612 - Henderson Parts & Labor

Agency:	City of Cleveland
State:	Ohio
Type of Government:	State & Local
Posted Date:	Dec 1, 2025
Due Date:	Dec 16, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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INVITATION TO BID

(This is not an order.)

Page 1 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

157069

RFB No.

RFB 7015 202500000000612

RFB Description

Henderson Parts & Labor - December 2025

RFB Closing Date/Time

December 16, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

December 16, 2025 3:00 PM

SCHEDULE OF EVENTS

Event Description

Group/

Line#

Commodity Description

1 / 1 Henderson Parts & Labor - December 2025

Item Quantity/

UOM

Event Date

Service

Dates

From

Vendor To Be An Authorized Parts Dealer/Distributer and Service Center for Henderson Products

Catalog

Discount

-Vendor Must Have Capability To Supply Parts On A Regular and Emergency Basis.

-All Parts Are To Carry A Minimum Six (6) Month Replacement Warranty or Any Applicable Warranties, Whichever Is Greater.

-Price Lists Are To Be Submitted with Bid.

-Vendors Are To State Delivery Time.

-Vendor To List Any Additional Terms or Conditions Pertaining to Bid, including Freight Charges & Shop Supplies.

-Vendor To State Parts Discount: $______________

-Vendor To State Labor Rate (Medium Duty Trucks): $__________________ (14,001-26,000 lbs.)

-Vendor To State Labor Rate (Heavy Duty Trucks): $___________________ (26,001 + lbs.)

-Flat Rate for Vehicle Pickup & Delivery (Roundtrip):___________________

Price Lists and Parts

All Parts Shall Be Provided by the Vendor. The City Reserves the Option to Purchase ALL Parts if Deemed To Be In the Best Interest of the

City of Cleveland.

ALL Welding Materials, Fasteners, Shop Supplies and Environmental Charges MUST Be Provided by the Vendor & Be Included in the

Labor Cost.

ALL Bids Shall Be Based on the Latest Manufacturer's Published Price List. Prospective Vendors Shall Indicate Price Column and ANY

Discount. The Vendor Shall Fill In Appropriate Pages Indicating Discounts. Only the Latest Published Price List Date, Prior to the Bid

Opening Date Shall Be Accepted. If NO Price Sheet Is Available, Vendor MUST State How the City of Cleveland is to be Charged.

Labor Charges MUST Remain Firm for the Duration of the Contract Period.

Comply/Exception: ____________________________________

INVITATION TO BID

(This is not an order.)

Page 2 of 4

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

157069

RFB No.

RFB 7015 202500000000612

RFB Description

Henderson Parts & Labor - December 2025

RFB Closing Date/Time

December 16, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

December 16, 2025 3:00 PM

Warranty

ALL Labor MUST Be Warranted by the Contractor. ALL Work Performed by the Vendor MUST Be Guaranteed to be Free From Defects in

Workmanship Under the City of Cleveland Normal Use and Service for Twelve (12) Months from Date of Delivery or Six (6) Months from

Date of Installation. In the Event that Performed Work Should Fail Under the Vendor Warranty Period, the Vendor Will Be Responsible for

the Crediting/Paying the City of Cleveland for the Labor Charges Involved in the Correction of Questioned Work.

Estimates MUST Show the Hours of Work to be Performed with Cost per Hour and the Parts Cost for Each Job. If the City of Cleveland

Elects to Continue with Estimated Repairs, an ID Ticket Will Be Issued Before Work Commences.

Comply/Exception: __________________________________________

Rights and Remedies

ALL Rights and Remedies Provided in this Contract Shall Be Deemed Cumulative and Additional; and Not in Lieu of or Exclusive of Each

Other or ANY Other Remedy Available to the City of Cleveland at Law or In Equity.

Capacity to Perform

The Intent of the City of Cleveland is to Award the Contract in Total to One (1) Bidder with the Lowest and Most Qualified Bid with

Sufficient Plant Capacity and Manpower to Perform Repairs as Outlined in the Bid.

Vendor Shall Maintain a Minimum of One (1) Person with a Commercial Driver License to include Class B & Air Brake Endorsements.

Vendor SHALL Maintain a Minimum $5,000.00 of Henderson Products Parts Inventory

Partial Bids Shall Be Considered Unresponsive.

Comply/Exception: ___________________________________

*****Purchase Order Valid for One (1) Year or Until Funds Are Exhausted Whichever Occurs First*****

*****Services & Orders Are To Be Provided After Prior Departmental Approval*****

*****Services & Orders Are To Be Provided As Needed*****

*****Purchase Order Not to Exceed $49,999.99*****

*****Quantities & Orders May Vary*****

Ship To:

Vendor Response

MOTOR VEHICLE MAINTENANCE

4150 EAST 49TH STREET, BLDG. #1

Cleveland, OH 44105

Contract Amount

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 3 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

157069

RFB No.

