Heat Seal Trays, Fruit Cups and Film

1.10 DECLARATIVE STATEMENTS: Any statement or words (e.g.: must, shall, will) are declarative statements and the
vendor must comply with the condition. Failure to comply with any such condition will result in the bid being
considered non-responsive and disqualified.
1.11 DESCRIPTIVE LITERATURE: Vendors are to clearly identify the manufacturer and the specifications to which
they are submitting. Vendors must provide descriptive literature with their bid.
1.12 ELECTRONIC TRANSMISSION OF BIDS: Knox County's Procurement Division will accept, and strongly
encourages, electronically transmitted bids through the County's online Procurement system. Facsimile and email
submission are strictly prohibited. Knox County shall not be responsible for technical difficulties experienced by
vendors trying to register or submit their bid electronically less than twenty-four (24) hours prior to the bid opening
time.
1.13 HOW TO DO BUSINESS: Knox County utilizes a web-based Procurement software system, "KnoxBuys." The
system provides our clients (vendors, county departments and the citizens of Knox County) with a more enhanced
and end-user friendly means of accessing our services. The system allows for online vendor registration and
maintenance, electronic receipt of Purchase Orders, online retrieval and submittal of quotes, bids and proposals for
our vendor-clients and online requisitioning and receiving for our county departments. In order for the County to
maximize its investment and minimize the cost associated with office operations we need your help. When doing
business with Knox County we are urging you to please go to our website at www.knoxcounty.org/procurement,
register as a vendor in our online Procurement system, "KnoxBuys," if you have not done so and whenever possible
to conduct your business with the County through this site. If you have any questions, please contact the
Procurement Division Representative listed in Section 1.1 of this document.
1.14 INCURRED COSTS: Knox County will not be responsible for any costs incurred by the bidder in the preparation of
their bid.
1.15 MULTIPLE BIDS: Knox County will consider multiple bids that meet specifications.
1.16 NEW MATERIAL: Unless specified otherwise in the bid package, the Contractor must provide new supplies. New,
as used in this clause, means previously unused materials. Material includes but is not limited to, raw material,
parts, items, components, and end products. Contractor submission of other than new materials may be cause for
the rejection of their bid.
1.17 NON-COLLUSION: Bidders, by submitting a signed bid, certify that the accompanying bid is not the result of, or
affected by, any unlawful act of collusion with any other person or company engaged in the same line of business
or commerce, or any other fraudulent act punishable under Tennessee or United States law.
1.18 PAYMENT METHOD: Knox County utilizes two (2) methods of placing order for products and/or services. The first
is the use of Purchase Orders. These Purchase Orders will be issued from the Knox County Procurement Division
via the method selected by the vendor during registration. The Purchase Order will detail the quantity, specific
item(s) and the contracted price for each item.
The second method is the use of the Knox County Credit Card (VISA). Orders placed with the card will list the
same information as the Purchase Order. Vendors will be given the card information and approval to process the
transaction by the requesting department.
Vendors must indicate in their bid response if the vendor will accept Knox County's Credit Card (VISA) as a form of
payment. Bidders are prohibited from charging Knox County any type of merchant fee from their financial institution
to accept this type of payment.
1.19 PROCESSING TIME FOR PAYMENT: Vendors are advised that a minimum of thirty (30) days is required to
process invoices for payment.
1.20 PROOF OF FINANCIAL AND BUSINESS CAPABILITY: Vendors must, upon request, furnish satisfactory
evidence of their ability to furnish products or services in accordance with the terms and conditions of these
specifications. Knox County will make the final determination as to the vendor's ability.
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1.21 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further recycling
efforts, request that bids being submitted on paper shall:
1.21.1 Be submitted on recycled paper;
1.21.2 Not include pages of unnecessary advertising;
1.21.3 Be made on both sides of each sheet of paper.
1.22 RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective bidder to review the
entire Invitation for Bids packet and to notify the Procurement Division if the specifications are formulated in a
manner that would unnecessarily restrict competition. Any such protest or question regarding the specifications or
bidding procedures must be received in the Procurement Division by April 22, 2026 @ 4:30 p.m. local time. These
requirements also apply to specifications that are ambiguous.
1.23 SIGNING OF BIDS: In order to be considered, all bids must be signed. Please sign the original in blue ink.
By signing the bid document, the vendor acknowledges and accepts the terms and conditions stated in the bid
document.
