26-109 Hepperman Road Phase 2

STP-9901 (673)
St. Charles County Highway Department
301 N. Third Street
St. Charles, Missouri 63301
Invitation for Formal Bid
BID OF
Bidder Name
Bidder Address
FOR CONSTRUCTING
HEPPERMAN ROAD RECONSTRUCTION
Sealed Bid IFB 26-109 A T
E OF MISS
O
T U
S R
I
SHANNON
R
Hepperman Road from Golf Club Drive to Route N E DAVID
G
IS
T
S
NU
H
M
A
B
N
E
K
R E
E
R
Saint Charles Co. E PE-2002016736 N
R GI
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PROFESSIONAL
09/07/2026

Table of Contents
HEPPERMAN ROAD RECONSTRUCTION
STP-9901(673)
DIVISION 1: GENERAL REQUIREMENTS PAGES
NOTICE TO BIDDDERS ADV-1 - ADV-2
BIDDER CHECKLIST IB-1 - IB-2
NOTICE TO CONTRACTORS P-1 - P-7
Proposed Work (1)
Compliance With Contract Provisions (2)
Period of Performance (3)
Liquidated Damages (4)
Bid Guaranty (5)
Certifications for Federal Jobs (6)
Antidiscrimination (7)
Federal and State Inspection (8)
Prevailing Wage Rate Requirements (9)
Worker Eligibility Requirements (10)
OSHA Ten Hour Training Requirements (11) A T E OF MISS O
Buy America Requirements (12) T U
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Local Preferences (13) I
SHANNON
Addendum Acknowledgement (14) R
E DAVID
Signature and Identity of Bidder (15) G SHANK R
Trainees (16)
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Subcontractor Disclosure (17) R GI
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Prime Contractor Requirements (20)
Sales and Use Tax Exemption (21)
09/07/2026
Acceptance of Price Adjustment Provisions (22)
Second Tier Subcontracting (23)
Interpretation or Correction of Contract Documents (24)
Itemized Bid (25)
BID FORM AND ITEMIZED BID SHEETS ........................................................................... P-8 - P-13
SAMPLE BID BOND ...................................................................................................................... P-14
AUDIT CLAUSE FOR CONTRACTS ............................................................................................. P-15
BIDDER'S LIST QUOTE SUMMARY (Figure 136.9.13) ................................................................ P-16
DBE IDENTIFICATION SUBMITTAL WITH DEALER / DISTRIBUTOR
FORM (Figure 136.9.9) .......................................................................................... P-17 - P-20
AFFIDAVIT OF COMPLIANCE - E-VERIFY (SECTION 285.530.2)................................. P-21 - P-22
ANNUAL WORKER ELIGIBILITY VERIFICATION AFFIDAVIT .................................................... P-23
SUBCONTRACTOR DISCLOSURE FORM .................................................................................. P-24
SUBCONTRACTOR CERTIFICATION REGARDING AFFIRMATIVE ACTION ........................... P-25
DBE CONTRACT PROVISIONS (Figure 136.9.8) ...................................................... DBE-1 - DBE-5
GENERAL REQUIREMENTS ........................................................................................ GR-1 - GR-15
JOB SPECIAL PROVISIONS....................................................................................... JSP-1 - JSP-38
TREE PRUNING GUIDE .............................................................................................. TPG-1 - TPG-7
SUPPLEMENTAL STANDARD DRAWINGS ............................................................................... SD-1
COUNTY-CONTRACTS AGREEMENT (Sample Form) ....................................................... C-1 - C-6
Hepperman Road Reconstruction
STP-9901(673)
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PERFORMANCE BOND ................................................................................................... PB-1 - PB-2
PAYMENT AND MATERIALS BOND ........................................................................................ PMB-1
FORM FHWA 1273 (Figure 136.9.7) ................................................. FHWA 1273-1 - FHWA 1273-12
FEDERAL AID PROVISIONS ....................................................................................... FAP-1 - FAP-7
APPLICABLE STATE WAGE RATES ....................................................................... SWR-1 - SWR-5
APPLICABLE FEDERAL WAGE RATES ................................................................. FWR-1 - FWR-40
