccttoorr AAcckknnoowwlleeddggmmeenntt FFoorrmm ((AAssbbeessttooss SSuurrvveeyy)) 1
G702 AApppplliiccaattiioonn aanndd CCeerrttiiffiiccaattiioonn ffoorr PPaayymmeenntt ((AAIIAA DDoocc)) 1
G703 AApppplliiccaattiioonn aanndd CCeerrttiiffiiccaattiioonn ffoorr PPaayymmeenntt - Continuation Sheet ((AAIIAA DDoocc)) 1
655 PPaarrttiiaall RReecceeiipptt aanndd RReelleeaassee 1
G707A CCCooonnnssseeennnttt ooofff SSSuuurrreeetttyyy tttooo RRReeeddduuuccctttiiiooonnn iiinnn ooorrr PPPaaarrrtttiiiaaalll RRReeellleeeaaassseee ooofff RRReeetttaaaiiinnnaaagggeee (((AAAIIIAAA DDDoooccc))) 1
G707 CCoonnsseenntt ooff SSuurreettyy ttoo FFiinnaall PPaayymmeenntt ((AAIIAA DDoocc)) 1
661 CCoonnttrraaccttoorr AAffffiiddaavviitt 1
662 RReecceeiipptt aanndd RReelleeaassee 1
Note:
Project$200,000 or more, utilize tthhee AA110011-2017 Standard Form of Agreement, A101-2017 Exhibit A aanndd tthhee AA220011-2017 General
Conditions of the Contract ((SSttaannddaarrdd BBiidd));project is less than $200,000 utilize the 662255 SSttaannddaarrdd FFoorrmm ooff AAggrreeeemmeenntt (Proposals).
Specific documentslliisstteedd aabboovvee mmaayy nnoott aappppllyy ttoo tthhiiss project. SSeelleecctt ""NN//AA"" ffoorr ddooccuummeenntt((ss)) wwhhiicchh ddoo nnoott aappppllyy ttoo tthhiiss
project.Required: consult the Owner''ss CCoonnssttrruuccttiioonn PPrroojjeecctt MMaannaaggeerr iinn cchhaarrggee ttoo mmaakkee tthhiiss ddeetteerrmmiinnaattiioonn..
Form Rev: 2025-July-02 TTaabbllee ooff CCoonntteennttss - Page 1 of 2

Facility Name: Heritage Middle
Project Name: Digital Marquee
VCS Project No.: 2648217
(Insert remainder of specification sections below to complete the table of contents.)
DIVISION 01 - GENERAL REQUIREMENTS NO. OF PAGES
01 2000 Applications for Payment 03
01 3100 Project Coordination 03
01 3200 Project Meetings 03
01 4000 Quality Control Services 03
01 5000 Temporary Facilities 06
01 5100 Field Engineering 02
01 6000 Product Requirements 03
01 6100 Submittals 06
01 7000 Project Closeout 04
DIVISION 26 - ELECTRICAL
26 0100 Operation and Maintenance Manuals 10
26 0103 Minor Electrical Demolition for Remodeling 02
26 0105 Investigation of Existing Electrical Systems 03
26 0500 Common Work Results For Electrical 09
26 0506 Demonstration of Completed Electrical Systems 01
26 0507 Submittals 06
26 0508 Substitutions 03
26 0509 Reference Standards and Regulatory Requirements 04
26 0510 Electrical Symbols and Abbreviations 04
26 0519 Building Wire and Cable 05
26 0523 Equipment Wiring Systems 02
26 0526 Grounding and Bonding 07
26 0529 Hangers and Supports 02
26 0533 Conduit 10
26 0534 Outlet Boxes 04
26 0535 Pull and Junction Boxes 03
26 0537 Surface Raceways 02
26 0553 Identification for Electrical Systems 03
26 0813 Tests and Performance Verification of Electrical System 02