1.24 TAXES: Knox County purchases are not subject to taxation. Tax exemption certificates will be provided upon
request.
1.25 TERM BID AGREEMENTS: If this bid results in a term bid Contract with the vendor, Knox County must receive all
general price decreases that other similar customers receive.
1.26 TITLE VI OF THE 1964 CIVIL RIGHTS ACT: "Nondiscrimination in Federally Assisted Programs"-"No person in
the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial
assistance." 42 U.S.C. Section 2000 et seq. It is the policy of Knox County Government that all its services and
activities be administered in conformance with the requirements of Title VI.
1.27 UNFORESEEN CIRCUMSTANCES: During periods of closure due to unforeseen circumstances in Knox County or
closures at the direction of the Knox County Mayor, the Procurement Division will enact the following procedures in
regard to solicitations and closures:
* If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business day, all
solicitations due that same day will be moved to the next operational business day.
* Other unforeseen circumstances shall be at the sole discretion of the Procurement Director.
* Knox County shall not be liable for any commercial carrier's decision regarding deliveries during any unforeseen
circumstances.
1.28 USE OF BID FORMS: Vendors must complete the bid forms contained in the bid package. Failure to complete the
bid forms may result in bid rejection.
1.29 VENDOR DEFAULT: Knox County reserves the right, in case of vendor default, to procure the articles or services
from other sources and hold the defaulting vendor responsible for any excess costs occasioned thereby. Should
vendor default be due to a failure to perform or because of a request for a price increase, Knox County reserves
the right to remove the vendor from the County's bidder's list for twenty-four (24) months.
1.30 VENDOR REGISTRATION: Prior to the opening of this bid, ALL BIDDERS MUST be registered with the
Procurement Division. Please register online at our website at www.knoxcounty.org/procurement and click on
"KNOXBUYS," and then "Online Vendor Registration". Vendors must be registered with the Procurement Division
prior to submitting their bid. Knox County shall not be responsible for technical difficulties experienced by vendors
trying to register less than twenty-four (24) business hours prior to the bid opening time.
1.31 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities when it
is in the best interest of Knox County.
SECTION II OBLIGATIONS, RIGHTS AND REMEDIES
These terms and conditions shall be part of the Contract. Knox County reserves the right to negotiate other terms
and conditions it deems appropriate and necessary under the circumstances to protect the public's trust.
2.1 ALTERATIONS OR AMENDMENTS: No alterations, amendments, changes, modifications or additions to this
Contract shall be binding on Knox County without the prior written approval of the County.
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2.2 APPROPRIATION: In the event no funds are appropriated by Knox County for the goods or services in any fiscal
year, or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the
expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs first, with no
further obligations owed to or by either party.
2.3 ASSIGNMENT: Contractor shall not assign or subcontract this agreement, its obligations, or rights hereunder to
any party, company, partnership, incorporation, or person without the prior written specific consent of Knox County.
2.4 BOOKS AND RECORDS: Contractor shall maintain all books, documents, accounting records and other evidence
pertaining to the goods and services provided under this Contract and make such materials available at its offices
at all reasonable times during the Contract period and for five (5) years from the date of the final payment under
this agreement for inspection by County or by any other governmental entity or agency participating in the funding
of this agreement, or any authorized agents thereof; copies of said records to be furnished if requested. Such
records shall not include those books, documents and accounting records that represent the Contractor's costs of
manufacturing, acquiring or delivering the products and services governed by this agreement.
2.5 CHILD LABOR: Contractor agrees that no products or services will be provided or performed under this Contract
that have been manufactured or assembled by child labor.
2.6 COMPLIANCE WITH ALL LAWS: Contractor is assumed to be familiar with and agrees to observe and comply
with all Federal, State, and local laws, statutes, ordinances, and regulations in any manner affecting the provision of
goods and/or services, and all instructions and prohibitive orders issued regarding this work and shall obtain all
necessary permits.
2.7 DEFAULT: If Contractor fails to perform or comply with any provision of this Contract or the terms or conditions of
any documents referenced and made a part hereof, Knox County may terminate this Contract, in whole or in part,
and may consider such failure or noncompliance a breach of Contract. Knox County expressly retains all its rights
and remedies provided by law in case of such breach, and no action by Knox County shall constitute a waiver of
any such rights or remedies. In the event of termination for default, Knox County reserves the right to purchase its
requirements elsewhere, with or without competitive bidding.