AFFIDAVIT OF COMPLIANCE WITH PREVAILING WAGE LAW ............................................... PW-1
PREVAILING WAGE PROJECT NOTIFICATION ........................................................................ PW-2
CONTRACTOR INFORMATION NOTIFICATION ........................................................................ PW-3
CONTRACTOR'S AFFIDAVIT REGARDING SETTLEMENT OF CLAIMS ................................ CLO-1
FINAL RECEIPT OF PAYMENT AND RELEASE FORM ........................................................... CLO-2
ADA COMPLIANCE CERTIFICATION ....................................................................................... ADA-1
ADA CHECKLIST (Figure 136.9.4) ............................................................................ ADA-2 - ADA-19
GEOTECHNICAL REPORT ............................................................................................ GT-1 - GT-45
APPLICABLE ENVIRONMENTAL AND CULTURAL PERMITS AND CLEARANCES .............. ENV-1
Categorical Exclusion ....................................................................................... ENV-2 - ENV-12
Missouri Department of Natural Resources SHPO ........................................ ENV-13 - ENV-14
Firmette Illustrating Grading Limits are outside of Floodplain ......................................... ENV-15
MDC Natural Heritage Review Report ........................................................... ENV-16 - ENV-23
US Fish & Wildlife - Threatened & Endangered Species Report .................. ENV-24 - ENV-32
MoDOT Effects Determination
- Threatened & Endangered Species ................................................... ENV-33 - ENV-34
A T
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SHANNON
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E DAVID
G SHANK R
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E PE-2002016736 N
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PROFESSIONAL
09/07/2026
Hepperman Road Reconstruction
STP-9901(673)
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NOTICE TO BIDDERS
All St Charles County bids will be received and opened on the first floor of the St Charles County
Administration Building, 201 North Second Street, Room 116, St. Charles, Missouri 63301. Sealed Bids
for IFB 26-109 for the Reconstruction of Hepperman Road will be received until 10:00 A.M. (prevailing
Central Time) on October 2, 2026, and at that time will be opened publicly in Room 115/116. It is highly
recommended that you mail or have your bid delivered via UPS, FedEx, courier, etc., with plenty of time
to arrive prior to the day of the bid opening. If your bid is dropped off prior to the opening there will be
someone in the lobby to receive it.
The proposed work includes the furnishing of materials, tools, equipment, and labor necessary to
construct HEPPERMAN ROAD RECONSTRUCTION, STP-9901(673) in St. Charles County, Missouri.
The construction shall include all work incidental to the furnishing of materials, tools, equipment and labor
necessary to reconstruct approximately 0.67 mile of Hepperman Road with grading, asphalt paving, curb
and gutter, sidewalk, drainage facilities, and any other appurtenances in St. Charles County, Missouri.
Plans and specifications, including the bid form, may be downloaded from St. Charles County's "Open
Bids" webpage on the County website at http://www.sccmo.org/bids.aspx beginning September 9, 2026. It
is the Contractor's responsibility to check the County website to determine if any addendums have been
posted.
Each Bid must be accompanied by a Cashier's Check or Certified Check, or a Bid Bond executed by the
Bidder and an approved Surety Company and payable to the County, in an amount not less than Five
Percent (5%) of the Sum Total of the Base Bid.
All labor used in the construction of this public improvement shall be paid a wage no less than the
prevailing hourly rate of wages of work of a similar character in this locality as established by the
Department of Labor and Industrial Relations (Federal Wage Rate), or state wage rate, whichever is
higher.
The DBE goal for this letting is a minimum of 0% of the total contract amount.
TRAINEES: The number of trainee hours provided under this contract will be zero (0) hours.
