HEATER SCARIFICATION

INVITATION TO BID

The Town of Wolcott, Connecticut, is accepting bids for the following:

26-06 Heater Scarification of Asphalt Pavement

All submissions shall be made in accordance with the materials supplied by

The Town of Wolcott
Finance Office

10 Kenea Avenue
Wolcott, CT 06716

Submissions will be received until 11:00 am, May 6, 2026.

Natalie Clark
Accounting and Purchasing
Tel (203) 879-8100 ext. 142

Email: bids@wolcottct.org
https://wolcottct.org

ITB 26-06 Heater Scarification of Asphalt Pavement

TOWN OF WOLCOTT
INVITATION TO BID
26-06 HEATER SCARIFICATION OF APHALT PAVEMENT

DO NOT CALL THE WOLCOTT TOWN HALL REGARDING THIS NOTICE

The Town of Wolcott requests bids from qualified contractors for HEATER SCARIFICATION OF
ASPHALT PAVEMENT. Work to include labor, equipment and materials. The work will be performed in
accordance with CT Statutes governing Prevailing Wage Rates as applicable. Bid packages, containing
submission instructions and other information are available by email request to bids@wolcottct.org.
Please put "26-06 HEATER SCARIFICATION OF ASPHALT PAVEMENT?" in the subject line of email
requests. Sealed bids, including mailing envelopes and/or shipping containers, will be clearly marked
"26-06 HEATER SCARIFICATION OF ASPHALT PAVEMENT", will show the name & address of the
bidder, and will be delivered to Natalie Clark, Finance Office, Wolcott Town Hall, 10 Kenea Ave.,
Wolcott, CT 06716 by 11:00 A.M., May 6, 2026. Bids will be opened and read publicly immediately
following the bid closing time in the Council Chambers, Wolcott Town Hall.

THE TOWN OF WOLCOTT IS AN EQUAL OPPORTUNITY EMPLOYER

Natalie Clark

Accounting and Purchasing
Tel (203) 879-8100 ext. 142
Email: bids@wolcottct.org

Date issued: April 12, 2026

ITB 26-06 Heater Scarification of Asphalt Pavement

Town of Wolcott
Invitation to Bid

26-06 Heater Scarification of Asphalt Pavement
Table of Contents

I. Project Specifications page
1. Introduction 4of 10
2. Information, Instructions, Documents 4of10
3. Scope of Services 4of10

Il. Submission Requirements

1. Submission Due Date, Delivery Instructions & Bid Opening 4of10
2. Directions for Submission 5 of 10
3. Vendor Information 5 of 10
4. Evaluation Criteria 5 of 10
5. Bid Award 6 of 10
6. Disqualification of Bidders 7 of 10
7. Addenda 7 of 10

Ill. Contract Considerations

1. Equal Opportunity - Affirmative Action 60f 10
2. Indemnification 7 of 10
3. Invoicing and Payment 7 of 10
4. Taxes, Licenses, Permits & Certificates 80f 10
5. Termination 80f 10
6. Non-Appropriation of Funds 80f10
7. Additional Information and Documentation 80f 10
8. Insurance 10 of 10

IV. Submission Forms

1. Proposal Fee Schedule 1of3
2. Non-Collusion Certification 2 of 3
3. Statement of Policy 3 0f 3

V. Town Ordinances

1. Ordinance 75 1of7
2. Ordinance 92 4o0f7
Vi. Heater Scarification of Asphalt Pavement Specifications 1of6

Vil. Prevailing Wages
1. Prevailing Wages (as of July 1, 2025) 1of7

ITB 26-06 Heater Scarification of Asphalt Pavement

INVITATION TO BID
TOWN OF WOLCOTT, CT
26-06 HEATER SCARIFICATION OF ASPHALT PAVEMENT

|. PROJECT SPECIFICATIONS

1.1 INTRODUCTION
The Town of Wolcott, hereinafter referred to as the Town, is seeking sealed bids from qualified contractors
for Heater Scarification of Asphalt Pavement. Work to include labor, equipment and materials.