26 0923 Lighting Control Devices 02
26 2716 Cabinets and Enclosures 04
26 2726 Wiring Devices 04
26 2819 Enclosed Disconnect Switches 02
26 4300 Surge Protective Devices 06
Form Rev: 2025-July-02 Table of Contents - Page 2 of 2

INDEX OF DRAWINGS
SSCCHHOOOOLL BBOOAARRDD OOFF VVOOLLUUSSIIAA CCOOUUNNTTYYFFLLOORRIIDDAA
Facility Name: HHeerriittaaggee MMiiddddllee SScchhooooll
Project Name: Digital MMaarrqquueeee
VCS Project No.: 2648217
Complete Index of Drawings infoorrmmaattiioonn iinncclluuddiinngg division headings, page numbers aanndd ppaaggee ttiittllees below:
ARCHITECTURAL
G001 COVER SHEET
A100 PARTIAL SSIITTEE PPLLAANN
A100.1 LANDSCAPE PLAN
A101 SSIIGGNNAAGGEE EELLEEVVAATTIIOONN AANNDD DDEETTAAIILLSS
ELECTRICAL
E001 GGEENNEERRAALL NNOOTTEESS AANNDD LLEEGGEENNDDSS - ELECTRICAL
E100 PARTIAL SSIITTEE PPLLAANN - ELECTRICAL
E101 SSIIGGNNAAGGEE PPLLAANNSS AANNDD EELLEEVVAATTIIOONNSS - ELECTRICAL
E501 DETAILS - EELLEECCTTRRIICCAALL
Form Rev: 2019-July-01 IInnddeexx ooff DDrraawwiinnggss - Page 1 of 1

ADVERTISEMENT FOR BID
SSCCHHOOOOLL BBOOAARRDD OOFF VVOOLLUUSIA COUNTYFLORIDA
FAC DOCUMENT 630
NOTICE iiss hheerreebbyy ggiivveenn tthhaatt sseeaalleedd bbiiddss ffoorr::(Facility Name) HHeerriittaaggee MMiiddddllee,(Project Name) Digital
Marquee,VCS Project Number 26648217,wwiillll bbee rreecceeiivveedd bbyy tthhee SScchhooooll BBooaarrdd ooff VVoolluussiiaa CCoouunnttyy FFlloorriiddaa,,
until(date) April 9, 2026 at (time)) 1:30 PM, iinn tthhee VVoolluussiiaa CCoouunnttyy SScchhoooollss FFaacciilliittiieess SSeerrvviicceess BBuuiillddiinngg,, aatt
wwwhhhiiiccchhh tttiiimmmeee aaallllll bbbiiidddsss wwwiiillllll bbbeee pppuuubbbllliiiccclllyyy ooopppeeennneeeddd aaannnddd rrreeeaaaddd aaalllooouuuddd... BBBiiidddsss rrreeeccceeeiiivvveeeddd aaafffttteeerrr ttthhhiiisss tttiiimmmeee wwwiiillllll nnnooottt bbbeee
aacccceepptteedd.. BBiiddss mmaayy bbee mmaaiilleedd oorr hhaanndd ddeelliivveerreedd ttoo Volusia County Schools, FFaacciilliittiieess SSeerrvvices, 3750
OOllssoonn DDrriivvee,, DDaayyttoonnaa BBeeaacchh FFlloorriiddaa 3322112244..
AMANDATORY PRE-BBIIDD CCOONNFFEERREENNCCEE is scheduled for(date) Marcchh 2255,, 22002266, (time) 1:00 PM at
(location)1001 Parnell Court, DDeellttoonnaa, FL 32738. All bidders must attend.. TThhee rreepprreesseennttaattiivvee ooff eeaacchh
bbiiddddeerr sshhaallll bbee aann aauutthhoorriizzeedd eemmppllooyyeeee ooff tthhee bbiiddddeerr aanndd sshhaallll ssiiggnn iinn aaccccoorrddiinnggllyy..
Documents, including completee ssppeecciiffiiccaattiioonnss,, mmaayy bbee eexxaammiinneedd bbyy aappppooiinnttmmeenntt at the office of the
CCoonnssttrruuccttiioonn PPrroojjeecctt MMaannaaggeerr ooff rreeccoorrdd aatt FFaacciilliittiieess SSeerrvviicceess,, 33775500 OOllssoonn DDrriivvee,, DDaayyttoonnaa BBeeaacchh FFlloorriiddaa
(386) 947-8786.