All contractors and subcontractors are subject to and must comply with the Safety Program Training
requirements of Section 292.675 of the Revised Statutes of Missouri.
Contractors and sub-contractors who sign a contract to work on public works project provide a 10-Hour
OSHA construction safety program, or similar program approved by the Department of Labor and
Industrial Relations, to be completed by their on-site employees within sixty (60) days of beginning work
on the construction project.
All requests for clarifications on these bidding documents must be received in writing at least one week
prior to the bid opening.
All bidders must meet the MoDOT requirements as a CONTRACTOR at least seven (7) days prior to bid
opening in accordance with Section 102.2 of the St. Charles County Standard Specifications for Arterial
Highway Construction.
ADV-1

No 2nd tier subcontracting will be allowed on this project.
A Performance Bond and Payment and Materials Bond are required.
The project will be awarded to the lowest responsive, responsible bidder.
The COUNTY reserves the right to reject any and all Bids, to waive informalities therein to determine the
lowest, responsive, responsible bidder, and to approve the bond. No Bid may be withdrawn for a period of
sixty (60) days subsequent to the specified time for receipt of Bids.
The COUNTY intends to issue the Notice to Proceed on or about November 18, 2026.
The County of St. Charles hereby notifies all bidders that it will affirmatively ensure that in any contract
entered into pursuant to this advertisement, businesses owned and controlled by socially and
economically disadvantaged individuals will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, religion, creed, sex, age,
ancestry, or national origin in consideration for an award.
St. Charles County
John Lyons
St. Charles County Engineer
ADV-2

Bidder Checklist
FINAL CHECKLIST BEFORE SUBMITTING BID
1. Submit completed Contractor Questionnaire and/or Contractor Prequalification Questionnaire with
attachments not later than seven (7) days prior to the date and hour of the bid opening. See Sections 102.2
of the St. Charles County Standard Specifications for Arterial Highway Construction, and Rule 7 CSR 10-
15.900, "Prequalifications to Bid of Certain Contractors". Questionnaire and Contact information are provided
on MoDOT's website. (if applicable - required on highway and bridge projects)
2. For submittal of paper bids, the complete set of bidding documents includes all information through the DBE
form. The Technical Specifications/Job Special Provisions are for the bidder's information only and is not to
be returned with the bid.
3. If submitting the bid by mail, it is to be completed, executed, and submitted in a sealed envelope inside an
envelope addressed to St. Charles County Finance Department, ATTN: Purchasing Manager, Suite 541, 201
North Second Street, St. Charles, Missouri 63301. Provide the vendor name, vendor address, county,
project name, federal project number, and county bid number on the outside of the sealed inside
envelope.
4. Please read all items in the bidding document carefully. For paper bids, complete all items in ink or by typing
in the information.
5. Sign this bidding document properly. If submitted in the name of a firm or corporation, the legal name of the
firm or corporation should appear in the space designated and be signed for by one or more persons legally
qualified to execute papers in the name of said firm or corporation. Affix Corporate Seal if the Bidder is a
Corporation.
6. Acknowledge the receipt of addenda on Bid Form (Note: The "BID FORM" and "ITEMIZED BID FORM" are
one document and shall be submitted together).
7. For paper bids submit the provided bid bond executed by bidder and surety or attach cashier's check to the
bid bond form.
8. Submit the Bidder's List Quote Summary Form with the bid.
9. Submit the Subcontractor Disclosure Form within 3 business days of the Bid Opening.
10. Submit the DBE Identification Submittal within 3 business days of the Bid Opening. The DBE
Identification Submittal Form must be submitted for each DBE to be utilized on the project.
11. For paper bids, staple addenda to the bid in the appropriate part of the bid. The letter accompanying the
addenda should be stapled to the inside of the back cover of the bid and returned. The bidder should retain a
duplicate copy
12. Submit the completed Audit Clause for Contracts with the Bid.
The bidding documents that must be completed and returned consist of, but are not necessarily limited to, the
following:
Submit the completed Signature and Identity of Bidder.