1.2 INFORMATION, INSTRUCTIONS, DOCUMENTS
e The work will be performed in accordance with CT Statutes governing Prevailing Wage Rate as
applicable (attached). It is the responsibility of the Contractor to absorb any increase in Prevailing
Wages.

e The award of a purchase order and/or contract to a specific contractor does not give that contractor the
exclusive right to provide labor, equipment and materials to perform all heater scarification of asphalt
pavement for all the roads included in the Town's Road Preservation Project. The Town reserves the
right to employ additional contractors as determined by the Director of Public Works.

1.3 SCOPE OF SERVICES

This work shall consist of recycling an existing asphalt pavement surface in a continuous multi-step process of
heating the asphalt pavement layer; scarifying into a loose mix; blending the mix with an asphalt recycling
agent; spreading, leveling, then compacting the rejuvenated asphalt mixture.

The work herein specified is located on various roads within the Town of Wolcott.

Il. SUBMISSION REQUIREMENTS
Do not call the Wolcott Town Hall Finance Office with questions regarding this notice and/or
information provided in this Bid package.

The Town will not be responsible for and hereby disclaims any alleged oral instructions of
contract interpretations.

No firm may contact any other employee or elected or appointed official of the Town of Wolcott
with respect to this ITB or the submission of a Bid.

11.1 SUBMISSION DUE DATE, DELIVERY INSTRUCTIONS & BID OPENING

Bids prepared in accordance with the submission criteria, will be submitted in sealed envelopes, including
mailing envelopes, will be clearly marked "26-06 Heater Scarification of Asphalt Pavement", and will be
delivered to the Finance Office, Wolcott Town Hall, 10 Kenea Ave., Wolcott, CT 06716, by 11:00 A.M., May 6,
2026. Proposals received after this time or delivered to other locations will be disqualified. Bids will be opened
and read publicly immediately following the closing time in the Council Chambers at Wolcott Town Hall.

Interested firms are required to submit one printed original and three (3) printed copies.

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Bids sent by email or fax are not acceptable.

Unless otherwise indicated, qualifications that are submitted are assumed to be valid for one hundred twenty
(120) days from the date that qualifications are due.

Questions and answers will be provided to all firms who have requested ITB packages. Questions may be
presented until 3:00 P.M., April 30, 2026.

To ensure the integrity of the public procurement process, all questions must be emailed. Phoned or verbal
questions will not be addressed. Should a firm require clarification or interpretation of any item in the submittal
and selection process, conditions, specifications, etc., the question should be e-mailed to bids@wolcottct.org.

The normal hours of operation of the Wolcott Town Hall are: Monday through Wednesday 8:00 A.M. to 4:30
P.M., Thursday 8:00 A.M. to 5:30 P.M. and Friday 8:00 A.M. to 12:00 noon. The Town reserves the right to
change the final due date and time for the bids. In the event Town Hall is unexpectedly closed (ie. weather
related, etc.) the bid opening will take place on the next business day, in the same location at the same time as
originally stated.

1.2. DIRECTIONS FOR SUBMISSION

1. All forms must be filled out in their entirety.

2. An authorized principal or agent of the bidder must sign all forms.

3. Any modifications or exceptions, which a bidder submits, must be on a separate attachment, identified
properly as such, and signed by an authorized principal or agent of the bidder.

4. The Town may make any investigations, as it deems necessary to determine the ability, qualifications
and experience of the bidder to perform.

5. The bidder shall furnish to the Town all such information and data for this purpose as the Town may
request.

6. Bidders using delivery services are cautioned to allow sufficient time to ensure the timely receipt and
correct delivery location of their bids. The Town is not responsible for the failure of delivery services to
deliver the bids to the correct location by the specified date and time.