BBIIDD DDOOCCUUMMEENNTTSS AARREE AAVVAILABLE VIA THE VOLUSSIIAA CCOOUUNNTTYY SSCCHHOOOOLLSS WWEBSITE
AT:hhttttppss::////wwwwww..vvccsseedduu..oorrgg//ffaacciilliittiieess-designTThhee ddooccuummeennttss aarree iinn PPDDFF ffoorrmmaatt aanndd mmaayy bbee vviieewweedd,,
pprriinntteedd oorr ssaavveedd ttoo yyoouurr ccoommppuutteerr..
A310 Bid Bond Included
(TThhee ffoolllloowwiinngg sseenntteennccee aapppplliieess iiff tthhee AA331100 BBiidd BBoonndd iiss iinncclluuddeedd ffoorr tthhiiss pprroojjeecctt)Bids must be
aaccccoommppaanniieedd bbyy aa bbiidd bboonndd,, cceerrttiiffiieedd cchheecckk oorr ccaasshhiieerr''ss cchheecckk iinn aann aammoouunntt eeqquuaall ttoo ffiivvee ((55)) ppeerrcceenntt ooff
the total bid.
BBBiiiddddddeeerrrsss fffooorrr ttthhhiiisss ppprrrooojjjeeecccttt aaarrreee rrreeeqqquuuiiirrreeeddd tttooo hhhooolllddd aaa cccuuurrrrrreeennnttt CCCeeerrrtttiiifffiiicccaaattteee ooofff PPPrrreeeqqquuuaaallliiifffiiicccaaatttiiiooonnn iiissssssuuueeeddd bbbyyy ttthhheee SSSccchhhoooooolll
BBooaarrdd ooff VVoolluussiiaa CCoouunnttyy FFlloorriiddaa aatt tthhee ttiimmee ooff bbiidd ooppeenniinngg..To pre-qquuaalliiffyy ccoonnttaacctt PPuurrcchhaassiinngg,, 2200 North
Clara Avenue, DeLand Florida 3322772200;; tteelleepphhoonnee ((338866))773344-7190.
AAAllllll bbbiiidddsss ssshhhaaallllll bbbeee bbbiiinnndddiiinnnggg fffooorrr aaa pppeeerrriiioooddd ooofff 666000 cccaaallleeennndddaaarrr dddaaayyysss fffrrrooommm ttthhheee dddaaattteee ooofff bbbiiiddd ooopppeeennniiinnnggg ooorrr uuunnntttiiilll SSSccchhhoooooolll
BBooaarrdd aapppprroovvaall ooff tthhee bbiidd,, wwhhiicchheevveerr ooccccuurrss ffiirrsstt.. TThhee bbiidd aammoouunntt ooff tthhee ssuucccceessssffuull bbiiddddeerr,, oonnccee
aapppprroovveedd bbyy tthhee SScchhooooll BBooaarrdd,, sshhaallll nnoott bbee ssuubbjjeecctt ttoo cchhaannggee oorr wwiitthhddrraawwaall.
AAAllllll bbbiiidddsss ssshhhaaallllll bbbeee sssuuubbbjjjeeecccttt tttooo ttthhheee ppprrrooovvviiisssiiiooonnnsss ooofff ttthhheee SSSooollliiiccciiitttaaatttiiiooonnn,,, aaasss dddeeefffiiinnneeeddd iiinnn FAC Document 631,
IInnssttrruuccttiioonnss ttoo BBiiddddeerrss.. IItt iiss tthhee ssoollee rreessppoonnssiibbiilliittyy ooff aallll bbiiddddeerrss ttoo ffuullllyy ccoommppllyy wwiitthh tthhee pprroovviissiioonnss ooff tthhee
SSoolliicciittaattiioonn dduurriinngg tthhiiss bbiiddddiinngg pprroocceessss..