Submit the completed Bid Form (Including "ITEMIZED BID FORM") with acknowledgement of
Addenda and amount of bid in both words and figures.
Submit a bid bond executed by bidder and surety, or attach cashier's check to the bid bond form.
Submit the completed Audit Clause for Contracts.
Submit the completed Affidavit of Compliance with Section 285.530.2.
Submit the Annual Worker Eligibility Verification Affidavit.
Subcontractor Certification Regarding Affirmative Action.
Submit all E-Verify information. The cover page and signature page of the E-Verify Memorandum of
Understanding and the Affidavit must be submitted with the bid.
Submit the Subcontractor Disclosure Form within three (3) business days of the Bid Opening.
Submit the DBE Identification Submittal within three (3) business days of the Bid Opening. Firms
considered to be eligible DBEs shall be those forms certified as DBEs by MoDOT at the time of the
bid opening.
Hepperman Road Reconstruction
STP-9901(673)
IB-1
IB-1

Below is a list of common mistakes made by bidders leading to non-responsive bids. Please refer to the Standard
Specifications for the appropriate procedures for completing and submitting a bid.
a) Not signing the bid
b) Not incorporating the addendum into the bidding documents, including attaching the letter to the bid
c) Not providing a bid bond
d) Using pencil to fill out the bid
e) Using white out to make corrections to the itemized bid sheets
f) Not initialing changes made

All questions concerning the bid document preparation or Project Specific questions can be directed to Christ Bostic in
writing at 301 N. 3rd Street, St. Charles, MO 63301, or by email (preferred) at cbostic@sccmo.org. All questions must
be received at least one week prior to Bid Opening to ensure a response.
Special Needs: If you have special needs addressed by the Americans with Disabilities Act, please notify St. Charles
County at (636) 949-7305 or through Missouri Relay System, TDD 1-800-735-2966, at least five (5) working days prior
to the bid opening.
Open Records:
Any and all information contained in or submitted with the bid becomes a public record subject to the Missouri
Sunshine Law when the bids are opened. If the bidder believes that any information contained in or submitted with
the bid is protected from disclosure by the Missouri Sunshine Law, the bidder must clearly identify what information
the bidder believes is so protected and must also clearly identify the legal basis therefor.
Veteran Friendly Employment Policy:
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a copy of such policy to
your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
Hepperman Road Reconstruction
STP-9901(673)
IB-2
IB-2

Contractor Name:__________________________________________________________
NOTICE TO CONTRACTORS
All St. Charles County bids will be received and opened on the first floor of the St. Charles County Administration
Building, 201, North Second Street, Room 116, St. Charles, Missouri 63301. Sealed Bids for IBF 26-109 for the
Reconstruction of Hepperman Road Reconstruction will be received until 10:00 A.M. (prevailing Central Time) on
October 2, 2026, and at that time will be opened publicly in Room 115/116. It is highly recommended that you mail or
have your bid delivered via UPS, FedEx, courier, etc., with plenty of time to arrive prior to the day of the bid opening.
If your bid is dropped off prior to the opening there will be someone in the lobby to receive it.
(1) PROPOSED WORK:
The proposed work, hereinafter called the work, includes:
Reconstruction of approximately 0.67 mile of Hepperman Road from Golf Club Drive to Route N. The project
includes reconstructing two lane pavement with shoulders. There will be curb and gutter and a 5' sidewalk
compliant with ADA requirements on the west side of the road, and necessary associated drainage
appurtenances, along with any work considered to be incidental in accordance with the plans and
specifications.