1.3 VENDOR INFORMATION

VENDOR OVERVIEW

Please provide the following:

e@ The name and location of your company, including the office location that will be serving the Town.

e Abrief general description of your business and your firm's particular abilities and qualifications related
to this project.

e The number of years your company has been in business.
ls your company a subsidiary of another corporation? If so, what is the name of the parent company?

e The number of personnel employed by your company (please include the number of staff dedicated
to provide requested services).

11.4 EVALUATION CRITERIA
The Town may make such investigations as it deems necessary to determine the ability of the bidder to

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perform the work, and the bidder shall furnish to the Town all such information and data for this purpose
as the Town may request.

The bidder must hold a current appropriate license from the State of Connecticut.
No award will be made to any bidder who cannot meet all of the following requirements. The bidder shall:

1. Not have defaulted on any contract within three (3) years prior to the Bid date

2. Maintain a permanent place of business

3. Have adequate personnel and equipment to perform the work expeditiously

4. Have suitable financial status to meet obligation incident to the work

5. Have appropriate technical experience in the class of the work involved

6. Have completed previous contracts on time

7. Have a minimum of five (5) years of experience as a business

8. Provide evidence of having the required insurance coverages

9. Have successfully completed a minimum of three (3) similar projects

10. Have equipment meeting the required specifications

11. Have qualified, experienced, licensed equipment operators

12. State whether during the past five years your firm has been suspended from bidding or entering into any
government contract.

11.5 BID AWARD
Award of a contract will be made following a study of all bids. The Town of Wolcott Ordinances #75 & #92
will be in force for the purposes of bid evaluation. (Section V.)

The Town of Wolcott reserves the right to reject any and all bids, waive any irregularities, omissions, excess
verbiage or technical defects in the bids, and the Town need not necessarily award the contract to the firm
submitting the lowest bid, if, in the opinion of the Town, it would be in the best interests of the Town of Wolcott
to accept other than the lowest bid because of another firm's greater expertise and/or experience. No Bidder
may withdraw his bid for a period of 120 days from the date of the bid opening. The Town will accept the bid
that, all things considered, the Town determines is in its best interests. Although price will be an important
factor, it will not be the only basis for award. Due consideration may also be given to a bidder's experience,
references, service, ability to respond promptly to requests, past performance, staffing, the abilities and
availability of equipment and other criteria relevant to the Town's interests, including compliance with the
procedural requirements stated in this ITB.

Name of Company: Signature:
Address: Printed Name:

Title: Date: Phone:
Cell Phone: Email:

Important: An award letter will be provided to the successful bidder signed by the Municipal Finance Officer
of the Town of Wolcott followed by a contract (provided by the vendor and reviewed by the Town Attorney)
signed by the Mayor of the Town of Wolcott. The insurance certificate must be updated annually during the
time of the contract.

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11.6 DISQUALIFICATION OF BIDDERS.

More than one proposal from an individual, a firm or partnership, a corporation or an association under the
same or different names, will not be considered. Reasonable grounds for believing that any bidder is
interested in more than one proposal for the work contemplated will cause the rejection of all proposals in
which such bidder is interested. All proposals will be rejected if there is a reason for believing that collusion
exists among the bidders, and all participants in such collusion will not be considered in future proposals for
the same work.

11.7 ADDENDA

Revisions or addenda to the ITB: In the event it becomes necessary to revise or supplement any part of the
ITB, the revision or supplement will be updated on the State of CT DAS website as well as provided to all
prospective firms that have requested an ITB package via e-mail.

Ill. CONTRACT CONSIDERATIONS

11.1 EQUAL OPPORTUNITY - AFFIRMATIVE ACTION

The successful firm shall comply in all aspects with the Equal Employment Opportunity Act. A firm with 15
or more employees shall be required to have an Affirmative Action Plan which declares that the contractor
does not discriminate on the basis of race, color, religion, gender, national origin or age, and which specifies
goals and target dates to assure the implementation of equal employment. A firm with fewer than 15
employees shall be required to have a written equal opportunity policy statement declaring that it does not
discriminate on the basis of race, color, religion, gender, national origin or age.

