March 20, 2024
Dear Sir/Madam:
Subject: Sealed Bid No. 24-00088-ADZP – Heat Transfer Coils
Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic
Procurement System (EPS) website for Heat Transfer Coils (hereinafter called (“the Work) as outlined in the
Contract Documents until Wednesday, April 3, 2024, at 11:00 AM, at which time the bids will be made public
and read aloud.
The “Work” includes but is not limited to: Supplying 30 Heat Transfer Coils for use on the SL-IV railcar fleet.
This procurement will consist of 3 deliveries of 10 Heat Transfer Coils over a one-year period.
If you would like to call or log in for the Bid Opening, the information is listed below:
Bid Opening Information:
Join from the meeting link:
https://meet311.webex.com/meet311/j.php?MTID=m51353dc51a38a1bbf405d225dbde52be
Join by meeting number:
Meeting number (access code) 2630 696 0742
Meeting password: fkMZwJwW585 (35699599 from video systems)
Join by phone:
Use VoIP only
Join from a video system or application:
Dial 26306960742@meet311.webex.com
You can also dial 173.243.2.68 and enter your meeting number.
All questions must be submitted by Tuesday, April 2, 2024, at 12:00 PM to be guaranteed an
answer.
Any inquiries regarding this bid and any request for change, modification, or clarification of any aspect of these
Contract Documents must be made in writing to SEPTA at least eight (8) calendar days prior to bid opening in for
consideration to be given by SEPTA to affect a change in the Contract Documents.
Any inquiries regarding this bid must be directed to Dan Powell of the Procurement & Supply Chain
Management Department at dpowell@septa.org or (215) 580-0002. A change, modification, or clarification to
the Contract Documents can only by affected by a written Addendum issued by SEPTA via our EPS.
All bids must be submitted through SEPTA’s Electronic Procurement System (EPS). Mailed or hand delivered
bids will be rejected. The Bid will be opened electronically on the scheduled Opening Date/Time and will be
secure and unreadable by SEPTA until that time. Attendance at the Bid Opening meeting is not mandatory.
Page 1 of 2
No bid will be opened and considered that is submitted later than the time specified.
SEPTA retains the right to reject any and all bids, as determined to be in the best interest of SEPTA.
Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening and may not
be withdrawn in whole or in part during that time. By submitting a bid, the bidder certifies that the bid price is
held firm for that time and any extension thereof.
SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4,
and Title 49,Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part
21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation issued pursuant to
such Act, hereby notifies all bidders that it will affirmatively insure that in regard to any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids
in response to this invitation, and will not be discriminated against on the grounds of race, sex, color, or national
origin in consideration for an award.
Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.
All bidders will be required to certify compliance with Executive Order 12549 (ineligible contractors).
Any contract issued as result of this solicitation is subject to a financial assistance contract between SEPTA and
U.S. Department of Transportation.
Sincerely,
Dan Powell
Procurement Officer
Procurement & Supply Chain Management
Page 2 of 2