(2) COMPLIANCE WITH CONTRACT PROVISIONS:
The bidder, having examined and being familiar with the local conditions affecting the work, and with the
contract, contract documents, including the St. Charles County Standard Specifications for Arterial Highway
Construction, 2020 or latest edition approved by St. Charles County, their revisions, and the request for bid,
including appendices, the special provisions and plans, hereby proposes to furnish all labor, materials,
equipment, services, etc., required for the performance and completion of the work. All references are to the
St. Charles County Standard Specifications for Arterial Highway Construction, 2020 as revised, unless
otherwise noted.
The St. Charles County Standard Specifications for Arterial Highway Construction, 2020 are available online
in PDF format on the St. Charles County Highway Department website.
It is the responsibility of each BIDDER before submitting a Bid to promptly notify the COUNTY of any
ambiguity, inconsistency or error, which they may discover upon examination of the Bidding Documents or of
the site and local conditions. BIDDERs may request clarification or interpretation of the Bidding Documents by
making a written request, which shall reach the COUNTY at least seven (7) days prior to the date for receipt
of Bids. Any interpretation, correction or change of the Bidding Documents will be made by Addendum.
Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be
binding, and BIDDERS shall not rely upon such interpretations, corrections and changes. If the COUNTY
determines that clarification of the terms and conditions of the Bidding Documents is necessary, an
addendum will be made available to all BIDDERS setting forth such clarification.
(3) PERIOD OF PERFORMANCE:
If the bid is accepted, the bidder agrees that work shall be diligently prosecuted at such rate and in such
manner as, in the judgment of the design professional, is necessary for the completion of the work within the
time specified as follows in accordance with Sec 108:
Calendar Days: 300
(4) LIQUIDATED DAMAGES: The bidder agrees that, should the bidder fail to complete the work in the time
specified or such additional time as may be allowed by the engineer under the contract, the amount of
liquidated damages to be recovered in accordance with Sec 108 shall be $300 plus the amount shown in
the table that follows, except that Section 108.8.1.3, subsections (a) and (b) shall not apply:
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STP-9901(673)
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Contractor Name:__________________________________________________________
Schedule of Deductions for Each Day of Overrun in Contract Time,
Original Contract Amount (or the Engineer's Estimate of the Total Construction Cost)
From ($) To, and including ($) Assessment, per Day ($)
0 25,000 475
25,001 50,000 475
50,001 100,000 500
100,001 500,000 700
500,001 1,000,000 950
1,000,001 2,000,000 1,100
2,000,001 3,000,000 1,225
3,000,001 4,000,000 1,625
4,000,001 5,000,000 2,025
5,000,001 6,000,000 2,425
6,000,001 7,000,000 2,825
7,000,001 8,000,000 3,225
8,000,001 9,000,000 3,625
9,000,001 10,000,000 4,025
10,000,001 70,000,000 4,300
The amount of Liquidated Damages to be assessed shall be the amount given in the table above, plus an
additional $300 per day. These liquidated damages will be assessed until the project has been accepted by
MoDOT, the Engineer, and the Owner.
(5) BID GUARANTY:
The bidder shall submit a Bid Guaranty meeting the requirements of Section 102.9 of the St. Charles County
Standard Specifications for Arterial Highway Construction, 2020. The project bid bond form is included in the
bid book. The bidder shall mark the box below to identify the type of Bid Guaranty.

Paper Bid Bond

Cashier's Check
(6) CERTIFICATIONS FOR FEDERAL JOBS:
By signing and submitting this bid, the bidder makes the certifications appearing in Sec. 102.18.1 (regarding
affirmative action and equal opportunity), Sec. 102.18.2 (regarding disbarment, eligibility, indictments,
convictions, or civil judgments), Sec. 102.18.3 (regarding anti-collusion), and Sec. 102.18.4 (regarding
lobbying activities). Any necessary documentation is to accompany the bid submission, as required by these
sections. As provided in Sec. 108.13, the contracting authority may terminate the contract for acts of
misconduct, which includes but is not limited to fraud, dishonesty, and material misrepresentation or omission
of fact within the bid submission.