Findings of noncompliance with applicable State and/or Federal equal opportunity laws and regulations
could be sufficient reason for revocation or cancellation of this contract.

11.2 INDEMNIFICATION

The awarded firm agrees to indemnify, defend, and save harmless, the Town of Wolcott, as well as its
officers, agents and employees from any and all claims and losses to the extent caused by the negligent act,
error or omission of the awarded firm resulting from the performance of this contract, except to the extent
caused by the negligent acts of the Town of Wolcott or its officers, agents or employees.

The Town, as a sovereign government, cannot indemnify businesses or individuals.

I1.3 INVOICING AND PAYMENT
Invoices should be forwarded directly to the Accounts Payable, Finance Office, Wolcott Town Hall, 10 Kenea
Avenue, Wolcott, Connecticut, 06716 or emailed to ap@wolcottct.org.

Important: A purchase order for the items/service identified in this Invitation to Bid will not be awarded
until copies of all of the required insurance certificates are submitted to the Town of Wolcott Finance
Office.

All invoices shall include:

e Contractor F.E.I.N. or Social Security number.
Complete Contractor name and billing address.
Project number, if applicable.

Invoice number and date.
Purchase order number.

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Itemized description of services and/or material supplied.

Adjustments, if applicable.

Quantity, unit price, and extended amount.

Ticket numbers corresponding to each invoice shall be listed or attached to the company invoice as a
separate sheet, if applicable.

e Work periods and traffic control prices shall be itemized, if applicable.

Payment Terms and Billing: Payment shall be made only after the Town receives and accepts the Goods or
Services and after it receives a properly completed invoice. Unless otherwise specified in the Contract,
payment for all accepted goods or services shall be due within forty-five (45) days after acceptance of the
goods or services.

111.4 TAXES, LICENSES, PERMITS & CERTIFICATES

The Contractor shall pay all sales, use, property, income and other taxes that are lawfully assessed against
the Contractor in connection with the Contractor and the work included in the contract. By law, the Town of
Wolcott is exempt from paying Federal Excise Tax, State and Local taxes.

The Contractor shall secure, at its own expense, all necessary permits, licenses and certificates of authority
required to complete the work, and shall comply with all requirements of such permits, licenses and
certificates of authority to operate. The Contractor shall keep and maintain all such licenses, permits and
certificates of authority in full force and effect throughout the term of this contract.

Any documents/reports/data generated as a result of work under this contract shall become the property
of the Town of Wolcott.

11.5 TERMINATION

Subject to the provisions below, the contract may be terminated by either party, upon thirty (30) days'
advance notice to the other party, but if any work or services hereunder are in progress, but not completed,
as of the dated of termination, then this contract may be extended upon written approval by the Town until
said work or services are completed and accepted.

A. Termination For Convenience
In the event that the contract is terminated or canceled upon request and for the convenience of
the Town, without the required thirty (30) Days' advance written notice, then the Town shall
negotiate reasonable termination costs, if applicable.

B. Termination For Cause
Termination by the Town for cause, default or negligence on the part of the Bidder shall be
excluded from the foregoing provision; termination costs, if any, shall not apply. The thirty (30)
days' advance notice requirement is waived in the event of termination by cause.

111.6 NON-APPROPRIATION OF FUNDS
Please note that any contract executed by the Town of Wolcott is subject to the appropriation of
funds on an annual basis.

1.7 ADDITONAL INFORMATION OR DOCUMENTATION

1. QUANTIY OF WORK: There are no exact estimates of the quantities of work to be performed under

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this contract, and any variation in quantities shall not be valid grounds for any claim for damages or
loss of profits or change orders. The Town reserves the right to reduce the amount of work originally
projected due to fund limitations.

START OF WORK: The Contractor shall be required to start the project within five (5) days after
notification of a purchase order number from the Wolcott Director of Public Works. The five (5) day
limit may be extended by the Director of Public Works.