2.8 GOVERNING LAW; VENUE: This agreement shall be exclusively construed, governed, and controlled by the
Laws of the State of Tennessee without regard to principles of law, including conflicts of law, of any other
jurisdiction, territory, country, and/or province. Any dispute arising out of or relating to this agreement shall
exclusively be brought in the Chancery Court or the Circuit Court of Knox County, Tennessee. Each party
consents to personal jurisdiction thereto and waives any defense based on personal jurisdiction, venue, and
inconvenient forum.
2.9 INCORPORATION: All specifications, drawings, technical information, Invitation for Bids, Bid, Award, and similar
items referred to or attached or which are the basis for this Contract are deemed incorporated by reference as if set
out fully herein.
2.10 INDEMNIFICATION-HOLD HARMLESS: Contractor shall indemnify, defend, save and hold harmless Knox
County, its officers, agents and employees from all suits, claims, actions or damages of any nature brought because
of, arising out of, or due to breach of the agreement by Contractor, its subcontractors, suppliers, agents, or
employees or due to any negligent act or occurrence or any omission or commission of Contractor, its
subcontractors, suppliers, agents or employees.
2.11 INDEPENDENT CONTRACTOR: Contractor shall acknowledge that it and its employees serve as independent
contractors and that Knox County shall not be responsible for any payment, insurance, or incurred liability.
2.12 INSPECTION AND ACCEPTANCE: Warranty periods shall not commence until Knox County inspects and formally
accepts the goods and/or services. The terms, conditions and timing of acceptance shall be determined by Knox
County. Knox County reserves the right to reject any or all items or services not in conformance with applicable
specifications, and Contractor assumes the costs associated with such nonconformance. Acceptance of goods or
services does not constitute a waiver of latent or hidden defects or defects not readily detectable by a reasonable
person under the circumstances.
2.13 IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Tennessee Code
Annotated 12-12-106.
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2.14 LIMITATIONS OF LIABILITY: In no event shall Knox County be liable for any indirect, incidental, consequential,
special, or exemplary damages or lost profits, even if Knox County has been advised of the possibility of such
damages.
2.15 NO BOYCOTT OF ISRAEL: Pursuant to Tennessee Code Annotated Title 12, Chapter 4, Part 1, by submission of
a response to this solicitation, each respondent and each person signing on behalf of any respondent certifies, and
in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that
to the best of its knowledge and belief that each respondent is not currently engaged in, and will not for the
duration of the contract engage in, a boycott of Israel.
2.16 NON-DISCRIMINATION AND NON-CONFLICT STATEMENT: Contractor agrees that no person on the grounds
of handicap, age, race, color, religion, sex, or national origin, individual trait or character found to be an illegal
consideration, shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to
discrimination in the performance of this agreement, or in the employment practices of vendor. Contractor shall
upon request show proof of such nondiscrimination and shall post in conspicuous places available to all employees
and applicants notices of nondiscrimination. Contractor covenants that it complies with the Fair Wage and Hour
Laws, the National Labor Relations Act, and other federal and state employment laws as applicable. Contractor
covenants that it does not engage in any illegal employment practices.
Contractor covenants that it has no public or private interest and shall not acquire directly or indirectly any interest
that would conflict in any manner with the provision of its goods or performance of its services. Contractor warrants
that no part of the total Contract amount provided herein shall be paid directly or indirectly to any officer or employee
of Knox County as wages, compensation, or gifts in exchange for acting as officer, agent, employee, subcontractor,
or consultant to Contractor in connection with any goods provided or work contemplated or performed relative to
the agreement.
2.17 ORDER OF PRECEDENCE: In the event of inconsistent or conflicting provision of this Contract and referenced
documents, the following descending order of precedence shall prevail: (1) Item Description, (2) Invitation for Bids,
(3) Bid, (4) Award, (5) Special Terms and Conditions, (6) General Terms and Conditions, (7) Specifications, (8)
Drawings.
2.18 REMEDIES: Knox County shall have all rights and remedies afforded under the U.C.C. and Tennessee law in
Contract and in tort, including but not limited to rejection of goods, rescission, and right of set-off, refund, incidental,
consequential and compensatory damages, and reasonable attorney's fees.
