Heavy Equipment Rental for Heavy Equipment Operator program

Southeast College is inviting quotations for heavy equipment rental to support our Heavy Equipment Operator program at the Estevan campus. The rental period required is approximately one month, from May 19 to June 12.

The equipment we are seeking to rent includes a backhoe, excavator, grader, front-end loader, trackhoe, and rock truck.

Deadline to submit tender proposal will be Friday, March 27th @ 5pm.

Tender Proposal Submission Checklist

Reference No.: HEO-EQUIP-001
Subject: Heavy Equipment Rental Services

Please complete and include the following sections in your proposal. Use this checklist to ensure all required documents and information are submitted.

1. Qualification, Experience, and Capacity

Include the following:

Company profile (brief overview)
Years of experience in heavy equipment rental
Relevant certifications, licenses, or industry accreditations

2. Equipment Rental Costs (Per Week)

Provide a detailed pricing sheet and confirm the following are addressed:

Weekly rental rates per equipment type
Applicable taxes (included or additional)
Transport costs (delivery/pickup to/from project site)
Payment terms

Invoicing frequency
Payment due date
Late payment penalties (if any)
Discounts for early payment (if applicable)

3. Equipment Maintenance & Inspection Records

Attach the following documents for each equipment unit:

Historical maintenance logs
Most recent inspection certificates
Documentation of major repairs or part replacements

4. Contact Information

Provide primary point of contact for this proposal:

Full name
Job title
Company name
Phone number
Email address
Company address

5. Client References

Include at least two references from past clients (within the last 5 years):
For each reference, provide:

Client name and compa