TTThhheee SSSccchhhoooooolll BBBoooaaarrrddd rrreeessseeerrrvvveeesss ttthhheee rrriiiggghhhttt tttooo rrreeejjjeeecccttt aaannnyyy ooonnneee ooorrr mmmooorrreee bbbiiidddsss aaasss ppprrrooovvviiidddeeeddd bbbyyy lllaaawww...
TThhee SScchhooooll BBooaarrdd ooff VVoolluussiiaa CCoouunnttyy FFlloorriiddaa
Ruben Colon,Board Chair
Form Rev: 2024-Dec-06 FAC Document 630 - AAddvveerrttiisseemmeenntt ffoorr BBiidd - Page 1 of 1

INSTRUCTIONS TO BIDDERS
SSCCHHOOOOLL BBOOAARRDD OOFF VVOOLLUUSIA COUNTYFLORIDA
FAC DOCUMENT 631
TO BIDDERS::: YYYooouuu aaarrreee hhheeerrreeebbbyyy iiinnnvvviiittteeeddd tttooo sssuuubbbmmmiiittt aaa ssseeeaaallleeeddd bbbiiiddd fffooorrr ttthhheee fffooollllllooowwwiiinnnggg ppprrrooojjjeeecccttt... BBBiiidddsss wwwiiillllll bbbeee
pppuuubbbllliiiccclllyyy ooopppeeennneeeddd aaannnddd rrreeeaaaddd aaalllooouuuddd aaattt ttthhheee tttiiimmmeee aaannnddd ppplllaaaccceee dddeeesssiiigggnnnaaattteeeddd... BBBiiidddsss rrreeeccceeeiiivvveeeddd aaafffttteeerrr ttthhhiiisss time will not
be accepted.
1. PPRROOJJEECCTT IINNFFOORRMMAATTIIOONN
FACILITYNAME: HERITAGE MIDDLE SCHOOL
PROJECT NAME: DIGITAL MARQUEE
PROJECT NUMBER: 2648217
OWNER: TTHHEE SSCCHHOOOOLL BBOOAARRDD OOFF VVOOLLUUSSIIAA CCOOUUNNTTYY FFLLOORRIIDDAA
ARCHITECT: HALL & OGLE ARCHITECTS, INC.
BID DATE AND TIME: April 9, 2026 at 1:30 PM
LOCATION: Volusia County Schools
Facilities Services
Bid Conference Room
3750 Olson Drive
Daytona Beach, Florida 32124
Phone: 386-947-8786
MANDATORY PRE-BBIIDD CCOONNFFEERREENNCCEE
DATE AND TIME: March 25, 2026 at 1:00 PM
LOCATION: Heritage Middle School
1001 Parnell Court
Deltona, Florida 32738
All Bidders must attend tthhee pprree-bbiidd ccoonnffeerreennccee.. TThhee rreepprreesseennttaattiivvee ooff eeaacchh BBiiddddeerr sshhaallll bbee aann
aauutthhoorriizzeedd eemmppllooyyeeee ooff tthhee BBiiddddeerr aanndd sshhaallll ssiiggnn iinn aaccccoorrdingly.
CONSTRUCTION TIME:
One-hundred-twenty (120) cccooonnnssseeecccuuutttiiivvveee cccaaallleeennndddaaarrr dddaaayyysss aaafffttteeerrr wwwrrriiitttttteeennn """NNNoootttiiiccceee tttooo PPPrrroooccceeeeeeddd"""...
BID DOCUMENTS:
Documents, including dddrrraaawwwiiinnngggsss aaannnddd ssspppeeeccciiifffiiicccaaatttiiiooonnnsss,,, mmmaaayyy bbbeee eeexxxaaammmiiinnneeeddd aaattt ttthhheee oooffffffiiiccceee ooofff:::
Hall & Ogle Architects, Inc.
208 Magnolia Ave.
Daytona Beach, FL 32114
BBiidd ddooccuummeennttss aarree aavvaaiillaabbllee iinn ddiiggiittaall ffoorrmmaatt.. BBiiddddeerrss mmaayy vviieeww,, pprriinntt oorr ssaavvee ccooppiieess ooff tthhee bbiidd
documents via the Volluussiiaa CCoouunnttyy Schools website at:hhttttppss::////wwwwww..vvccsseedduu..oorrgg//ffaacciilliittiieess-design
(Note: documents for proposalss not published online.)