2.19 RIGHT TO INSPECT: Knox County reserves the right to make periodic inspections of the manner and means the
service is performed or the goods are supplied and warehoused.
2.20 SEVERABILITY: If any provision of this Contract is declared illegal, void or unenforceable, the remaining provisions
shall not be affected but shall remain in force and in effect.
2.21 TAX COMPLIANCE: Pursuant to Resolution R-07-1-903 passed by the Commission of Knox County, Tennessee,
Contractor hereby acknowledges, by submission of its bid or proposal and signature, it is current in its respective
Federal, State, County, and City taxes of whatever kind or nature, and is not delinquent in any way. Delinquent
status must be disclosed or risk debarment by the Knox County Procurement Division.
2.22 TERMINATION: County may terminate this agreement, with or without cause at any time, upon thirty (30) calendar
days' written notice. In the event of termination by either party, fees due for services satisfactorily performed or
goods accepted prior to the termination date shall be paid.
2.23 WARRANTY: Contractor warrants to Knox County that all items delivered and all services rendered shall conform
to the specifications, drawings, bid and/or other descriptions furnished and/or incorporated by reference, and will be
fit for the particular purpose purchased, of merchantable quality, good workmanship, and free from defects.
Contractor extends to Knox County all warranties allowed under the U.C.C. Contractor shall provide copies of
warranties to the County. Return of merchandise not meeting warranties shall be at contractor's expense.
SECTION III SPECIAL TERMS AND CONDITIONS
3.1 INTENT: The intent of these specifications is to set forth and convey to prospective bidders the general type,
character and quality of Heat Seal Trays, Fruit Cups, and Film for Knox County and the Knox County Community
Action Committee (CAC). Award will be based on Best Value. Best Value means more than low cost. It includes
initial cost, service quality and other factors detailed herein.
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3.2 ACCEPTANCE: Bidders are advised that the payment of an invoice does not necessarily constitute an acceptance
of products/services that are provided. Acceptance requires a specific written action by Knox County or CAC so
stating.
3.3 ACCOUNT SET-UP: The successful Vendor(s) will be required to set up separate accounts for Knoxville-Knox
County CAC and any other departments that may use this Term Contract. Upon award of the Contract, a list of all
departments with the associated agency will be provided to the successful Vendor(s). The successful Contractor(s)
will be required to invoice, as well as post payment, to the proper agency. Invoicing and account information for
Knoxville-Knox County CAC is as follows:
3.3.1 Mobile Meals Kitchen
Attention: Judith Pelot
P.O. Box 51650
Knoxville, TN 37950
3.3.2 Delivery Address for Mobile Meals Kitchen:
1747 Reynolds Street
Knoxville, TN 37921
3.4 ADDITIONS/DELETIONS OF GOODS/SERVICES: Knox County reserves the right to add goods and/or services
to this term bid or delete goods and/or services that Knox County deems necessary. Any additions/deletions must
be approved in writing by Knox County Procurement prior to any changes in service.
3.5 AGENCY CONTACTS: Contractor(s) will be given a list of key personnel directly associated with the service to be
performed for contact information. Only Knox County Procurement Division will have the authority to make changes
during the term of this agreement and in compliance with the resulting contract.
3.6 AWARD STATUS: Knox County/CAC intends to issue a one (1) year award. Upon the mutual agreement of each
vendor and Knox County, the award may be extended for four (4) additional years, one (1) year at a time. This may
result in a total of five (5) years. Knox County reserves the right to purchase these items/services from other
sources if the need arises. Knox County reserves the right to revoke the award if a pattern of unavailability arises
with the vendor. Should Knox County/CAC desire not to renew, no reason needs to be given.
3.7 BIDDER OBLIGATION: Each bidder shall become fully acquainted with conditions relating to the scope and
restrictions attending the execution of the work under this IFB. The failure or omission of a bidder to become
acquainted with existing conditions shall no way relieve the bidder of any obligations with respect to this IFB or to
the Contract.
3.8 BIDS REQUESTED ON BRANDS OR EQUAL: Unit price bids are requested on products that equal or exceed the
quality and performance of the brands and model numbers listed. References to brand names, trade names, model
numbers or other descriptions particular to specific brand products are made to establish a required level of quality
and functional capabilities and are not intended to exclude other products of that level. Comparable products of
other manufacturers will be considered if proof of comparability is contained in the bid. Or Equal does not mean the
manufacturing process, but rather that the item will perform in the manner needed by the County.