RFB 7015 202500000000612

RFB Description

Henderson Parts & Labor - December 2025

RFB Closing Date/Time

December 16, 2025 3:00 PM

Department/Division Public Bid Opening Date/Time

7015

December 16, 2025 3:00 PM

Vendor Response

Vendor Total Amount for Items

Vendor Total Amount for Services

Payment Discount Offer

Day(s)

TERMS OF DELIVERY

Price quoted shall be F.O.B. delivered to the place designated on purchase order. No other terms will be acceptable.

Delivery quoted must be stated in terms of work days after receipt of the order.

All charges for shipping must be included within the Unit Price for each item quote unless otherwise designated by a separate line with a

specified dollar amount inclusive of all shipping charges.

No freight charges will be considered nor processed for payment unless apart of the original quote submitted prior to bid award.

EVALUATION CRITERIA

Group/

Line #

Evaluation Criteria Description

Response Type

1 / 1 Lowest and best bidder under Chapter 181 C.O.

NONE

BIDDER AGREES TO COMPLY WITH ALL TERMS AND CONDITIONS BELOW AND ON REVERSE SIDE OF THIS BID

Shipping/Freight Charges

ALL CHARGES FOR SHIPPING MUST BE INCLUDED WITHIN THE UNIT PRICE OF EACH QUOTE UNLESS

OTHERWISE DESIGNATED BY A SEPARATE LINE ITEM WITH A SPECIFIED DOLLAR AMOUNT INCLUSIVE OF

ALL SHIPPING CHARGES.

NO FREIGHT CHARGES WILL BE CONSIDERED NOR PROCESSED FOR PAYMENT UNLESS APART OF THE

ORIGINAL QUOTE SUBMITTED PRIOR TO BID AWARD.

Call Buyer Only

Bidders must address all questions to the Buyer (See Above.) Do NOT contact the "Requestor." Contract only the Buyer listed

above.

MSDS required

A Material Safety Data Sheet is required to be shipped with each specific applicable item on this PO.

No Price increase

This Purchase Order does not permit price increases.

Missing information

It is each bidder's individual responsibility to determine for themselves, in advance of bid submission, the accuracy and

completeness of any and all information in an RFB. If a potential bidder does not notify the Division of Purchases and Supplies

in advance of the bid opening date of any possible discrepancy then any such discrepancy or erratum cannot be the basis for a

protest of award. Contact the Buyer immediately if there is a question of accuracy or completeness in these bid documents.

CITY OF CLEVELAND

Division of Purchases & Supplies

601 Lakeside Avenue

Room 128

Cleveland, OH 44114

INVITATION TO BID

(This is not an order.)

Page 4 of 4

Buyer: Jules Gilliam

216-664-2621

JGilliam@clevelandohio.gov

Requestor: Tom Kushner

216-420-8107

tkushner@clevelandohio.gov

Procurement Folder

157069

RFB Closing Date/Time

December 16, 2025 3:00 PM

RFB No.

RFB 7015 202500000000612

BIDDER MUST COMPLETE & SIGN BELOW

NAME OF THE FIRM:

STREET ADDRESS:

CITY:

FED ID # / SSN #:

PHONE NO.:

EMAIL ADDRESS:

RFB Description

Henderson Parts & Labor - December 2025

Department/Division Public Bid Opening Date/Time

7015

December 16, 2025 3:00 PM

STATE:

FAX NO.:

ZIP CODE:

PLEASE PRINT CONTACT NAME:

AUTHORIZED SIGNATURE:

DATE:

All bids and related documents must be enclosed in a sealed envelope and marked with the RFB number.

RETURN BID TO:

Division of Purchases & Supplies

601 Lakeside Ave

Room 128, City Hall

Cleveland, OH 44114

Effective Immediately: In accordance with Codified Ordinance 181.13 (l) the City shall

receive competitive sealed bids through email. All City of Cleveland bids estimated to be

less than 50K in value will be submitted and received electronically via email. All bids

must be emailed to CityofClevelandbids@clevelandohio.gov. Upon receipt of your bid,

you will receive a reply indicating your bid has been received.

Bidder's Instructions

See enclosed Terms & Conditions. Read and follow all terms and conditions of the bid.

Bids must be submitted to CityofClevelandbids@clevelandohio.gov, the Document ID Number

Document ID Number, Bid Description, Buyer's Name and Closing Date.

PLEASE NOTE:

Bids received after the Closing Date, Closing Time or sent to

any other email address not identified in the Bidders

Instructions cannot be considered.

Northern Ireland Affidavit must be completed, signed and included with each bid.

The bid must be submitted to: CityofClevelandbids@Clevelandohio.Gov

The bid documents must include:

The Document ID Number and Buyers Name in email subject line

PDF File of Request For Bid Form

Terms & Conditions.

Northern Ireland Affidavit.

Wage Theft Form.

Contact the Buyer immediately at the number on the Bid Form if you do not have all the

required documents.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

612 - Henderson Parts & Labor

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