BID RESULTS:
TThhee bbiidd rreessuullttss wwiillll bbee aavvaaiillaabbllee oonn tthhee ddiissttrriicctt wweebb ssiittee aatthhttttppss::////wwwwww..vvccsseedduu..oorrgg//ffaacciilliittiieess-design
(Note: proposal results nnoott ppuubblliisshheedd oonnlliinnee..)
Form Rev: 2019-July-01 FAC Document 631 - IInnssttrruuccttiioonnss ttoo BBiiddddeerrss - Page 1 of 5

DIRECTIONS TO SCHOOLS AND FACILITIES
Directions to School Board of Volusia County schools and facilities are available via the district website
at:https://www.vcsedu.org/community-information-services/maps-and-directions.
2. DEFINITIONS
2.1 Contract:(select contract applicable to Project)
Standard Form Agreement between Owner and Contractor, AIA Document A101-
2017, as modified by the Owner and General Conditions of the Contract for
Construction, AIA Document A201-2017, as modified by the Owner.
Standard Form of Agreement Between Owner and Contractor for a Small Project,
FAC Document 625.
2.2 Contractor: The term Contractor as used in this Solicitation shall be defined as provided
in Section 489.105(3), Florida Statutes (2003) and shall be licensed to perform that work
and in direct contractual relationship with Owner.
2.3 Bidder: Contractor which has received a certificate of prequalification by the School
Board in conformance with State Board of Education Rules and School Board Policy
604. Certificate of prequalification shall only entitle a Contractor to submit a bid and
shall not constitute proof of Bidder's ability to perform a contract or serve as a substitute
for any of the qualifications imposed on Contractor in the Solicitation.
2.4 Lowest Responsible Bidder: A Contractor who has the skills, qualifications, ability and
experience to perform the contract, in all respects, as required by the Solicitation and
who has submitted the lowest responsible bid.
2.5 Non-responsive bid: Shall include, but not be limited to, submission of a subcontractor
without required licensing, submission of incomplete forms or documentation, failure to
demonstrate the skills, qualifications, ability and experience to perform the contract as
required by the Solicitation of both the Bidder and its subcontractor(s), or any other
reason provided by law.
2.6 Self-performance: Performance of work by the Bidder in one or more of the types of
work as disclosed under FAC Document 633, List of Subcontractors,which is undertaken
and completed entirely by his own forces through the use of skilled and unskilled labor,
supervision and equipment owned, operated and controlled by the Bidder without the
assistance, employ, contract or reliance on any third parties, individual or corporate,
except that a total of not more than 10% of the cost of performing the work, that is to be
self-performed, may be expended to utilize outside sources to perform the work and
then only when the third party assistance is so specialized as to be commonly employed
in the industry as it is otherwise not economically reasonable to maintain it internally.
2.7 School Board: The School Board of Volusia County Florida. The term "Owner" may be
used interchangeably.
2.8 Solicitation: Consists of the following documents: Project Manual, Advertisement for
Bid, Drawings, Addenda. The term includes what is generally defined as "Invitation to
Bid" and "Request for Proposals" in Section 287.012, Fla. Stat. (2003).
2.9 Subcontractor: Any person or entity under contract with a Contractor to provide
services or labor for the construction, installation, or repair of an improvement of real
property. For purposes of this Solicitation, this term does not include suppliers who
provide only materials, equipment or supplies to a Contractor.
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 2 of 5

3. PREQUALIFICATION OF BIDDERS
The prequalification process and terms and conditions of certificates of prequalification shall be governed
by Volusia County School Board Policy 604.
A Bidder's failure to hold a certificate of prequalification at the time of bid submittal shall result in the
automatic rejection of that bid.