It shall be the responsibility of the bidders, including bidders whose product is referenced, to furnish with the bid
such specifications, catalog pages, brochures or other data as will provide an adequate basis for determining the
quality and functional capabilities of the product offered. Failure to provide this data may be considered valid
justification for rejection of a bid.
3.9 BID EVALUATION: In evaluating the bids, Knox County reserves the right to use any or all of the ideas from the
bids submitted without limitation and to accept any part or the entire successful bid in selecting an operation which
is judged to be in the best interest of Knox County. All material submitted becomes the property of Knox County.
3.10 CHANGES AFTER AWARD: It is possible that after award, Knox County might change its needs or requirements.
Knox County reserves the right to make such changes after consultation with the vendor. Should additional costs
arise, Knox County reserves the right to consider accepting these charges provided the vendor can document the
increased costs. Knox County also reserves the right to accept proposed service changes from the vendor if they
will lower the cost to Knox County and/or provide improved service.
3.11 COMMUNICATIONS: The successful execution of this contract will require extensive communication between all
involved parties. While information may be transmitted via telephone, it should always be followed up with an email.
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It is essential that the Contractor have email capabilities. The Contractor will be required to submit a list of
individuals, along with direct phone numbers, cell phone numbers, and email addresses for the agency's contacts.
These individuals must be familiar with the Knox County Contract and have authority to make adjustments as
requested by Knox County.
3.12 COMPLIANCE WITH ALL APPLICABLE REGULATIONS: Contractor agrees and covenants that the company, its
agents, and employees will comply with all City, County, State and Federal codes, laws, rules and regulations
applicable to the business to be conducted under this contract. If the contractor performs any work knowing it to be
contrary to such laws, ordinances, rules and regulations, the contractor shall bear all costs arising from such work.
3.13 CONTACT PERSONNEL: It shall be essential to the success of this Contract to develop a good working
relationship with the Contractor(s). It is imperative that the Knox County account be handled efficiently and
professionally. Knox County should be assigned no more than two (2) Contractor contacts to handle billing inquiries
and service-related issues. In the event one (1) or both contacts leave the Knox County account, the Contractor
shall formally introduce the new contact(s) to County personnel. Any newly appointed contacts must be
knowledgeable of the County's account to avoid any interruption of service.
3.14 CONTRACT EXECUTION: The award of this bid may result in a Contract between CAC and the successful
bidder(s). CAC will draft this contract and no vendor forms (e.g.: Terms and Conditions, Service Agreements, or
other standard Company forms) will be accepted as Contract attachments. The Contract must be approved and
signed by the Knoxville/Knox County CAC Executive Director. Contractors are hereby cautioned that no contract
shall be binding unless signed by the Executive Director. A Purchase Order may also be generated to encumber
the funds necessary for each project.
3.15 DELIVERY FAILURES: Failure of a vendor to deliver within the time specified, or within reasonable time as
interpreted by the Knox County Community Action Committee, or failure to make replacements of rejected items
when so requested, immediately or as directed by the participating agency's Administrators, shall constitute
authority for the participating agency to purchase from the open market items of comparable grade to replace the
items rejected or not delivered. On all such purchases the vendor shall reimburse the Knox County Community
Action Committee, within a reasonable time specified by the agency, for any expense incurred in excess of the
contract price.
3.16 DESTINATION AND DELIVERY: Vendors are to include all destination and delivery charges in their price. There
will be no extra hidden charges. Delivery must be "free on board" to the County department. All deliveries must be
unloaded and delivered inside to the department location that is ordering the items. It is anticipated that deliveries
will be made one (1) time per week.
3.17 DISCONTINUED ITEMS: The successful vendor(s) shall notify the Knox County Procurement Division of any
items that have been discontinued and recommend an appropriate substitution. The Knox County Community
Action Committee will be the sole judge if the substitution is appropriate.
3.18 EVALUATION CRITERIA: This bid will be evaluated using the following criteria:
Price 100 Points
3.19 EVALUATION REVIEW: Knox County reserves the right to use all pertinent information that might affect the
County's judgment as to the appropriateness of an award to the best evaluated bidder. This information may be
appended to the bid evaluation process results. Information on a service provider from reliable sources, and not
within the service provider's bid, may also be noted and made part of the evaluation file. Knox County shall have
sole responsibility for determining a reliable source. Knox County reserves the right to conduct written and/or oral
discussions/interviews after the bid opening. The purpose of such discussions/interviews is to provide clarification
and/or additional information to make an award that is in the best interest of Knox County.