(7) ANTIDISCRIMINATION:
The Contracting Authority hereby notifies all bidders that it will affirmatively insure that in any contract entered
into pursuant to this advertisement, businesses owned and controlled by socially and economically
disadvantaged individuals will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, religion, creed, sex, age, ancestry, or national
origin in consideration for an award.
(8) FEDERAL AND STATE INSPECTION:
The Federal Government is participating in the cost of construction of this project. All applicable Federal
laws, and the regulations made pursuant to such laws, shall be observed by the contractor, and the work will
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STP-9901(673)
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Contractor Name:__________________________________________________________
be subject to the inspection of the appropriate State or Federal Agency in the same manner as provided in
Sec 105.10.3 of the St. Charles County Standard Specifications for Arterial Highway Construction, 2020 with
all revisions applicable to this bid and contract.
(9) PREVAILING WAGE RATE REQUIRMENTS (FEDERAL AND STATE):
This contract requires payment of the prevailing hourly rate of wages for each craft or type of work required to
execute the contract as determined by the Missouri Department of Labor and Industrial Relations, and
requires adherence to a schedule of minimum wages as determined by the United States Department of
Labor. For work performed anywhere on this project, the contractor and the contractor's subcontractors shall
pay the higher of these two applicable wage rates. The applicable state wage rates for this contract are
detailed in "Annual Wage Order 33, that is attached to this bidding document. The applicable federal wage
rates for this contract are the effective Davis-Bacon federal wage rates posted the tenth day before the bid
opening date and are attached herein.
These supplemental bidding documents have important legal consequences. It shall be conclusively
presumed that they are in the bidder's possession, and they have been reviewed and used by the bidder in
the preparation of any bid submitted on this project.
(10) WORKER ELIGIBILITY REQUIREMENTS:
Execution of the construction contract for this project is dependent upon the awarded bidder providing an
Affidavit of Compliance AND E-Verify Memorandum-of-Understanding (MOU) between the bidder and
Department of Homeland Security to the Contracting Authority as required by section 285.530 RSMo.
A sample Affidavit of Compliance can be found at the Missouri Attorney General's website at the following
link:
https://ago.mo.gov/wp-content/uploads/attachments/affidavit_of_compliance.pdf?sfvrsn=2
All bidders must also be enrolled in the E-Verify Program, and include their MOU prior to contract execution.
Bidders who are not enrolled will need to go to the following website link and select "Enroll in the Program" to
get started. After completing the program, they will receive their E-Verify MOU with Department of Homeland
Security. This document will need to be printed out and kept on file so that a copy can be attached to the
Affidavit of Compliance.
https://www.e-verify.gov/e-verify-enrollment
This requirement also applies to subcontractors and contract labor, but this contract only requires submittal of
the verification documents for the prime contractor. It is the prime contractor's responsibility to verify the
worker eligibility of their subcontractors in order to protect their own company from liability as required by
section 285.530 RSMo.
(11) OSHA TEN HOUR TRAINING REQUIREMENTS:
Missouri Law, 292.675 RSMO, requires any awarded contractor and its subcontractor(s) to provide a ten-hour
Occupational Safety and Health Administration (OSHA) Construction Safety Program (or a similar program
approved by the Missouri Department of Labor and Industrial Relations as a qualified substitute) for their on-
site employees (laborers, workmen, drivers, equipment operators, and craftsmen) who have not previously
completed such a program and are directly engaged in actual construction of the improvement (or working at
a nearby or adjacent facility used for construction of the improvement). The awarded contractor and its
subcontractor(s) shall require all such employees to complete this ten-hour program, pursuant to 292.675
RSMO, unless they hold documentation on their prior completion of said program. Penalties, for Non-
Compliance include contractor forfeiture to the Contracting Authority in the amount of $2,500, plus $100 per
contractor and subcontractor employee for each calendar day such employee is employed beyond the
elapsed time period for required program completion under 292.675 RSMO.
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