4. BID SUBMITTAL
Each Bidder, on or before the bid date and time specified above, shall sign and submit, to Volusia
County Schools, Facilities Services, 3750 Olson Drive, Daytona Beach Florida 32124, one (1) original
and one (1) copy of the FAC Document 632, Bid Form, of the Solicitationin the format provided herein,
with all bid information completed and two (2) copies of all other required bid documentation. If bids are
delivered by U.S. mail, or some other form of delivery other than hand-delivery, a return receipt may be
requested. Submittals containing any condition, omissions, unexplained erasures, alterations, items not
called for or irregularities of any kind may be rejected by the School Board. Any additions or deletions
made before bid opening shall be made solely on FAC Document 632, Bid Form. Verbal or digital bid
submittals will not be considered.
Each Bidder's submittal shall be placed in an envelope and sealed and marked with the name of the
project. Required bid documents included with the Bid Form shall be assembled as follows: FAC
Document 632 Bid Form, AIA Document A310 Bid Bond (if required for this project), Power of Attorney (if
required for this project), FAC Document 633 List of Subcontractors and then any other documents
required. Bid documents (original set and copy set) shall be stapled or paperclipped, binders of any kind
as well as separation pages should not be used. Failure to submit any bid document or bid information
with the bid, as specified, shall result in the bid being rejected as non-responsive.
The School Board expressly reserves the right to waive minor technicalities, and to use sufficient time to
investigate the bids and the skills, qualifications, experience and ability of the Bidders and its
subcontractor(s) to fully perform the contract requirements. Any refusal by a Bidder or subcontractor(s)
to respond to the School Board's request for information shall deem a bid non-responsive and serve as
grounds for rejection of the bid by the School Board. Any documentation requested by School Board
during this investigation process shall not be deemed a supplement to a bid, but as part of its good faith
investigation process. Any withdrawal of a subcontractor by a Bidder without good cause shown shall
deema bid non-responsive and serve as grounds for rejection of the bid by the School Board; however,
in no event shall any substitution of a subcontractor result in an increase in the bid amount.
A Bidder's failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, shall
constitute a waiver of the right to protest under Chapter 120, Florida Statutes, or by any other means.
Award of the contract will be made to the lowest responsible Bidder for the actual amount bid; however,
the School Board reserves the right to reject all bids as provided by law.
All bids shall be binding for a period of 60 calendar days from the date of bid opening or until School
Board approval of the bid, whichever occurs first. The bid amount of the successful Bidder, once
approved by the School Board, shall not be subject to change or withdrawal.
5. AIA DOCUMENT A310, BID BOND - REQUIRED
If a Bid Bond is required, the Bidand Bid Bond must be accompanied by a certified check or cashier's
check in an amount equal to five (5) percent of the total bid and shall be made payable to the "School
Board of Volusia County Florida." The bond or check shall be irrevocable for 60 calendar days from the
date of bid opening or until School Board approval of the bid, whichever occurs first.
All Bidders shall submit one (1) copy of the Bid Bond on form AIA Document A310 Bid Bond. Surety
companies providing Bidders' bonds shall be licensed to operate in the State of Florida and shall be
rated "excellent" or better by Best Insurance Rating Guide. The bond shall be signed or countersigned
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 3 of 5

by a Florida Resident Agent. You must provide a signed PowerofAttorney for each copy of the bond. A
Bidder may, at its option, submit a certified check from a Florida bank or a cashier's check as bid
security, original and one photostat copy required.
6. SUBCONTRACTOR DISCLOSURE
Bidders shall furnish, on the FAC Document 633, List of Subcontractors form, a full disclosure of
subcontractors to be utilized on the project or a clear representation of the Bidder's intent to self-perform
the work, as defined, as an attachment to FAC Document 632, Bid Form.
7. EXAMINATION OF SITE
Bidders are required to visit the construction site, prior to bidding, compare the Drawings and
Specifications with any work in place and inform themselves of all conditions thereof. Failure to visit site
will in no way relieve the successful Bidder from furnishing materials or performing any work necessary
to complete the project in accordance with the contract documents, and specifications.
8. ADDENDA
Only those Contractors whoattendthe mandatory pre-bid meeting will be notified via email of the
issuance of Addenda for this project. All addenda will be published on the Owner's website.
(Note: addenda for proposal projects not published online.)