3.20 GRATUITIES AND KICKBACKS: It shall be a breach of ethical standards for any person or company to offer, give,
or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept,
or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval,
disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing
the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other
advisory capacity in any proceeding or application, request for ruling, determination, claim, or controversy or other
particular matter, pertaining to any program requirement of a contract or subcontract or to any solicitation or proposal
therefore.
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It shall be a breach of ethical standards for any payment, gratuity or offer of employment to be made by or on behalf
of a subcontractor under a contract to the prime contractor or higher tier subcontractor or a person associated
therewith, as an inducement for the award of a subcontract or order. Breach of the provisions of this paragraph is, in
addition to a breach of this Contract, a breach of ethical standards which may result in civil or criminal sanction
and/or debarment or suspension from being a contractor or subcontractor under Knox County contracts.
3.21 INTERPRETATION: No oral interpretation will be made to any bidder regarding the meaning of specifications. All
questions are to be submitted electronically (email) and will be answered in the form of an amendment to the
solicitation by the Knox County Procurement Division.
3.22 INVOICE DETAIL: Knox County is requesting invoices to show the following details to help expedite review and
payment. The Contractor(s) may be required to modify invoicing procedures to show the detail. All potential
Contractors are hereby cautioned that Knox County will only pay from original invoices and not facsimiles or copies.
Invoices which do not adhere to these details may be returned to the Contractor for correction.
3.22.1 The invoice must show the amount due to the Contractor by Knox County;
3.22.2 The invoice must show an itemized detail of items;
3.22.3 Invoices are to be original and uniquely pre-numbered;
3.22.4 Invoices which do not show this information are subject to rejection.
3.23 INVOICE REVIEW: Knox County shall review all invoices for adherence to the terms and conditions of the Contract.
Variations from the Contract and Contract pricing are strictly prohibited. Any variations found on the invoice will
result in the rejection of those invoices. Rejected invoices will be returned to the Contractor(s) for correction. If a
discount for prompt payment is offered, the timeline does not commence until Knox County receives a correct invoice.
3.24 INVOICING PROCEDURES: Knox County requests that invoices be easy to read and understand. Invoices are to
be original and uniquely pre-numbered. Each participating agency to this Contract may require different invoicing
information and procedures. This information and procedures shall be provided to the successful Contractor(s) prior to
Contract execution. There shall be no additional charges for this information and procedures to be included.
Invoices shall be sent to the "billing" address printed on the Purchase Order. Each department or division of Knox
County is responsible for its own budget. Departments cannot charge or pay bills for another department. Therefore,
it is critical that your business invoices specify the department that desires to purchase from you. Do not credit
payments to any other department's account. There shall be no component billing.
3.25 MATERIAL/LABOR QUALITY: Unless otherwise specified, all materials must be of commercial grade or better.
3.26 NEWS RELEASES BY VENDORS: As a matter of policy, Knox County does not endorse the services of a
Contractor. A Contractor will not make news releases concerning any resultant contract from this solicitation without
the prior written approval of Knox County.
3.27 NO CONTACT POLICY: After the date and time that the vendor receives this solicitation, any contact initiated by
any bidder with any Knox County representative, other than the Procurement Division representative listed herein,
concerning this Invitation for Bids, is strictly prohibited. Any such unauthorized contact may cause the
disqualification of the bidder from this procurement transaction.
3.28 OFFER WITHDRAWAL: No bid can be withdrawn after it is filed unless the bidder makes a request in writing
(email) to the Knox County Procurement Division prior to the time set for the opening of bid or unless the County
fails to accept within ninety (90) business days after the date fixed for opening the Invitation for Bids.
3.29 PRICING: The Contractor(s) warrants that the unit price stated for all items shall remain firm for a period of twelve
(12) months from the first day of the Contract period. If the Contractor's price is increased after the initial year, Knox
County must be given a written notice to consider.