EQUIPMENT REGULATIONS: Contractor's equipment and/or vehicles shall be in good operating
condition and shall be equipped with all required devices. Equipment and/or vehicles are to be in
compliance with all of the applicable Federal, State and municipal laws, ordinances and regulations in
force at the time of the contract.

CONDITIONS OF WORK: Each bidder must inform himself fully of the conditions relating to the
construction and labor under which the work will be performed. Failure to do so will not relieve a
successful bidder of his obligation to furnish all equipment and labor necessary to carry out the
provisions of the contract documents and to complete the contemplated work for the construction
activities set forth in his bid. Insofar as possible, the contractor, in the carrying out of his work, must
employ such methods or means as will not cause any interruption of or interference with the work of
any other contractor. The contractor shall keep himself fully informed and comply with all the laws,
ordinances and regulations of the Federal, State and Municipal Governments in any manner affecting
his employees, or the conduct of the work, the materials used or equipment employed in the work.

SUPERINTENDENCY BY CONTRACTOR: Except where the contractor is an individual and gives his
personal superintendence to the work, the contractor shall have a competent superintendent,
satisfactory to the Town, on the work at all times during working hours, with full authority to act for
him. The contractor shall also provide an adequate staff for the proper coordination and expedition
of his work.

CONTRACTOR RESPONSIBILITY: The Contractor shall be responsible for the entire performance under
the contract regardless of whether the Contractor itself performs. The Contractor shall be the sole
point of contact concerning the management of the contract, including performance and payment
issues. The Contractor is solely and completely responsible for adherence by the Contractor Parties to
all applicable provisions of the Contract.

ORDINANCES #75 AND #92: The Town of Wolcott Ordinances #75 "Ordinance Establishing Uniform
Standards Applicable to the Public Bidding Process" and #92 "Ordinance Concerning Delinquent Taxes
and Denial of Permits, Town Contracts and Vendor Payments" will be in force for the purposes of the
proposal evaluation. (Section V)

PERFORMANCE BOND REQUIREMENTS: The Contractor will be required to provide a Performance
Bond in an amount not less than 100% of the Contract Price.

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11.8 INSURANCE

The successful Bidder shall agree to maintain in force at all times during the contract the following
minimum coverages and shall name the Town of Wolcott as an Additional Insured on a primary and
non-contributory basis to all policies except Workers Compensation. All policies should also include a
Waiver of Subrogation. Insurance shall be written with Carriers approved in the State of Connecticut
and with a minimum AM Best's Rating of "A-' VIII.

(Minimum Limits)

General Liability Each Occurrence $1,000,000
General Aggregate $2,000,000
Products/Completed Operations Aggregate $2,000,000
Auto Liability Combined Single Limit $1,000,000
Each Accident
Including Endorsements:
e MCS-90
e Pollution Liability (CA9948)
Umbrella Each Occurrence $1,000,000
(Excess Liability) Aggregate $1,000,000
Pollution Liability Each Claim or Each Occurrence $1,000,000
Aggregate $1,000,000

If any policy is written on a "Claims Made" basis, the policy must be continually renewed for a
minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or
the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting period
for claims for the policy in effect during the contract for two (2) years from the completion date.

Workers' Compensation and WC Statutory Limits

Employers' Liability EL Each Accident $1,000,000
EL Disease Each Employee $1,000,000
EL Disease Policy Limit $1,000,000

Original, completed Certificates of Insurance must be presented to the Town prior to contract issuance.
Contractor/Vendor agrees to provide renewal certificates at least 30 days prior to the expiration date
of the policies. Should any of the above described policies be cancelled, limits reduced or coverage
altered, 30 days written notice must be given to the Town.

Important: No work will be performed on Town of Wolcott's property until all the required
insurance certificates are submitted to the Town of Wolcott Finance Office and approved by
the Municipal Finance Officer.

END OF INSURANCE REQUIREMENTS

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