9. PUBLIC ENTITY CRIME INFORMATION STATEMENT
All invitations to bid as defined by Section 287.012(11), Florida Statutes, requests for proposals as
defined by Section 287.012(16), Florida Statutes, and any contract document described by Section
287.058, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph
(2)(a) of Section 287.133, Florida Statutes, which reads as follows:
"A person or affiliate who has been placed on the convicted vendor list following a conviction for
a public entity crime may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the construction or repair
of a public building or public work, may not submit bids on leases or real property to a public
entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business with any public
entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a
period of 36 months from the date of being placed on the convicted vendor list."
10. BID PROTEST BOND
As a condition precedent to filing a bid protest pursuant to Section 120.57(3)(f), Florida Statutes, a
protestor shall post a bid protest bond consistent with Section 255.0516, Florida Statutes Any failure by
a protestor to file a bid protest bond with the School Board at the time of filing a bid protest shall result in
a dismissal with prejudice of the protest for failure to comply with Section 255.0516, Florida Statutes All
bid protests must be accompanied by a bid protest bond in the form provided herein and a certified
check or cashier's check in an amount consistent with that identified in Section 255.0516(1) or (2),
Florida Statutes for this project.
11. CONTRACTOR ACKNOWLEDGMENT FORM
The successful Contractor shall submit an executed Contractor Acknowledgment Form (included in
these specifications) to Facilities Services before work begins. On this form the Contractor
acknowledges that it has been given access to and has read the asbestos survey, management plan, re-
inspection report (if applicable) and/or the certificate of final inspection (if applicable) for the school it will
be working in. Further, it acknowledges that the Contractor must cease work and notify the project
manager and asbestos program manager in the event of encountering materials not previously identified
by the aforementioned reports.
Form Rev: 2019-July-01 FAC Document 631 - Instructions to Bidders - Page 4 of 5

This document must be submitted with the executed contract documents.
12. CONTRACT
The successful Bidder shall execute the Contract for the amount as submitted by the Bidder and
approved by the School Board, within ten (10) working days after written notification of acceptance. A
binding contract exists upon the issuance of the School Board's Notice of Acceptance of Bid.
The terms and conditions of this Solicitation shall prevail over any other conflicting language until the
award of the contract to the lowest responsible Bidder and issuance of the School Board's Notice of
Acceptance of Bid.
13. FAC DOCUMENT 640, PERFORMANCE AND PAYMENT BOND - REQUIRED
If a Performance and Payment is required, the successful Bidder shall submit four (4) signed copies of a
Performance and Payment Bond from a surety insurer authorized to do business in the State of Florida
equal to one hundred percent (100%) of the total contract amount. The School Board's standard Bond
Form, included herein, shall be used to submit the information. The Performance and Payment Bond
shall be submitted simultaneously with the execution of the Contract. The Performance and Payment
Bond shall be subject to the provisions of Section 255.05, Florida Statutes, and shall not expire until one
(1) year after the date of the Certificate of Final Payment. The Performance and Payment Bond shall be
executed on the same day as the Contract and shall include a Power of Attorney for each copy of the
Bond.
14. LIQUIDATED DAMAGES
The parties acknowledge the School Board will suffer damages if the project has not reached Substantial
Completion and Final Completion on the dates set forth in the Contract. The damages suffered by the
School Board, in the event of a delay, are not readily ascertainable. Due to the difficulty in ascertaining
the damages, the Contractor and the Contractor's surety shall be liable for and shall pay, as liquidated
damages, the sum of three hundred dollars and zero cents ($300.00) per calendar day for each calendar
day or part thereof, the delay in the project continues beyond the deadline set by the terms of the
Contract for Substantial Completion of the work. The parties acknowledge that these sums are not a
penalty, but are the amount agreed upon by the parties as liquidated damages representing the losses to
the School Board which would be incurred in the event the project is delayed by the Contractor beyond
the date of Substantial Completion and the date of Final Completion as set forth in the Contract.
15. TIME OF THE ESSENCE
Any time periods provided for herein which shall end on a Saturday, Sunday, or a legal holiday shall
extend to 5:00 p.m. of the next business day. Time is of the essence in this Contract.
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