Such a request shall include as a minimum, (1) the cause for the adjustment; (2) the amount of the change
requested with documentation to support the requested adjustment. Price increases will only be considered at the
renewal period(s). If the price increase is rejected the vendor may:
3.29.1 Continue with the existing prices;
3.29.2 Request a lower increase;
3.29.3 Not accept the renewal offer.
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Any price increase shall not exceed the Consumer Price Index (CPI) for all Urban Consumers; the most recent
month in effect at time of renewal(s) will be used to determine CPI cap. However, Contractor(s) must submit proof
of price increase. If a price increase is approved by Knox County Procurement and the requesting department, the
approval notification will be done in writing and the Contractor(s) will be notified of the new price schedule and the
effective date of the increase. This documentation will become part of the bid file. No approvals will be authorized
verbally.
3.30 PUBLIC RECORDS ACT: Knox County is subject to the Tennessee Public Records Act 10-7-503 et seq. Bidders
are cautioned that all documents submitted on behalf of this Invitation for Bids shall be open to the public for viewing
and inspection and Knox County will comply with all legitimate requests.
3.31 QUANTITIES: Knox County does not guarantee any quantities to be purchased from this term Contract. Purchases
will be made on an as-needed basis.
3.32 REJECTION OF BIDS: Knox County reserves the right to reject any and all bids received as a result of this request
and to waive any informality, technical defect, or clerical error in any bid, as the interests of the County may require.
Non-acceptance of any bid will be devoid of any criticism of the bid and of any implication that the bid is deficient in
any manner. Non-acceptance of any bid shall be construed as meaning simply that the County does not deem the
bid to be acceptable or that another bid was deemed to be more advantageous to Knox County for the particular
services proposed.
3.33 SUBMIT QUESTIONS: Prospective bidders may submit questions concerning this solicitation until April 22, 2026,
at 4:30 p.m. local time. All questions must be submitted in writing as directed in Section 1.1. Questions received
after this date and time will not be considered. All questions will be answered in written addenda issued from the
Knox County Procurement Division.
3.34 SUBSTITUTIONS: Any substitutions must be approved by the receiving department or their designee prior to
delivery. Delivery of a substituted item without prior notification is at the Contractor's risk and refusal to accept the
substituted item will be at the Contractor's expense.
SECTION IV SCOPE OF WORK
This bid is for trays, cups, and film that can be used with the IDX140-E Interchangeable Heat Seal Machine. The cost
of the trays must include the tray and film. The cost of the fruit cups must include the fruit cup and film.
4.1 TRAY SPECIFICATIONS
* Three (3) Compartment Rectangular Tray
* Trim Dimensions: 8.50" by 6.38"
* Height: 1.47" overall
* Color; Black Food Grade OPS
* Microwave and oven safe
* Must be able withstand 400-degree Fahrenheit heat for 30 minutes
* Ample inherent oxygen barrier for food protection
* Outstanding dimensional stability for high-speed processing
* FDA approved for high-temperature use in bake-in application
4.2 TRAY FILM SPECIFICATIONS
* Film Type: Cpet OS280
* Film Thickness: 2.5 millimeters
* Film Size: Roll must be 8.625" by 2,500 feet
* Film Durability: Dual-ovenable to withstand 400-degree Fahrenheit heat for 30 minutes without seal breakage
4.3 FRUIT CUP SPECIFICATIONS
* One (1) Compartment Square 5 Ounce Fruit Cup
* Trim Dimensions: 3.50" by 3.50"
* Height: 1.25" overall
* Color: Black Food Grade OPS
* Ample inherent oxygen for food protection
* Outstanding dimensional stability for high-speed processing
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4.4 FRUIT CUP FILM SPECIFICATIONS
* Film Type: Cpet OS170
* Film Thickness: 1.7 millimeters
* Film Size: Roll must be 4" by 3,000 feet
* Film Durability: Film must be able to withstand cold temperatures without seal breakage
4.5 BID DETERMINATION FACTORS
* Cost per tray including film
4.6 DETAILED SUBMITTAL: Bidders must submit a factory detailed sheet with their bid listing all standard equipment
listed above for the heat seal trays, fruit cups, and film as specified above.
Note: Bidders need not return pages 1-10 with their response. Page 11 must be returned as your official bid
response along with any other information requested. If bidding electronically, you must attach Section V (page
11) to your response. If you have any questions, please contact the Buyer referenced in Section 1.1 of this
document before you submit your bid response.
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